Slides from a session by Christine Middleton, Head of Academic Library Services, University of Nottingham from the Talis Aspire Open Day 30 October 2013.

1. Talis Aspire Reading Lists:
One giant step – a case study from
the University of Nottingham
Chris Middleton
Head of Academic Library Services
Wednesday, November 6, 2013
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2. Outline
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In the beginning – the vision
The first ten years
The transformation
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The learning curve
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Tenancy setup
File conversion
Roll out
List creation
Permissions
Work flows
Next steps
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Roll out phase 2 (and 3)
Overseas campuses
TADC
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3. Vision
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Staff and students on all campuses of the University of Nottingham have
simple and seamless access to recommended texts on both the web and
through mobile devices.
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Academic teaching staff are able to create and maintain the lists with the
minimum of effort.
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Library staff are alerted to amended lists and to new resource
requirements as they arise.
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University managers have access to comprehensive statistical
information.
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4. 11/06/13
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7. The first ten years….
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8. Issues
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The Loughborough Online Reading Lists system has been live since
2003.
We have not upgraded the software in line with LORLS developments due
to a high level of customisation
Our administrative interface is not user friendly and this has directly
inhibited academics from maintaining their own lists.
• 2,563 live lists out of a possible 4,064 active modules
• Over 1000 lists hidden
• 1689 (66%) < 50 items
• 683 (27%)
51-200 items
• 166 (6%)
201-500 items
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25 (1%)
501-1400 items
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9. Timeline 2009 - 2012
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2009 became aware of Talis Aspire. Alerted Senior Management Team to
possible migration within span of three year plan.
2012 commenced campaign for TA
February 2012 paper to IS SMT
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10. Benefits
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Opportunity to move from a system that is lagging to a product that is now
an industry standard.
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To embed this within our applications to make the service leading edge.
Improved NSS scores through better design and usability.
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More focussed and structured lists to improve the staff and student
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experience.
A higher percentage of reading lists being more accurate and up-to-date.
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Greater ownership of online lists by academic staff.
Access to lists and item availability via mobile devices.
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11. Transformation timeline 2012 (1)
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February: paper to Senior Management Team
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April: lunchtime session with Mark Bush. Senior library staff and
academics invited
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May (end of): agreement to go ahead
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June: preliminary set-up and configuration decisions, data conversion
analysis
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July: order completed, project manager assigned, Basecamp project
management commenced
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31 July LORLS locked down and data sent for conversion
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12. Transformation timeline 2012 (2)
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August: gained access to tenancy, work continued on conversion
• Reactivated working group
• Planned academic workshops
• Message of the day
• Moodle newsletter
• Web page
• Letter from PVC Teaching and Learning to Heads of Schools and Deans
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September: academic workshops, final list conversion, opt-in Moodle
block
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Session 2012/13: no updating of old lists, worked on new lists
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13. MESSAGE SENT ON BEHALF OF PROFESSOR XXXXXXXX
Please forward to academic staff in your School
Dear Colleague
I am pleased to inform you that during the 2012/13 academic session we are launching a new online reading lists system to UK campuses.
The NSS (Library Sources and Services provision) revealed that significant numbers of students found that access to key resources was
insufficient. The new online system which provides comprehensive reading lists with direct links to the library catalogue will make significant
improvements to library services for students. The new system has been developed by Talis Aspire, the market leader in the provision of online
reading lists, which is in use in over 40 UK institutions.
The key benefits of the new reading list system, which will be accessed via Moodle, are:
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The facility to easily build and update reading lists online using a simple “drag and drop” function
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The ability to save resources in one place from a variety of sources, including library catalogues, external websites, journal articles and
multimedia
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The provision of samples of structured lists for ease of use
A visually appealing student interface, with real-time indication of library availability and direct links to online texts and bookseller sites
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Library staff receive automatic alerts to list amendments to facilitate resource acquisition
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Information Services have set up a series of workshops to help academic colleagues to familiarise themselves with the new system. Please
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15. What caught us out/learning curve?
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Time
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Permissions
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Workflows (aligning new and old)
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Spreading the word
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16. What next?
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2013/14:
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Teaching and Learning strategy
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Reading list strategy
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Opt-out Moodle block
Enhanced use of shibboleth
2014/15:
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Roll out to China and Malaysia
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TADC?
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