National Agricultural Information System of Sudan - User Manual English

National Agricultural Information and
Knowledge Management System
User Manual
Version 2.0
Food and Agriculture Organization of the United Nations
Regional Office for the Near East and North Africa
FAO, 2014

National Agricultural Information and Knowledge Management System
3
Table of Contents
1 Introduction on NAIS 7
1.1 What is NAIS ---------------------------------------------------------------------------------------------- 9
1.2 Objectives of NAIS -------------------------------------------------------------------------------------- 9
1.3 NAIS Interfaces ------------------------------------------------------------------------------------------- 10
1.4 Identifying NAIS Modules ----------------------------------------------------------------------------- 11
2 Getting started with “NAIS” Frontend 13
2.1 Users and their capabilities ---------------------------------------------------------------------------------- 15
Access Function -------------------------------------------------------------------------------------------------
Browse Function ------------------------------------------------------------------------------------------------
Search Function -------------------------------------------------------------------------------------------------
3 Getting started with “NAIS” Backend 25
3.1 Backend interface ---------------------------------------------------------------------------------------------- 27
3.2 Backend users --------------------------------------------------------------------------------------------------- 29
3.3 Types of Backend users and their roles ------------------------------------------------------------------ 30
3.4 Modules Workflow -------------------------------------------------------------------------------------------- 31
3.5 Record States and Administrator -------------------------------------------------------------------------- 33
4 User Managers and Institutions Information Management Module 33
4.1 Regional Administrator --------------------------------------------------------------------------------------- 36
Adding higher level Institutions and sub institution ----------------------------------------------------
Deleting/Editing Institutions ---------------------------------------------------------------------------------
Manage (Assign/Edit/Disable) Institution Administrators --------------------------------------------
4.2 Institution Administrator ------------------------------------------------------------------------------------- 41
Adding/Deleting/ Editing Institutions under her authority -------------------------------------------
Manage (Assign/Edit/Disable) Institution Data Entry to institutions -------------------------------
5 Experts Information Management Module 45
5.1 Institution Data Entry ----------------------------------------------------------------------------------------- 48
Add Records ------------------------------------------------------------------------------------------------------
Edit/Delete Records --------------------------------------------------------------------------------------------
Display Records Status -----------------------------------------------------------------------------------------
Add/Edit/Delete Records -------------------------------------------------------------------------------------
Reject Records --------------------------------------------------------------------------------------------------
Publish Records -------------------------------------------------------------------------------------------------
6 Projects Information Management Module 55
Add Records -----------------------------------------------------------------------------------------------------
Edit/Delete Records -------------------------------------------------------------------------------------------
Display Records Status ----------------------------------------------------------------------------------------

Table of Contents
Reject Records --------------------------------------------------------------------------------------------------
Publish Records -------------------------------------------------------------------------------------------------
7 Publications Information Management Module 65
Add Records ------------------------------------------------------------------------------------------------------
Edit/Delete Records --------------------------------------------------------------------------------------------
Display Records Status -----------------------------------------------------------------------------------------
Reject Records ---------------------------------------------------------------------------------------------------
Publish Records -------------------------------------------------------------------------------------------------
Import XML Files ------------------------------------------------------------------------------------------------
8 News Information Management Module 75
Add Records -----------------------------------------------------------------------------------------------------
Reject Records --------------------------------------------------------------------------------------------------
Publish Records -------------------------------------------------------------------------------------------------
9 Events Information Management Module 85
Add Records -----------------------------------------------------------------------------------------------------
Reject Records --------------------------------------------------------------------------------------------------
Publish Records -------------------------------------------------------------------------------------------------
10 RSS Information Management Module 95
Add Records -----------------------------------------------------------------------------------------------------
Reject Records --------------------------------------------------------------------------------------------------
Publish Records -------------------------------------------------------------------------------------------------

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Table of Contents
11 Good Practices Information Management Module 105
Add Records -----------------------------------------------------------------------------------------------------
Reject Records --------------------------------------------------------------------------------------------------
Publish Records -------------------------------------------------------------------------------------------------
12 Country Reports Information Management Module 115
Add Records -----------------------------------------------------------------------------------------------------
Reject Records --------------------------------------------------------------------------------------------------
Publish Records -------------------------------------------------------------------------------------------------

7
Introduction
In this section, you will learn about the objectives and outputs of this system which
provides National Agricultural Information and Knowledge Management System and
you are going to learn about the modules of this system.

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1.1 What is NAIS?
National Agricultural Information and Knowledge Management System (NAIS) is a national platform for
Information and knowledge sharing and exchange for Agricultural Research and Development
(ARD) for target groups and stakeholders in the country.
1.2 What are the Objectives of NAIS?
The objectives of the National Agricultural Information and Knowledge Management System
(NAIS) are:
1. To strengthen the capacity of the Ministry of Agriculture and other stakeholders to establish
an effective and efficient information system that will support agricultural development and
ensure food security at a country level, based on the needs and demands of its stakeholders
and integrating the various resources in the MOA and NARIs.
2. To serve as an information and knowledge repository/exchange mechanism at the national
level and a gateway to the national knowledge systems for Agricultural Research and
Development (ARD) at a country level, aiming for strengthening, coordinating, and adding
value to initiatives by national programs and regional organizations in order to increase
agricultural production and improve food security for the benefit of improving performance of
farmers and agrarian businesses.
1.3 What are the expected outcomes of NAIS?
The development of a relevant, effective and harmonized National Agricultural Information and
Knowledge Management System (NAIS) is expected to lead NARIs, MOA and other ministries/
stakeholders to the following outcome:
1. Improve the capacity to access and exchange information, and to convert it into useful
knowledge, as it is very essential for the development objectives of poverty eradication, food
security, sustainable development and increased productivity and competitiveness.
2. Preserve needed resources, make maximize use of the results of other projects and
database applications, prevent redundancy and duplication of data and efforts, and ensure
maximum co-ordination among various agricultural institutes, programs and personnel for
the benefit of agricultural development and food security.

3. Create awareness at various policymaking and technical levels within member countries on
the importance of the development of agricultural through an integrated approach.
4. Allow joint programs to be developed for the exchange of experiences and expertise and
organization of training courses, workshops and conferences for the effective use and
sharing of transferable technical information and skills.
5. Enhance cooperation for the analysis and solution of common problems through joint
research and development projects.
6. Contribute to the research and growers in developing good agricultural practices for NAIS by
facilitating exchange of information and good practices and putting into place a system of
continuous technology adaptation and improvement that is anchored in environmentally and
economic sustainability.
7. Mobilize the collective efforts of the interesting institutions or countries in the region towards
promotion of production, protection, utilization, and economic return, enhancement of the
product quality, conservation of the eco-system and natural resources and development of
agricultural production and protection management applications.
8. Contribute to the formulation of national networks in each country to strengthen
collaboration among national institutions, non-governmental organizations, private sector
and universities.
1.4 Who are NAIS Stakeholders?
The following groups of stakeholders in the MOA were identified in a preliminary way, and it was
recognized that these groups and their needs and demands needed to be further defined:
 Agricultural Research Institutes (ARI) of NARS
 Policy-makers in agriculture and rural development, especially in the MOA and NARIs.
 Department heads and professional technical officers within the MOA and NARIs.
 Other Ministries related to rural development.
 Universities and colleges with agriculturally-related faculties and departments.
 Farmers’ and producers’ organizations.
 Credit and marketing associations and Chambers of Commerce.

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 Private sector involved in agricultural and rural development.
 Non-Governmental Organizations involved in agricultural development and food security.
 Regional and International Organizations involved in agricultural development and food
security.
 General Public.
1.5 The Application Interfaces
NAIS is composed of two interfaces:
1- Back end Interface:
The backend components provide the data management functionalities that enable system
administrators to input/update/delete data items into the NAIS database. These components are
accessible by system administrators only.
2- Front end Interface:
The front end components provide the information browsing and retrieval functionalities, and are
available to any site user.
1.6 Identifying System Modules
From a design point of view the NAIS system is organized as shown in the following Figure:

Figure 1: System Components
There are modules to be explained in this user manual (Institutions, Experts, Projects,
Publications, Events, Online Events, News, Online News, RSS, Good Practices, Country
Reports, Focal points and Links) .
News Events Other
Modules
RSS LinksCountry ReportsGood PracticesFocal points
Researchers
Experts
Institutions
NAIS System
Modules
Publications Projects

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Getting started with Front
end Interface
In this section, you learn about accessing, browsing and searching the front end
modules that are available to any user.
The Modules to be explained in this section are Publication, Projects, Experts/
Researchers, Institutions and other modules.

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2 Users and their capabilities
Figure 2: Users and their capabilities with front end components
As shown in the above Figure any user for the front end interface of NAIS can perform three
functions (retrieval, browsing and accessing).
The next section will explain the three functions performed by any user in NAIS
1. Access Function.
2. Browse Function.
3. Search Function.
Access
Browse
Search

1. Access Function:
How to start the Front end interface?
1. Open the browser.
2. Write in Address : http://sudanagriculture.net/
3. The website will be displayed in the browser as shown below.
4. The user selects the Website Language from the Header (Figure 3).
Figure 3: Home page
Exercise 1.1

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2. Browse Function:
The user of the website can browse various components of the system.
2.1 Browsing Publications
1. Repeat steps from 1 to 4 in exercise 1.1.
2. Click Publications on the Header menu of the home page.
Submenu will be displayed in under Header menu (Publications by Type, Publication by Subject
and other …) (Figure 4).
3. Click Publications by Subject
Categorized Publications authored by researchers will be displayed.
4. click on the subcategory Legislation under main category Administration and
Legislation (Figure 4)
Legislation main page will be displayed containing all documents related to Legislation.
5. You can display information about each document:
Click Authors: to display authors of the document.
Click AGROVOC: to display keywords for the document.
Click Download: to download the document in PDF format.
Click View: to view the details of the document.
Exercise 2.1.1

Figure 4: Publication by Subject
1. Repeat steps 1 and 2 in exercise 2.1.1.
2. Click Publications by Type
Publications authored by researchers will be displayed categorized by type as conference,
dictionary and thesis….Etc (Figure 5).
3. Click Bibliography (Figure 5)
All Publications under that type will be displayed where you can click on any document and
display information about that chosen document.
Exercise 2.1.2

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Figure 5: Publications by Type
1. Repeat steps 1 and 2 in exercise 2.1.1.
2. Click Publications
All publications will be displayed regardless of type or subject (Figure 6).
Exercise 2.1.3

Figure 6: All Publications
2.2 Browsing Projects
2. Click Projects on the home page.
Submenu will be displayed under Header menu (Completed Projects, In Progress Projects and
Advanced Search for projects) (Figure 7).
3. Click Completed Projects.
4. Click on a project title under completed project
Information about this project is displayed for example Project type, Dates, Participated Donors
…Etc.
Exercise 2.2.1

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Figure 7: Completed Projects
2.3 Browsing Experts
1.
2. Click Experts on the Header menu of the home page.
Submenu will be displayed under header menu (Statistics) (Figure 8)
3. Click All Experts.
List of researchers are displayed (Figure 8).
4. Click on More Details.
Personal and Technical Information about the researcher is displayed as contact information,
department …Etc.
Exercise 2.3.1

Figure 8: All Experts
2.4 Browsing Institutions
2. Click Institutions on the Header menu of the home page.
3. Display the institutions’ data (Figure9).
4. Click XML.
Institution data will be displayed in XML format.
5. Click View.
Institution full record is displayed.
6. Click Internal Link.
Internal link related to that institution is displayed.
Exercise 2.4.1

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Figure 9: Institutions
3. Search Function:
The network user can search Publications, Projects, Experts, News, Events, and other modules.
3.1 Searching Projects
2. Click Projects then Advanced Search.
You can search for Projects by country, topic (Figure 10).
Exercise 3.1

Figure 10: Search for Projects
Note:
- Users can change the language of the NAIS from Language in the Header.

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Getting started with Back
End Interface
In this section, you learn about different types of users involved in the process of
data entry, approval, and publication of entered data to the web and learn about
their roles.
The process of adding, approving or publishing data is best illustrated through a
number of workflow scenarios which are provided in this section.

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1. Back End Interface
The backend interface is composed of five components (Top Menu):
1- Modules,
2- Dictionary,
3- System Management,
4- Change password, and
5- System Status Reports
The backend modules (Projects, Experts, Publications, Focal points, Events, Online Events,
News, Online News, Links, Country Reports, Good practices, and RSS) provide the data
management functionalities that enable system administrators to view/add/edit/delete data items
into the database. These components are accessible by system administrators only (Figure 1).
Figure 1: Back end Interface
The dictionary component enables the National Administrator (only) to translate the backend
and frontend interfaces to different languages.
Change Password component enables the Institution administrators to change password of
system users.

System Management component enables the National Administrator and Institution
administrators to assign system administrators to various institutions in the system.
System Status Reports component enables system administrator to view log file about system
users under his authority (ex: who logged to the system and changes done by users)
2. Back end users
The System has several types of users; each user has his own responsibilities. These users are
National Administrator, Institution Administrator, and Data Entry. Each user has his own user
name and password to login to the system with his specified authority. The responsibility of
each system user is illustrated in the following table.
Figure 2: Users and their capabilities with Back end components
Add
New
Edit
Delete
Publish
Reject

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3. Types of Back end users and their roles
User Name Responsibility
National Administrator
Each country has its own National Administrator who is
responsible for
1- Adding/Deleting/Editing/Export XML and View
Institutions.
2- Assign Institution Administrators to institutions.
3- Add alternative languages to the institution.
4- Edit/Delete other modules as Links, Error Manager
and Template Manager.
5- Delete other modules as online Events and Online
News.
6- translate the backend and frontend interfaces to
different languages
Institution Administrator
The Institution Administrator is assigned by National
Administrator to administrate delegated institutions and is
responsible for
1- Adding/Deleting/Editing//Export/View Institutions
under his authority.
2- Add alternative languages to the institution
3- Assign Institution Data Entry to institutions.
4- Add/Publish/Reject/Delete/Edit and view (Projects,
Experts, Publications, Focal points, Events, Online
Events, News, Online News, Links, Country
Reports, Good Practices, and RSS) sent by
Institution Data Entry.
5- Add/Publish/Delete/Edit/Menu Setup/Link Setup
and view (Page Creator)
6- Add AGROVOC in Publications, Projects or
Experts
Note: Institution administrators can add directly any module
under their authorities to the frontend interface.

Data Entry
The Data Entry is assigned by Institution administrator to
institutions and is responsible for
1- Add/Reject/Delete/Edit and view (Projects, Experts,
Publications, Focal points, Events, Online Events,
News, Online News, Links, Country Reports, Good
Practices, and RSS) under his authority.
2- Send all items to Institution Administrator for
approval.
4- Modules Workflow
In this scenario (Figure 3), a data entry may add a new record (Projects, Experts, Publications,
Focal points, Events, News or any module under his authority), and has authority to Edit or
Delete them at any point in time until s/he submits it for approval. The record state now is called
“work in progress”
The Data Entry sends the record to Institute Administrator for approval. Once it reaches the “To
be published” state, the Data Entry will no longer have any access to it unless it gets rejected
by Institute Administrator.
The Institute Administrator has authority to edit, Reject to data entry and delete any record
before publishing, and to publish it as well. The record state now is called “Published”.
Note: The Institute Administrator has authority to add directly any module under his authority to
the front-end interface.

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(Figure 3): Modules Workflow
Module Workflow
DataEntryInstitutionAdmin
Insert a Record
Record (Work in
progress)
Sent to be
published
Record Need to
be published
EditDelete
Delete Edit
Publish
Published
Record
Delete Edit
Reject

5- Record Status and Administrator
Record Status Administrator State Description
Work in
Progress
Data Entry Draft records added and are not sent yet to Institution Admin
for approval. The data entry still has authority to edit or
delete the record.
To be Published Institute Admin Records sent by data entry to Institution admin to be revised
and approved by institute admin. The institute admin has
authority to accept, edit, reject or delete the record. The data
entry in this state has no authority on the record.
Published Institute Admin Records accepted by institute admin will be published in the
front-end interface.
Rejected by
Publisher
Institute Data
Entry
Records that are rejected by Institution Admin, return back to
Data Entry where he can edit, Delete, resend to Institution
Admin.

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System Management
In this section, you learn about how system administrators manage user managers
and institutions component using back end interface.

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System Management
The System management module is an integrated part of NAIS. The back end system of the
System management module enables system administrators to Add/Update/Delete institutions’
data and manages system users. There are two responsible users:
1. National Administrator
The National Administrator is responsible for:
1- Adding higher level Institutions and sub institutions.
2- Deleting/Editing Institutions.
3- Manage (Assign/Edit/Disable) Institution Administrators.
2. Institution Administrator
The Institution Administrator is assigned to specific Institution and can manage this institution
and all sub institutions under it. The Institution Administrator can’t view institutions that are not
under his responsibility. He is responsible for:
1- Adding/ Deleting/ Editing Institutions under his authority.
2- Manage (Assign/Edit/Disable) Institution Data Entry to institutions.
We will first explain the National Administrator responsibilities and after that the Institution
Administrator.

National Administrator
The following operations are carried by the National Administrator on User manager and
Institutions Module.
1.1 Adding Institutions
1. Login to back end interface by typing National admin username and password then
click login (Figure 4).
The back end home page is displayed (Figure 1).
2. Click System Management.
The System Management main page is displayed (figure 5).
3. Click (+) beside NAIS Network
All institutions will be displayed (figure 4).
4. To add an institution (ex. NAIS Institute), click the name of the institute that you want to
add a new institute below it, and then click Adding New (Figure 5).
The organization information page will be displayed (Figure 6).
5. Type the organization information then click save.
The NAIS institute is added under its parent institution hierarchy tree.
Figure 4: Back End Login Page
Exercise 1.1

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1.2 Editing Institutions
2. To modify data of an institution, click the name of the Institute to be edited (ex. NAIS
institute), then click Edit (Figure 5).
The institute information page will be displayed.
3. Edit the institution’s fields then click save.
The institution record is edited.
1.3 Deleting Institutions
2. To delete an institution, click the name of the institute to be deleted (ex. NAIS institute),
then click Delete (Figure 5).
The Institution will be deleted.
Figure 5: The Institutions main page
Exercise 1.2
Exercise 1.3

Figure 6: Organization information
1.4 Export XML or View Institutions information
2. To view an institution information in XML file form, click the name of the institute to be
viewed in XML form (ex. NAIS institute), then click Export (Figure 5).
The Institution information will be viewed in the form of XML file.
3. To display an institution information, click the name of the institute to be viewed (ex.
NAIS institute), then click View (Figure 5).
The Institution information will be displayed.
Exercise 1.4

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1.5 Manage institution’s users
The National Administrator can manage users of Institutions by Adding/ Editing/ Disabling
Institution Administrator to an Institution.
1.5.1 Adding System Administrator (Institution Administrator)
2. To assign Institution Admin to an institution, click institution name (ex. NAIS institute)
then click Users link (figure 5).
The New User Information form will be displayed (Figure 7).
3. Fill in the form fields by entering the new user information then click save (figure 7).
Institution Admin is now added and can manage the institution.
Note: Information about system users (Name, Status and Type) are displayed in the right side
of the page (Figure 7).
Figure 7: User Information Page
Exercise 1.5.1

1.5.2 Edit System Administrator Data (Institution Administrator)
2. To Edit Institution Admin information, click institution name (ex. NAIS institute) then click
Users link (figure 5).
The New User Information form will display.
3. To Edit Institution Admin information, click the name of the admin from the user
information table displayed at the right of the page (Figure 7).
4. Edit the user information (User Type, Status (Enable, Disable), Password, E-mail or
Disciplines).
5. Click save
Administrator information is saved.
1.6 Change the Institutions’ displayed language
2. To change an institution displayed language, click the name of the institute (ex. NAIS
institute), then click Alternative language (Figure 5).
3. Choose the language from the organization information combo box then start to type
institution information in the chosen language (Figure 8) then click save.
The new Institution language will be displayed in the institution main page.
Note: Both national and institute admin can change the institution displayed language.
Exercise 1.5.2
Exercise 1.6

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Figure 9: Alternative Language Page
The Institution Administrator is assigned by National Administrator to administrate certain
institution. The following operations are carried by the Institution Administrator on Institutions
under his authority.
2.1 Adding Institutions under Institution Admin authority
2. To add an institution (ex. Agriculture), click the name of the institute that you want to add
a new institute below it, and then click Adding New (Figure 5).
The organization information page will be displayed (Figure 3).
3. Type the organization information then click save.
The Agriculture institute is added under its parent institution hierarchy tree
Exercise 2.1

4. Click Save.
The Agriculture sub institution is added under the high level institution.
2.2 Editing Institutions
2. To modify data of an institution, click the name of the Institute to be edited (ex.
Agriculture), then click Edit (Figure 5).
The institute information page will be displayed.
3. Edit the institution’s fields then click save.
The institution record is edited.
2.3 Deleting Institutions.
2. To delete an institution, click the name of the institute to be deleted (ex. Agriculture),
then click Delete (Figure 5).
The Institution will be deleted.
2.4 Export XML or View Institutions information
2. To view an institution information in XML file form, click the name of the institute to be
viewed in XML form (ex. Agriculture), then click Export (Figure 5).
The Institution information will be viewed in XML file form.
3. To display an institution information, click the name of the institute to be viewed (ex.
Agriculture), then click View (Figure 5).
Exercise 2.2
Exercise 2.3
Exercise 1.4

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2.5 Manage institution’s users
The Institution Administrator can manage users of Institutions by Adding/ Editing/Disable Data
Entry to an institution.
2.5.1 Adding Institution Data Entry
2. To assign Institution Data Entry to an institution, click institution name (ex. Agriculture)
then click Users link (figure 5).
3. Fill in the form fields by entering the new user information then click save (figure 9).
Institution Data Entry is now added and can manage the institution.
Note: Information about system users (Name, Status and Type) are displayed in the right side
of the page (Figure 9).
Figure 9: User Information Page
Exercise 2.5.1

2.5.2 Editing Institution Data Entry to an Institution
2. To Edit Institution Data Entry information, click institution name (ex. Agriculture) then
click Users link (figure 5).
3. To Edit Institution Data Entry information, click the name of the Data Entry from the user
information table displayed at the right of the page (Figure 9).
4. Edit the user information (User Type, Status (Enable, Disable), Password, Email or
Disciplines).
5. Click save
Data Entry data is saved.
Exercise 2.5.2

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Experts Information
Management System
In this section, you will learn about how system administrators manage Experts
Module using back end interface.

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Experts Module
The Experts/Personnel module is an integrated part of NAIS. The back end system of the
experts/Personnel module enables system administrators to Add/Update/ Delete and View
Experts' data. There are two users responsible for administrating Experts Module.
1. Institution Data Entry
The Institution Data Entry is assigned for institution by Institution Administrator and has authority to
1. Add Experts’ Records.
2. Edit/Delete Experts’ Records that are added but not yet sent to Institution Administrator.
3. Display Experts’ Records Status.
The Institution Administrator receives Experts’ records from Data Entry and has authority to:
1. Publish Experts’ records.
2. Edit Experts’ records.
3. Delete Experts’ records.
4. Reject Experts’ records.
Note: The institution admin can add any expert’s record directly to front end interface.
We will first explain the Data Entry administrator responsibilities and will be followed by the
Institution Administrator responsibilities.

1. Data Entry Administrator
The Data Entry administrator is assigned to an institution by National Admin. The following
operations are carried by the Data Entry on Experts Module
1.1 Adding a New Expert
1. Login to back end interface by typing Data Entry username and password which was
assigned to him by Institution Admin then click login (Figure 4).
2. Click Modules link.
The Modules main page is displayed (figure 1).
3. Click Experts link in the Modules main page.
The Experts main page is displayed (Figure 10).
4. Click Add New link in the Experts main page (Figure 10).
The Add-Edit Experts main page is displayed (Figure 11).
5. Type the Experts’ information in the displayed form then click Submit then Exit (Figure
11).
The Expert record is added but not sent to the institution admin. To view the added Expert, click
work in progress in the Experts main page (Figure 10).
Note: In the Add-Edit Experts page, the data entry can add more information about the expert
than what displayed in the form, through using the tabs of communications, languages, field of
expertise, education, employment record, publications, projects and evaluation, and when finish
click save then Exit( Figure 12).
Exercise 1.1

49
1.2 Edit/Delete/send/View an Expert Record
1. Repeat steps 1 to 3 in exercise 1.1.
2. Click work in progress (Figure 12).
All Experts records added but not send to institution admin will be displayed (Figure 12).
3. To delete a record, select the Expert record then click Delete (Figure 12).
The record will be deleted.
4. To update a record, select the Expert record then click Edit (Figure 12) then change the
fields to be updated and click Submit (Figure 11).
The record will be updated
5. To send an Expert record to Institution Admin for approval, select the expert record need
to be sent then click Send (Figure 12).
After sending the record to the institution Admin, data Entry has no right to edit or delete that
record until returned to him by Institution Admin.
6. To View an Expert record, Click View (Figure 12).
Figure 10: Experts main page
Add New
Work in progress,
published, to be published,
rejected by publisher
Exercise 1.2

Figure 11: Add- Edit Experts page
Figure 12: Work in progress
Delete, Send and Add New View, Edit, Related Link

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1.3 Displaying Experts’ Records Status
The Experts’ records have progress stages which are:
1. Work in Progress: are records added but not yet sent to Institution Admin for publishing
2. To be published: Records sent to Institution admin but not yet approved.
3. Published: Records that are approved by Institution Admin and published.
4. Rejected by publisher: Records that are rejected by institution Admin and hence
returned back to Data Entry to edit or delete.
2. To display records added but not yet sent to Institution Admin for approval, click work in
progress (Figure 12).
All Experts’ records added but not yet sent for approval will be displayed (Figure 12).
3. To display records sent to Institution admin but not yet published click “To be
published” (Figure 12).
All Experts’ records sent to Institution admin but not yet published will be displayed.
4. To display records approved by Institution Admin and published to front end, click
Published (Figure 12).
All Published Experts’ records will be displayed.
5. To display records that are rejected by institution Admin and return back to Data Entry to
edit or delete, click Rejected by Publisher (Figure 12).
All rejected Experts’ records will be displayed.
Exercise 1.3

The Institution Administrator receives Experts’ records from Data Entry. The following
operations are carried by the Institution Administrator on Experts Module.
1.4 Publish Experts’ records
1. Login to back end interface by typing Institution Admin username and password then
3. Click Experts link in the Modules main page.
The Experts main page is displayed (Figure 13).
4. The Institution Admin can click on to be published (Figure 13) to revise the record
details.
5. If the record accepted by the Institution Admin, select the record name then click
publish (Figure 13).
The record will be published on the front end interface.
Figure 13: Institution Admin Experts main page
To be Published and published View, Edit, related link
Exercise 2.1

53
1.5 Edit/Delete/Reject Experts’ records
2. To edit an Expert record, select the record then click Edit (Figure 13).
The Edit Expert information page is displayed (Figure 14).
3. Edit the experts’ data then clicks Submit after editing the record.
The record information is updated and return back to Data Entry.
Figure 14: Experts Edit main page
Exercise 2.2

1.6 Delete Experts’ records
2. To delete an Expert record, select the record then click Delete (Figure 13).
The Record will be deleted.
1.7 Reject Experts’ records
2. To reject an Expert record, select the record then click Reject (Figure 13).
The Record returns back to Data Entry for editing or deleting, it is not published.
Note: The Institute admin can view the Expert’s record by clicking on view (Figure 13), and can
add new record to be published directly by clicking on Add New (Figure 13).
1.8 Displaying Experts’ Records Status
The Institution Admin can display Experts’ records in different stages as.
1. To be published: are records sent to Institution admin but not yet approved by him.
2. Published: Records that are approved by Institution Admin and so published.
Exercise 2.3
Exercise 2.4

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Projects Information
Management System
In this section, you will learn about how system administrators manage Projects

57
Projects Module
The Projects module is an integrated part of NAIS. The back end system of the Projects module
enables system administrators to Add/Update/ Delete and View Projects' data. There are two
users responsible for administrating Projects Module.
The Institution Data Entry is assigned for institution by Institution Administrator and has authority
to
1. Add Projects’ Records.
2. Edit/Delete Projects’ Records that are added but not yet sent to Institution Administrator.
3. Display Projects’ Records Status.
The Institution Administrator receives Projects’ records from Data Entry and has authority to:
1. Publish Projects’ records.
2. Edit Projects’ records.
3. Delete Projects’ records.
4. Reject Projects’ records.
Note: The institution admin can add any Project’s record directly to front end interface.

operations are carried by the Data Entry on Projects Module
1.1 Adding a New Project
3. Click Projects link in the Modules main page.
The Projects main page is displayed (Figure 15).
4. Click Add New link in the Projects main page (Figure 15).
The Add-Edit Projects main page is displayed (Figure 16).
5. Type the Projects’ information in the displayed form then click Submit then Exit (Figure
16).
The Project record is added but not sent to the institution admin. To view the added Project, click
work in progress in the Projects main page (Figure 15).
1.2 Edit/Delete/send/View an Project Record
All Projects records added but not send to institution admin will be displayed (Figure 17).
3. To delete a record, select the Project record then click Delete (Figure 17).
4. To update a record, select the Project record then click Edit (Figure 17) then change the
The record will be updated.
Exercise 1.1
Exercise 1.2

59
5. To send a Project record to Institution Admin for approval, select the Project record need
6. To View a Project record, Click View (Figure 17).
Figure 15: Project main page
Figure 16: Add- Edit Project page
To be published, published,
Rejected by publisher, work in
progress
Add New

Delete, Send and Add New View, Edit
1.3 Displaying Projects’ Records Status
The Projects’ records have progress stages which are:
All Projects’ records added but not yet sent for approval will be displayed (Figure 17).
All Projects’ records sent to Institution admin but not yet published will be displayed.
Exercise 1.3

61
All Published Projects’ records will be displayed.
All rejected Projects’ records will be displayed.
The Institution Administrator receives Projects’ records from Data Entry. The following
operations are carried by the Institution Administrator on Projects Module.
2.1 Publish Projects’ records
3. Click Projects link in the Modules main page.
The Projects main page is displayed (Figure 17).
details.
Exercise 2.1

Figure 18: Institution Admin Project main page
To be Published and published View, Edit
2.2 Edit/Delete/Reject Projects’ records
2. To edit a Project record, select the record then click Edit (Figure 18).
The Edit Project information page is displayed (Figure 19).
3. Edit the Projects’ data then clicks Submit after editing the record.
Exercise 2.2

63
Figure 19: Projects Edit main page
2.3 Delete Projects’ records
2. To delete a Project record, select the record then click Delete (Figure 18).
2.4 Reject Projects’ records
2. To reject a Project record, select the record then click Reject (Figure 18).
Exercise 2.3
Exercise 2.4

Note: The Institute admin can view the Project’s record by clicking on view (Figure 18), and can
2.5 Displaying Projects’ Records Status
The Institution Admin can display Projects’ records in different stages as.

65
Publications Information
Management System
In this section, you will learn about how system administrators manage Publications

67
Publications Module
The Publications module is an integrated part of NAIS. The back end system of the Publications
module enables system administrators to Add/Update/ Delete/ Import XML files and View
Publications' data. There are two users responsible for administrating Publications Module.
to
1. Add Publications’ Records.
2. Edit/Delete Publications’ Records that are added but not yet sent to Institution
Administrator.
3. Display Publications’ Records Status.
The Institution Administrator receives Publications’ records from Data Entry and has authority
to:
1. Publish Publications’ records.
2. Edit Publications’ records.
3. Delete Publications’ records.
4. Reject Publications’ records.
Note: The institution admin can’t add any Publications’ record directly to front end interface.

operations are carried by the Data Entry on Publications Module
1.1 Adding a New Publication
The Modules main page is displayed (Figure 1).
3. Click Publications link in the Modules main page.
The Publications main page is displayed (Figure 20).
4. Click Add New link in the Publications main page (Figure 20).
The Add-Edit Publications main page is displayed (Figure 21).
5. Type the Publications’ information in the displayed form then click Submit then Exit
(Figure 21).
The Publication record is added but not sent to the institution admin. To view the added
Publication, click work in progress in the Publications main page (Figure 20).
1.2 Edit/Delete/send/View an Publication Record
All Publications records added but not send to institution admin will be displayed (Figure 22).
3. To delete a record, select the Publication record then click Delete (Figure 22).
4. To update a record, select the Publication record then click Edit (Figure 22) then change
the fields to be updated and click Submit (Figure 21).
Exercise 1.1
Exercise 1.2

69
5. To send a Publication record to Institution Admin for approval, select the Publication record need
6. To View a Publication record, Click View (Figure 22).
Figure 20: Publication main page
Figure 21: Add- Edit Publication page
To be published, published, Add New
Rejected by publisher, work in progress
Add New

Delete, Send and Add New View, Edit, AGROVOC
1.3 Displaying Publications’ Records Status
The Publications’ records have progress stages which are:
All Publications’ records added but not yet sent for approval will be displayed (Figure 22).
All Publications’ records sent to Institution admin but not yet published will be displayed.
Exercise 1.3

71
All Published Publications’ records will be displayed.
All rejected Publications’ records will be displayed.
The Institution Administrator receives Publications’ records from Data Entry. The following
operations are carried by the Institution Administrator on Publications Module.
2.1 Publish Publications’ records
3. Click Publications link in the Modules main page.
The Publications main page is displayed (Figure 23).
details.
Exercise 2.1

Figure 23: Institution Admin Publication main page
To be Published and published View, Edit, AGROVOC
2.2 Edit/Delete/Reject Publications’ records
2. To edit a Publication record, select the record then click Edit (Figure 23).
The Edit Publication information page is displayed (Figure 24).
3. Edit the Publications’ data then clicks Submit after editing the record.
Exercise 2.2

73
Figure 24: Publications Edit main page
2.3 Delete Publications’ records
2. To delete a Publication record, select the record then click Delete (Figure 23).
2.4 Reject Publications’ records
2. To reject a Publication record, select the record then click Reject (Figure 23).
Note: The Institute admin can view the Publication’s record by clicking on view (Figure 23).
2.5 Displaying Publications’ Records Status
The Institution Admin can display Publications’ records in different stages as.
Exercise 2.3
Exercise 2.4

75
News Information
Management System
In this section, you will learn about how system administrators manage News

77
News Module
The News module is an integrated part of NAIS Network. The back end system of the News
module enables system administrators to Add/Update/ Delete and View News' data. There are
two users responsible for administrating News Module.
to
1. Add News’ Records.
2. Edit/Delete News’ Records that are added but not yet sent to Institution Administrator.
3. Display News’ Records Status.
The Institution Administrator receives News’ records from Data Entry and has authority to:
1. Publish News’ records.
2. Edit News’ records.
3. Delete News’ records.
4. Reject News’ records.
Note: The institution admin can add any News’s record directly to front end interface.

operations are carried by the Data Entry on News Module
1.1 Adding a New News
3. Click News link in the Modules main page.
The News main page is displayed (Figure 26).
4. Click Add New link in the News main page (Figure 26).
The Add-Edit News main page is displayed (Figure 27).
5. Type the News’ information in the displayed form then click Submit then Exit (Figure
27).
The News record is added but not sent to the institution admin. To view the added News, click
work in progress in the News main page (Figure 26).
1.2 Edit/Delete/send/View an News Record
All News records added but not send to institution admin will be displayed (Figure 28).
3. To delete a record, select the News record then click Delete (Figure 28).
4. To update a record, select the News record then click Edit (Figure 28) then change the
Exercise 1.1
Exercise 1.2

79
5. To send a News record to Institution Admin for approval, select the News record need to
be sent then click Send (Figure 28).
6. To View a News record, Click View (Figure 28).
Figure 26: News main page
Add New To be published, published,
Figure 27: Add- Edit News page

1.3 Displaying News’ Records Status
The News’ records have progress stages which are:
All News’ records added but not yet sent for approval will be displayed (Figure 29).
All News’ records sent to Institution admin but not yet published will be displayed.
Exercise 1.3

81
All Published News’ records will be displayed.
All rejected News’ records will be displayed.
The Institution Administrator receives News’ records from Data Entry. The following operations
are carried by the Institution Administrator on News Module.
2.1 Publish News’ records
3. Click News link in the Modules main page.
The News main page is displayed (Figure 28).
details.
Exercise 2.1

Figure 29: Institution Admin News main page
To be Published and published View, Edit, Related Media
2.2 Edit/Delete/Reject News’ records
2. To edit a News record, select the record then click Edit (Figure 29).
The Edit News information page is displayed (Figure 30).
3. Edit the News’ data then clicks Submit after editing the record.
Figure 30: News Edit main page
Exercise 2.2

83
2.3 Delete News’ records
2. To delete a News record, select the record then click Delete (Figure 29).
2.4 Reject News’ records
2. To reject a News record, select the record then click Reject (Figure 29).
Note: The Institute admin can view the News’s record by clicking on view (Figure 29), and can
2.5 Displaying News’ Records Status
The Institution Admin can display News’ records in different stages as.
Exercise 2.3
Exercise 2.4

85
Events Information
Management System
In this section, you will learn about how system administrators manage Events

87
Events Module
The Events module is an integrated part of NAIS Network. The back end system of the Events
module enables system administrators to Add/Update/ Delete and View Events' data. There are
two users responsible for administrating Events Module.
to
1. Add Events’ Records.
2. Edit/Delete Events’ Records that are added but not yet sent to Institution Administrator.
3. Display Events’ Records Status.
The Institution Administrator receives Events’ records from Data Entry and has authority to:
1. Publish Events’ records.
2. Edit Events’ records.
3. Delete Events’ records.
4. Reject Events’ records.
Note: The institution admin can add any Event’s record directly to front end interface.

operations are carried by the Data Entry on Events Module
1.1 Adding a New Event
3. Click Events link in the Modules main page.
The Events main page is displayed (Figure 31).
4. Click Add New link in the Events main page (Figure 31).
The Add-Edit Events main page is displayed (Figure 32).
5. Type the Events’ information in the displayed form then click Submit then Exit (Figure
32).
The Event record is added but not sent to the institution admin. To view the added Event, click
work in progress in the Events main page (Figure 31).
1.2 Edit/Delete/send/View an Event Record
All Events records added but not send to institution admin will be displayed (Figure 33).
3. To delete a record, select the Event record then click Delete (Figure 33).
4. To update a record, select the Event record then click Edit (Figure 33) then change the
Exercise 1.1
Exercise 1.2

89
5. To send an Event record to Institution Admin for approval, select the Event record need
6. To View an Event record, Click View (Figure 33).
Figure 31: Event main page
Figure 32: Add- Edit Event page

1.3 Displaying Events’ Records Status
The Events’ records have progress stages which are:
All Events’ records added but not yet sent for approval will be displayed (Figure 33).
All Events’ records sent to Institution admin but not yet published will be displayed.
All Published Events’ records will be displayed.
Exercise 1.3

91
All rejected Events’ records will be displayed.
The Institution Administrator receives Events’ records from Data Entry. The following operations
are carried by the Institution Administrator on Events Module.
2.1 Publish Events’ records
3. Click Events link in the Modules main page.
The Events main page is displayed (Figure 33).
details.
Exercise 2.1

Figure 34: Institution Admin Event main page
To be Published and published View, Edit, Related Media
2.2 Edit/Delete/Reject Events’ records
2. To edit an Event record, select the record then click Edit (Figure 34).
The Edit Event information page is displayed (Figure 35).
3. Edit the Events’ data then clicks Submit after editing the record.
2.3 Delete Events’ records
2. To delete an Event record, select the record then click Delete (Figure 34).
Exercise 2.2
Exercise 2.3

93
Figure 35: Events Edit main page
2.4 Reject Events’ records
2. To reject an Event record, select the record then click Reject (Figure 34).
Note: The Institute admin can view the Event’s record by clicking on view (Figure 34), and can
2.5 Displaying Events’ Records Status
The Institution Admin can display Events’ records in different stages as.
Exercise 2.4

95
RSS Information
Management System
In this section, you will learn about how system administrators manage News

97
RSS Module
The RSS module is an integrated part of NAIS Network. The back end system of the RSS
module enables system administrators to Add/Update/ Delete and View RSS' data. There are
two users responsible for administrating RSS Module.
to
1. Add RSS’ Records.
2. Edit/Delete RSS’ Records that are added but not yet sent to Institution Administrator.
3. Display RSS’ Records Status.
The Institution Administrator receives RSS’ records from Data Entry and has authority to:
1. Publish RSS’ records.
2. Edit RSS’ records.
3. Delete RSS’ records.
4. Reject RSS’ records.
Note: The institution admin can add any RSS’s record directly to front end interface.

operations are carried by the Data Entry on RSS Module
1.1 Adding a New RSS
1. Login to back end interface by typing Data Entry username and password which was assigned
to him by Institution Admin then click login (Figure 5).
3. Click RSS link in the Modules main page.
The RSS main page is displayed (Figure 36).
4. Click Add New link in the RSS main page (Figure 36).
The Add-Edit RSS main page is displayed (Figure 37).
5. Type the RSS’ information in the displayed form then click Submit then Exit (Figure 37).
The RSS record is added but not sent to the institution admin. To view the added RSS, click work
in progress in the RSS main page (Figure 36).
1.2 Edit/Delete/send/View an RSS Record
All RSS records added but not send to institution admin will be displayed (Figure 38).
3. To delete a record, select the RSS record then click Delete (Figure 38).
4. To update a record, select the RSS record then click Edit (Figure 38) then change the fields to be
updated and click Submit (Figure 37).
5. To send an RSS record to Institution Admin for approval, select the RSS record need to be sent
then click Send (Figure 38).
Exercise 1.1
Exercise 1.2

99
6. To View an RSS record, Click View (Figure 38).
Figure 36: RSS main page
Figure 37: Add- Edit RSS page

1.3 Displaying RSS’ Records Status
The RSS’ records have progress stages which are:
4. Rejected by publisher: Records that are rejected by institution Admin and hence returned back
to Data Entry to edit or delete.
All RSS’ records added but not yet sent for approval will be displayed (Figure 38).
3. To display records sent to Institution admin but not yet published click “To be Published” (Figure
38).
All RSS’ records sent to Institution admin but not yet published will be displayed.
4. To display records approved by Institution Admin and published to front end, click Published
(Figure 38).
All Published RSS’ records will be displayed.
5. To display records that are rejected by institution Admin and return back to Data Entry to edit or
delete, click Rejected by Publisher (Figure 38).
All rejected RSS’ records will be displayed.
Exercise 1.3

101
The Institution Administrator receives RSS’ records from Data Entry. The following operations
are carried by the Institution Administrator on RSS Module.
2.1 Publish RSS’ records
1. Login to back end interface by typing Institution Admin username and password then click login
(Figure 5).
3. Click RSS link in the Modules main page.
The RSS main page is displayed (Figure 38).
4. The Institution Admin can click on to be published (Figure 39) to revise the record details.
5. If the record accepted by the Institution Admin, select the record name then click publish (Figure
39).
Figure 39: Institution Admin RSS main page
Exercise 2.1

2.2 Edit/Delete/Reject RSS’ records
2. To edit an RSS record, select the record then click Edit (Figure 39).
The Edit RSS information page is displayed (Figure 40).
3. Edit the RSS’ data then clicks Submit after editing the record.
Figure 40: RSS Edit main page
2.3 Delete RSS’ records
2. To delete an RSS record, select the record then click Delete (Figure 39).
Exercise 2.2
Exercise 2.3

103
2.4 Reject RSS’ records
2. To reject an RSS record, select the record then click Reject (Figure 39).
Note: The Institute admin can view the RSS’s record by clicking on view (Figure 39), and can
2.5 Displaying RSS’ Records Status
The Institution Admin can display RSS’ records in different stages as.
Exercise 2.4

105
Good Practices / Success
Stories Information
Management System
In this section, you will learn about how system administrators manage Good
Practices / Success Stories Modules using back end interface.

107
Good Practices Modules
The Good Practices module is an integrated part of NAIS Network. The back end system of the
Good Practices module enables system administrators to Add/Update/ Delete and View Good
Practices' data. There are two users responsible for administrating Good Practices Module.
to
1. Add Good Practices’ Records.
2. Edit/Delete Good Practices’ Records that are added but not yet sent to Institution
Administrator.
3. Display Good Practices’ Records Status.
The Institution Administrator receives Good Practices’ records from Data Entry and has
authority to:
1. Publish Good Practices’ records.
2. Edit Good Practices’ records.
3. Delete Good Practices’ records.
4. Reject Good Practices’ records.
Note: The institution admin can add any Good Practice’s record directly to front end interface.

operations are carried by the Data Entry on Good Practices Module
1.1 Adding a New Good Practices
3. Click Good Practices link in the Modules main page.
The Good Practices main page is displayed (Figure 41).
4. Click Add New link in the Good Practices main page (Figure 41).
The Add-Edit Good Practices main page is displayed (Figure 42).
5. Type the Good Practices’ information in the displayed form then click Submit then Exit
(Figure 42).
The Good Practices record is added but not sent to the institution admin. To view the added
Good Practices, click work in progress in the Good Practices main page (Figure 41).
1.2 Edit/Delete/send/View an Good Practices Record
All Good Practices records added but not send to institution admin will be displayed (Figure 43).
3. To delete a record, select the Good Practices record then click Delete (Figure 43).
4. To update a record, select the Good Practices record then click Edit (Figure 43) then
change the fields to be updated and click Submit (Figure 42).
Exercise 1.1
Exercise 1.2

109
5. To send a Good Practices record to Institution Admin for approval, select the Good
Practices record need to be sent then click Send (Figure 43).
6. To View a Good Practices record, Click View (Figure 43).
Figure 41: Good Practices main page
Figure 42: Add- Edit Good Practices page

1.3 Displaying Good Practices’ Records Status
The Good Practices’ records have progress stages which are:
All Good Practices’ records added but not yet sent for approval will be displayed (Figure 43).
All Good Practices’ records sent to Institution admin but not yet published will be displayed.
Exercise 1.3

111
All Published Good Practices’ records will be displayed.
All rejected Good Practices’ records will be displayed.
The Institution Administrator receives Good Practices’ records from Data Entry. The following
operations are carried by the Institution Administrator on Good Practices Module.
2.1 Publish Good Practices’ records
3. Click Good Practices link in the Modules main page.
The Good Practices main page is displayed (Figure 43).
details.
Exercise 2.1

Figure 44: Institution Admin Good Practices main page
2.2 Edit/Delete/Reject Good Practices’ records
2. To edit a Good Practices record, select the record then click Edit (Figure 44).
The Edit Good Practices information page is displayed (Figure 45).
3. Edit the Good Practices’ data then clicks Submit after editing the record.
Figure 45: Good Practices Edit main page
Exercise 2.2

113
2.3 Delete Good Practices’ records
2. To delete a Good Practices record, select the record then click Delete (Figure 44).
2.4 Reject Good Practices’ records
2. To reject a Good Practices record, select the record then click Reject (Figure 44).
Note: The Institute admin can view the Good Practice’s record by clicking on view (Figure 44),
and can add new record to be published directly by clicking on Add New (Figure 44).
2.5 Displaying Good Practices’ Records Status
The Institution Admin can display Good Practices’ records in different stages as.
Exercise 2.3
Exercise 2.4

115
Country Reports
Information Management
System
In this section, you will learn about how system administrators manage Country
Reports Module using back end interface.

117
Country Reports Module
The Country Reports module is an integrated part of NAIS Network. The back end system of the
Country Reports module enables system administrators to Add/Update/ Delete and View
Country Reports' data. There are two users responsible for administrating Country Reports
Module.
to
1. Add Country Reports’ Records.
2. Edit/Delete Country Reports’ Records that are added but not yet sent to Institution
Administrator.
3. Display Country Reports’ Records Status.
The Institution Administrator receives Country Reports’ records from Data Entry and has
authority to:
1. Publish Country Reports’ records.
2. Edit Country Reports’ records.
3. Delete Country Reports’ records.
4. Reject Country Reports’ records.
Note: The institution admin can add any Country Report’s record directly to front end interface.

operations are carried by the Data Entry on Country Reports Module
1.1 Adding a New Country Reports
1. Login to back end interface by typing Data Entry username and password which was assigned
to him by Institution Admin then click login (Figure 5).
3. Click Country Reports link in the Modules main page.
The Country Reports main page is displayed (Figure 46).
4. Click Add New link in the Country Reports main page (Figure 46).
The Add-Edit Country Reports main page is displayed (Figure 47).
5. Type the Country Reports’ information in the displayed form then click Submit then Exit (Figure
47).
The Country Reports record is added but not sent to the institution admin. To view the added
Country Reports, click work in progress in the Country Reports main page (Figure 46).
1.2 Edit/Delete/send/View an Country Reports Record
All Country Reports records added but not send to institution admin will be displayed (Figure 48).
3. To delete a record, select the Country Reports record then click Delete (Figure 48).
4. To update a record, select the Country Reports record then click Edit (Figure 48) then change the
5. To send a Country Reports record to Institution Admin for approval, select the Country Reports
record need to be sent then click Send (Figure 48).
Exercise 1.1
Exercise 1.2

119
6. To View a Country Reports record, Click View (Figure 48).
Figure 46: Country Reports main page
Figure 47: Add- Edit Country Reports page

1.3 Displaying Country Reports’ Records Status
The Country Reports’ records have progress stages which are:
All Country Reports’ records added but not yet sent for approval will be displayed (Figure 48).
3. To display records sent to Institution admin but not yet published click “To be published” (Figure
48).
All Country Reports’ records sent to Institution admin but not yet published will be displayed.
4. To display records approved by Institution Admin and published to front end, click Published
(Figure 48).
Exercise 1.3

121
All Published Country Reports’ records will be displayed.
5. To display records that are rejected by institution Admin and return back to Data Entry to edit or
delete, click Rejected by Publisher (Figure 48).
All rejected Country Reports’ records will be displayed.
The Institution Administrator receives Country Reports’ records from Data Entry. The following
operations are carried by the Institution Administrator on Country Reports Module.
2.1 Publish Country Reports’ records
1. Login to back end interface by typing Institution Admin username and password then click login
(Figure 5).
3. Click Country Reports link in the Modules main page.
The Country Reports main page is displayed (Figure 48).
4. The Institution Admin can click on to be published (Figure 49) to revise the record details.
5. If the record accepted by the Institution Admin, select the record name then click publish (Figure
49).
Figure 49: Institution Admin Country Reports main page
Exercise 2.1

2.2 Edit/Delete/Reject Country Reports’ records
2. To edit a Country Reports record, select the record then click Edit (Figure 49).
The Edit Country Reports information page is displayed (Figure 50).
3. Edit the Country Reports’ data then clicks Submit after editing the record.
Figure 50: Country Reports Edit main page
2.3 Delete Country Reports’ records
2. To delete a Country Reports record, select the record then click Delete (Figure 49).
Exercise 2.2
Exercise 2.3

123
2.4 Reject Country Reports’ records
2. To reject a Country Reports record, select the record then click Reject (Figure 49).
Note: The Institute admin can view the Country Report’s record by clicking on view (Figure 49),
and can add new record to be published directly by clicking on Add New (Figure 49).
2.5 Displaying Country Reports’ Records Status
The Institution Admin can display Country Reports’ records in different stages as.
Exercise 2.4

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