This presentation is on implementing College Management System in Moodle. The following are modules built in Moodle: Create and Manage - Schools, Degree Programs, Curriculums, Modules, Semesters, Academic Calendar, Custom Grading, Departments, Koha ILS integration …etc

1. Implementing
College
Management in
Moodle – Case
Study
SUSHIL KARAMPURI
CEO & FOUNDER
eAbyas Info Solutions
sushil@eAbyas.in

2. Initiative !!
 Development of College Management Module in
Moodle – Open Source
 Hassle free integration
 Seamless navigation
 Self-managed E-learning and Information System
 Increase E-Learning course access
 Improve student’s participation in collaborative
activities
 Self-paced Online Certificate Programs in future
 Pilot testing at KITS, Andhra Pradesh (India) for Bachelors in Computer Science, Semester II, Jan –
May, 2013

3. Why implement College Management
module - in MOODLE?
Developing centralized automated management
system in Moodle VS. Open Source Management
systems like – OpenSIS, Openeducat, SchoolTool, Kuali
Student, Project Fedena
 Implement customized E-learning blocks/
activities
 Richly collaborative including user interaction
 LTI integration with Koha ILS & integration with
Smart Card Access system or RFID
 Add-ons: Future integrations, plugins, Tablet/PDAs
access

4. College Management Module in
Moodle
 Developed 30+ plugins in Moodle :
• Create Schools/Colleges
• Degree Programs
• Curriculums
• Semester
• Academic Calendar
• Classroom Management
• Academic Grading
• Online registration to Semester, Add/Drop
courses ..etc
 Discussions underway for Implementing the same for St.
Paul’s Hospital Millennium Medical College, Ethiopia

5. College Management in
Moodle - Overview
 College Management within Moodle + Koha ILS +
Smart Card + Accounting
Moodle E-learning
System (LMS)
+
College Management
Plugins
Koha ILS
LTI Integration
Biometric /
Smart Card
Add More features -
Billing, Accounting,
Alumni Network

6. College/School
Programs
Curriculum
Module Courses
Departments /
Course Category
Faculty
Semester
Academic
Grades or
E-learning
Grades
Moodle’s
E-Learning
Courses
Students
1 : M
1 : M
1 : M
1 : M
Enroll
Registration Slip/
Add-Drop dates
Academic
Calendar
Events
Generated
College Management
Structure - 100% in Moodle

7. College – Programs &
Departments
 Multiple Colleges/ Faculty
 Moodle’s Course Categories are defined as Departments with
feature to add Instructors to Departments
 Department can be shared between multiple Colleges
 Degree program can have multiple Curriculums
 Student is assigned to a “Program + Curriculum + Batch”

8. A College has multiple
Programs and Departments
Managing College in Moodle

9. Registrar Dashboard
 Registrar landing page with reports and important notifications related to
College Management

10. Managing Programs in Moodle
 A Degree Program can have multiple Curriculums with start and end dates

11. Modules assigned to a Curriculum
in Moodle
 A Degree Program can have multiple Curriculums with start and end dates

12. Managing Modules in Moodle
 A module is associated to a curriculum and option for adding a Module
Coordinator

13.  Moodle Courses are associated to a Module
Courses Associated to Module

14. Managing Courses in Moodle
 Course creation is simplified with new fields like course type and association to
a department
 Work is underway to create a new logical container called Classes which can
be associated to Moodle Course or Face-to-Face class

15. Managing Semesters in Moodle
 A semester is created and a module is associated with start and end of the
semester offering. Students are enrolled to the Semester.

16. Managing Batches in Moodle
 A group of students are added to a batch. Usually, the students joining at the
same time to same degree program are added to a Batch.
 A batch of students are enrolled to a Semester – automatically the students
get registered to Semester courses.

17. Exam Management in Moodle
 Exam is standalone
new component
added
 Exam is created for a
combination of
program, semester,
course & section with
date and timings
 Exam grading is
different from
Moodle’s grading
system
 Going forward, a feature to opt between Moodle’s default grading or Custom
grading at program level

18. Online Application List
 Students can apply online to a degree program. Above is list of applicants with
feature to accept or reject to a degree program. Applicant new role is added
to Moodle

19. Grading Scale in Moodle
 Grading Scale in Moodle is customized to have grading scale different for each
program

20. Semester
Admissions
Start/ End Dates
Create Semester
Start/End
Add / Drop
Courses
Examinations
Other Events
Calendar
Academic Events are
added to Moodle
Calendar
Manage Academic Calendar

21. Academic Events in Moodle
 View of Academic Events list

22. Managing Classroom in Moodle
 Classroom management is new module developed in Moodle
 Classroom can be created and assigned to a course in a semester with date
and timings

23. Moodle - Student Landing Page
 A snapshot of student’s landing page with Semester details in the middle and
ability to add/view Moodle blocks on the same page.

24. Plugins Developed - eAbyas
 A list of plugins developed in Moodle
 Developed in Moodle 2.3 and recently upgrading to 2.4.x version

25. Results from 4 months !!
 Students - Increased access to E-learning content
o Online Access - Grades, Notifications & Exam Schedule
 90% of Computer Science - 2nd Year Semester II students would
like to follow suite
 30% of Instructors initiated the E-learning Content – links,
resources, assignments
 Management is planning to adopt the system for all programs
under College of Engineering starting August, 2013

26. Improvements
 Navigation & Theme
o Drag & Drop activities (Ex: Classroom Management)
o Graphs – JQuery
o Flexible for Academic Grading & E-Learning Grades
o JQuery Data-Grid
 Additions to Management System
o Flexible registration to Semester
 Batch upload or Students Self-Enrollment to
Semesters
o Finance Module
o Koha ILS Integration
o Smart Card Access

27. Additions
 Discussions underway for implementing the same for St. Paul's
Hospital Millennium Medical College, Ethiopia
 Academic Calendar - Ethiopian date
 Advanced Registration Process
o Generate Slip for Semester  Students confirm  Mentor approval
 Module Coordinator publishes the grades
 Cafeteria Management

28. Questions ??