Workshop on Word 2007 created for Forsyth Library.

1. What’s New? Where is everything? Word 2007

2. The Office button hides all the most important commands Customize command toolbar at top: Default: save, undo, redo Add basics: save as, print, new, open, etc. Add your go-to commands: create table, spelling and grammar, change case, apply styles, etc. Basic Functions

3. Drop-down menus have been replaced by “ribbons” Top-level tabs: task-based organization Old = menus, New = ribbons

4. Drop-down menus have been replaced by “ribbons” Commands grouped Old = menus, New = ribbons

5. Drop-down menus have been replaced by “ribbons” Image buttons, not labels – hover for description and shortcut Old = menus, New = ribbons

6. Drop-down menus have been replaced by “ribbons” Right-click still brings up relevant menus Old = menus, New = ribbons

7. Drop-down menus have been replaced by “ribbons” To take the Microsoft tour the ribbons, go to: http://tinyurl.com/word2007ribbon Old = menus, New = ribbons

9. Bold/Size (choose size, hover preview, increase/decrease buttons)

10. Clear formatting

11. italic/underline

12. Strikethrough, superscript/subscript

13. Change case

14. Highlight

15. ColorHome Tab

17. Numbering (click arrow for styles)

18. Multi-level list

19. Indent/reverse indent

20. Sort (alphabetical/numeric)

21. Paragraph marks

22. Alignment

23. Leading (line spacing)

24. Shading

25. BordersHome Tab

27. Up to 24 items at one time

28. Click an item to pasteHome Tab

30. Allows copying of styles

31. Highlight desired style

32. Click Format Painter – cursor changes to paint brush

33. “Brush” (highlight) text to change; will revert to normal after first release

34. Double-click Format Paintbrush to hold for many changes; press esc to turn format painter off

35. This tool only formats the text, it does not change the styleHome Tab

37. Lots of bugs – formatting can “break”

38. Default or inital setting over-written when styles added

39. One-click option to add/remove space before/after

40. Default space “after” of 10 ptsHome Tab - Leading

42. Create an instant Table of Contents (Reference tab)Home Tab – Styles

43. Click single down arrow to scroll through all styles in this set Click the bottom arrow to see a grid of all styles, options for creating new styles and modifying current ones. Home Tab – Styles

45. Style set – preset formatting

46. Colour – preset palettes

47. Fonts – preset body and heading font pairsThere are also line spacing and text formatting coded into each pre-set style: Font: (Default) +Body, Left, Line spacing: Multiple 1.15 li, Space After: 10 pt, Widow/Orphan control, Style: Quick Style Home Tab – Styles

49. You can set your own styles! The quickest way is to right click on the box and choose “modify”

50. Styles are tricky to work with and often need finessing, but save time in long documentsHome Tab – Styles

52. Replace (also accessible from Find menu)

53. Select

54. All

55. Select Objects

56. Click and drag box around

57. similar to old select tool but not as powerful

58. Select Text with Similar Formatting

59. Actually by assigned style

60. Will select all that have same style as area where cursor is currently restingHome Tab - Editing

62. Common elements:

63. Page breaks

64. Tables

65. Clip art, pictures, charts & graph

66. Links and cross-references

67. Header & footer

68. Date & time

69. Text boxes

70. Word Art

71. Symbol (incl. accented letters)Insert Tab

73. Headers and Footers

74. Page NumbersYou can choose to follow one theme or mix and match Insert Tab

76. Charts, workflows, processes

77. Type into the segments

78. Smart art resizes to fit window

79. A little buggy, tricky to useInsert Tab

81. Margins

82. Orientation

83. Page size

84. Columns

85. Background color

86. Borders

87. Indents (same as paragraph section of home tab)

88. Spacing (same as paragraph section of home tab)Page Layout Tab

90. Same controls as styles section on Home tabPage Layout Tab

93. Can be accessed by double clicking imageFormat Tab

96. Borders (new)

97. Shape (new)

98. Effects (new)

99. Text wrapping

100. Grouping

101. Rotation

102. CroppingFormat Tab

105. Choose any other option to move image freelyFormat Tab

107. Select text for each “level” (=style; Heading 1=level 1, etc)

108. Update table after making changesReference Tab

110. For citations, use citation managerReference Tab

112. Insert at cursor point

113. Auto-generate Bibliography

114. Switch between styles with a quick click

115. Use sources for multiple documentsReference Tab

117. Insert at cursor point

118. Auto-generate Bibliography]

119. Switch between styles with a quick click

121. Not all possible source types are included (though many are)

122. Has not been updated for ALA Styleguide 6

123. defining alternate materials in bibliographyReference Tab

125. Mail merges

126. Format lettersOther Tabs

128. Add Comments

129. Tracking changes

130. Accepting/rejecting changes

131. Compare versionsOther Tabs

133. Ruler important for manual changes to indents, tabs

134. MacrosOther Tabs

136. Set pdf preferences

137. Create pdf and email it to someone

138. Add pdf to mail mergeOther Tabs

139. Atomic Learning Lots of tutorials on Word 2007 at Intro, Intermediate and Advanced levels Microsoft Office Online Tutorials http://tinyurl.com/MStutorial-Word2007 If you’re stuck, drop by and ask Tania or the Learning Commons Crew for assistance! FOLLOW-UP MATERIALS