SharePoint Governance is not a nasty word. In this webinar we reviewed what is Governance, why it is important, and discussed what makes up SharePoint Governance.

1. Welcome…

2. “Governance” does not have
to be a nasty word…
• Some interesting data…
• SharePoint Governance
• SharePoint Governance Plan
• Elements
• Stakeholders
• Process
• Governance Resources
• Q&A / Next Steps

3. Some interesting data…
• Of the organizations surveyed, only 14%
feel that they have met the user adoption
expectations that were set out when
SharePoint was first deployed.
• 33% state that CXO or exec Level buy-in
and/or sponsorship is major inhibitor to
SharePoint leverage.
• 49% feel that end user training and
usage comfort/familiarity on SharePoint
is major inhibitor to fully leveraging
SharePoint
• …only about 1 in 5 organizations have
an active governance plan for
SharePoint. For a mission-critical
application like SharePoint…this creates
an enormous risk.
Source: Osterman Research Inc. – Improving SharePoint Use and Governance Oct. 2012 - www.ostermanresearc

4. SharePoint Governance
The Word Inexperienced/
“Governance” Not right group
Not connected
to the business /
No standards / goals / operations
best practices
Plan does not cover all
key elements
Lacking proper
Stakeholders / Involvement
Not kept up to date

5. SharePoint is a Platform…

6. SharePoint Governance
• A plan and guide on how to best use and manage SharePoint
within your organization.
• Comprises of certain IT, Application, and Information
Management rules and processes which are to be applied to
ensure that the system operates properly and provides the
most value to both your users and the organization as a whole.
• Set of Policies, Roles, Responsibilities, and Processes that
guides, and manages how your organization's operational
divisions, IT, and end users cooperate to conduct business
operations and achieve your business goals using SharePoint.

7. SharePoint Governance
Plan…
•Information Technology
• Security / Data Protection
• Customization policies
• Deployment / Site Lifecycle Management
• Asset Classifications
• Quota’s / Data Limits
• Application Management
• Enhancements
• Branding
• Version Control
• Customization Policies
• Information Management
• Architecture / Structure
•Libraries, Lists, Content Types, etc.
• Types of Information
• Search

8. SharePoint Governance
Plan…
• Business Goals
• Key for Executive Buy-in
• Technology for business. Not
other way around!
• Stakeholder Requirements
• Provide value to how they work
• Vital for user adoption

9. SharePoint Governance
Plan…
The first step is to make a decision….
• Do it yourself?
• Outsource / Contract?
Considerations….
• Resources available?
• Development Practices
• Time / Effort required
• Distraction on team
• 80/20 Rule

10. SharePoint Plan…
Governance Team
(IT, User Rep, LOB Leaders,
Compliance, IM, Executive) Requirements Gathering Governance Plan
(Executive / Users) (including initial requirements)
Enhancements
Sandbox
Maintenance
(Testing, Preproduction)
Training
(incl. Governance) Deploy

11. SharePoint Governance
Microsoft Technet:
http://technet.microsoft.com/en-us/sharepoint/ff800826.aspx
• Getting Started
• IT Governance
• Application Management
• Information Management
• Adoption
• User Training

12. Questions?
• On the web: www.syntapa.com
• By Phone: 613-591-7644
• Resources available from our website
• SharePoint Governance Paper (Website - Free Downloads
Section)
• Recording of this webinar: http://www.syntapa.com/access-
webinar-archives/

13. Summary….
• Governance is not a nasty word! In fact, it is one of the highest
impact activities you can take on to increase the chance of a
successful SharePoint implementation.
• SharePoint is not a product. It is a platform!
• Engage with your executives and users as part of the process.
Missing this step will directly impact user adoption and the
success of the project.
• Get help if you need it. It takes a different mindset!
• Remember it is not a one time exercise. Update it regularly.

14. About Syntapa
• Originally founded in 1984
• Best of breed systems provider focused on integrated solutions
to meet real business requirements
• Microsoft ISV Partner – Winner of Business App of the year in
“Not for Profit” category (1997), Impact Awards Finalist (2010)
• Based upon client projects we have built repeatable solutions
that reduce development costs and satisfy real business
requirements

15. Thank You