Salt Iodization Proposal

1. fffffffffff
CONSULTANCY
FOR Q/A & Q/CSLAT IODIZATION
Technical & Financial
Proposal
To
NATIONAL INVESTMENT TRUST
Date: 22 DECEMBER, 2013
ND
Submitted by:
For
CONSULTANCY
SERVICES
TO
SUPPORT THE SALT INDUSTRY FOR
THE ADOPTATION OF IMPROVED
Q/A & Q/C PRACTICES FOR SALT
IODIZATION IN PAKISTAN
Unicorn Solutions (Pvt) Limited.
Suite #6, First Floor, Soan Heights, Soan
Garden, Islamabad Express Highway
Islamabad– Pakistan.
Tel: 9251-2540609
Fax: 9251-8150059
e-mail: info@unicornpakistan.com

2. Proposal To GAIN for Consultancy
Services for Q/A & Q/C – Salt Iodization.
IMPORTANT
Please read this
THIS PROPOSAL MUST BE TREATED AS CONFIDENTIAL AND MUST NOT BE
DISCLOSED TO ANY THIRD PARTIES OTHER THAN THE CLIENT’S LEGAL ADVISORS
AND AUDITORS FOR THE PURPOSE OF CONSIDERING THIS PROPOSAL.
THIS PROPOSAL MUST NOT BE COPIED, PLAGIARISED, LENT, RE-SOLD, HIRED
OUT, MODIFIED OR OTHERWISE CIRCULATED IN ANY FORM WITHOUT
UNICORN’S PRIOR WRITTEN CONSENT.
THIS PROPOSAL IS SUBMITTED BY UNICORN SUBJECT TO APPROVALS FROM
UNICORN PROPOSAL & PRICING FUNCTIONS. NEITHER UNICORN NOR GAIN
HAS ANY OBLIGATIONS OR LIABILITY TO THE OTHER UNLESS OUR
AUTHORIZED
REPRESENTATIVES
ENTER
INTO
DEFINITIVE WRITTEN
AGREEMENT.
TERMS INCLUDED IN THIS PROPOSAL ARE NOT BINDING UNLESS THEY ARE
INCLUDED IN SUCH A WRITTEN AGREEMENT.
© Copyright UNICORN SOLUTIONS (PVT) LIMITED 2013

3. Proposal To GAIN for Consultancy
Services for Q/A & Q/C – Salt Iodization.
Contents
1. Executive Summary ............................................................. 4
2. Background ......................................................................... 4
3. Introduction ........................................................................ 4
4. Summary of the Proposed Solution ........................................ 5
5. Design Methodology ............................................................. 5
6. Design Criteria .................................................................... 5
7. Project Management ............................................................ 5
8. Implementation ................................................................... 6
9. Site Survey ......................................................................... 6
10. Project Preparation ............................................................ 6
11. Scope of Services .............................................................. 6
Stage 1 – Needs analysis ................................................................ 6
Stage 2 – Implementation – Deployment of required resources ..................... 7
Stage 3 –Documentation & Trainings ................................................... 7
12. Execution Criteria .............................................................. 7
12.1 Issue Management ....................................................... 7
12.2 Time and Cost Management ............................................. 8
12.3 Resource Management ..................................................... 9
12.4 Quality Management ....................................................... 10
12.5 Project Closing ............................................................... 11
13. Final Sign Off ................................................................... 11
14. Human Resource to be deployed ......................................... 12
15. Professional Experiences - Consultant In-Charge .................. 13
16. COMMERCIAL PROPOSAL ................................................... 19
16.1
Executive Summary ..................................................... 19
16.2
Pricing Structure.......................................................... 19
16.3
Commercial Offer ........................................................ 19
16.4 Delivery & Commercial Terms & Conditions ..................... 20
16.5 Point of Contact ........................................................... 20

4. Proposal To GAIN for Consultancy
Services for Q/A & Q/C – Salt Iodization.
1.
Executive Summary
A brief and focus description of the overall proposal, highlighting the theme, the
company, the project team, their strengths, track record, the solution, deliverables, key
advantages and features that distinguished from competitors.
Unicorn has great pleasure in submitting a proposal to GAIN in response to the invitation
for Consultancy Support the Salt Industry for the adoption of Improved Quality assurance
and Quality Control Practices for a Salt Iodization in Pakistan.
Unicorn will provide a multi-disciplinary team with expertise in each of the areas critical to
the successful execution, implementation and monitoring of the project of this nature.
We have skill in areas of Project Management, execution, monitoring, evaluation and
customization of projects on the basis of customer’s specific needs with the help of highly
competent industry professionals, project managers, engineers and consultants.
We have clear understanding of the requirement set out by GAIN in Call for Proposal and
our own ability to provide effective Project Management to offer a complete solution which
will meet the GAIN’s requirements.
The proposed solution by Unicorn uses a combination of tried and tested sub-systems for
management of your upcoming project.
Unicorn is therefore confident that the proposed approach will provide a reliable and
efficient Project management, which will significant improve the internal Quality Assurance
and Quality Control in production level by adopting a good practices, on a time-scale and to
within a budget that can be agreed and achieved.
2.
Background
GAIN wishes to engage the Management Consultant in Pakistan to provide the support the
salt industry for Q/A & Q/C implementation, as described in this document hereto. The
Unicorn offers in relation to such services and has considerable skill, knowledge and
experience in this field.
3.
Introduction
This document provides a comprehensive Project Management, designing, implementation
and monitoring solution for improve the internal quality control and quality assurance at
the production level adopting good practices required for the iodization of salt in Pakistan.
The proposal complies with the technical requirements; international standards as well as
standards are implemented in the region.

5. Proposal To GAIN for Consultancy
Services for Q/A & Q/C – Salt Iodization.
4.
Summary of the Proposed Solution
Summary of the Proposed Solution gives an overview of the planning and the options
offered by Unicorn. Proposed solution has been divided into two parts: Planning &
Management and deployment & implementation. Project Management provides complete
details of methodology to be adopted by Unicorn in order to ensure successful and timely
execution of this project. This section of this document is supported by Unicorn’s standard
procedures developed to carry out projects of this scale.
The proposed solution for entire Project requirement puts forth a number of options using
different types of Management and planning methods. Type of methods for the proposed
project depends on its geographical situation and the available resources.
5.
Design Methodology
The methodology starts with identification of specific application requirements with respect
to the particular technology components and future needs as well as objective of project in
view. Although human resource is very important in quality assurance but the equipment
always play a vital role in achievement of quality control. The design then evaluates all the
viable options available in local & international market with a focus on the strengths and
weaknesses of each with reference of client's requirements. The final step in the design is
to propose an optimum solution for the technology component at hand.
The proposed solution approach followed in the following sections and throughout the
proposal is quite straightforward. Each component of the project has been considered
separately in a logical sequential process.
6.
Design Criteria
The proposed system design primarily focuses on employing a logical approach, which
results in optimum utilization of resources and selection of the most reliable quality
management system & equipment with comparison of price and quality. The first step in
employing this approach is determining the requirement of Project and the second step is
to choose the methodology for each segment of the Project.
7.
Project Management
In the GAIN Project, Unicorn’s team would perform the following major tasks:
1. Overview of the existing Manual for Salt Industry and Food Authorities developed by
IICIDD GN
2. Overview the existing manufacturing practices adopted by selected Salt Producers.
3. Overview the Q/A & Q/C procedures adopted by PSQCA for salt Iodization.
4. Assessment of all overviews and find obstacles for implementation.
5. GAP assessment between Authorities and salt producers with respect of regulations.
6. Assessment the capacity of salt producers with respect to adoption of Q/A & Q/C
procedures.
7. Assessment the capacity of process equipments using by Salt producers with respect to
the guidelines internationally recognized for salt iodization.
8. Assessment the capacity of testing equipments using by salt producers and authorities
and testing procedures and frequency.
9. Capacity building Human resource of salt Producers and Implementing authorities with
respect to implement the Quality Management systems for Salt Iodization.
10. Enhance capacity of process and testing equipments if needed upgrading.
11. Assist in selecting of process and testing equipments from local & foreign
manufacturers.

6. Proposal To GAIN for Consultancy
Services for Q/A & Q/C – Salt Iodization.
12. Assist in procurement / import of selected equipments.
13. Assist in drafting of customized quality manual & Development of training manual.
14. Training sessions for Salt producers staff & Authorities.
15. Follow up visits for assessment the impact of implemented procedures.
16. Refresher training sessions for salt producers staff.
The major milestones for the implementation are described in detail. Each milestone has to
be completed before proceeding to the next task. Unicorn would use this implementation
procedure in order to ensure reliability and quality performance.
8.
Implementation
The major milestones for Planning & Implementation are discussed in the following
sections.
9.
Site Survey
The first step is to conduct the surveys of selected salt producers facilities and authorities
in all provinces leaded by Provincial representative of Unicorn. The purpose of a site survey
is to obtain as much information as possible about the physical activities. The Unicorn team
would generate a site survey report.
10.
Project Preparation
After GAIN has given its approval for the recommendations made in the site survey report,
Project preparation work would commence. The task for preparing includes availability of
resources and viability of planned services as well as compatibility of existing practices. The
Field team from Unicorn would carry all of these tasks. GAIN would have to arrange for any
resources that may be required for Project preparation.
The Project preparation tasks would be carried out according to a mutually agreed upon
schedule.
11.
Scope of Services
The following services will be provided by Unicorn in accordance with the specification
and approval by GAIN.
Stage 1 – Needs analysis
•
Meet with senior managers of salt producers to discuss the requirements for
adopting the quality procedures for salt iodization which will need to be supported
both now and for future needs.
•
Meet with the senior managers of PSQCA on their provincial head quarters to
discuss the requirements for implementation of quality procedures for Salt
producers.
•
Discuss with the client team to identify the hurdles and obstacles for implanting the
quality procedures for salt iodization.
•
Assessment of Human resource capabilities and experiences of Q/A & Q/C staff of
salt producers and concerned Authorities.
•
Assessment of process and testing equipments using by salt producers and methods
for salt iodization.

7. Proposal To GAIN for Consultancy
Services for Q/A & Q/C – Salt Iodization.
•
Assessment of testing equipments using by Authorities as well as testing
methodology and frequency.
Following completion of meetings and discussions, preparation of a concept design
document, this to be agreed and signed off by the client prior to movement to
detailed Project Management.
Stage 2 – Implementation – Deployment of required resources
•
Assist senior management of salt producers & Authorities to appoint additional
manpower if determined in need analysis.
•
Assist in selecting and identifying process and testing equipments for salt iodization
for salt producers.
•
Assist in selecting the testing equipments for Authorities and guidelines for testing
methodology and frequency.
•
Assist in procurement of Process and testing equipments from local & foreign
manufacturers.
•
Assist during appointment of additional staff; provide the qualification and experience
of required manpower.
•
Assist senior management for customization of Quality management system.
Stage 3 –Documentation & Trainings
•
Assist in customization of quality manuals.
•
Development of training manuals.
•
Training sessions for Salt producer’s staff.
•
Training sessions for Authorities Staff.
•
Follow up visits after implementation
•
Refresher training sessions.
12.
Execution Criteria
The Project Manager or project management team is responsible for determining what is
appropriate for each individual implementation project.
The diagram below maps the project management disciplines to project management
processes.
12.1
Issue Management
Issues can arise any time after starting the project. The project management needs to be
proactive in managing issues rather than reactive. A solid issue management can make the
difference between project success and failure.

8. Proposal To GAIN for Consultancy
Services for Q/A & Q/C – Salt Iodization.
12.2
Time and Cost Management
The initial time and cost planning supports the proposal creation in the Diagnostic phase.
When starting the project, the project management develops the project plan, including
time, cost and resource assignments. During project execution the planning will be updated
to more accurately reflect information gathered during the Analysis and Design phase along
with any identified and changes.

9. Proposal To GAIN for Consultancy
Services for Q/A & Q/C – Salt Iodization.
12.3
Resource Management
The main types of Resources are human resources, people that do the work of the project,
and material resources, physical objects that are used and consumed as the project
progresses. In most projects, human resources are the most important type of resource to
manage. Involving human resources, also called project team members, early in the
project lifecycle enhances the strength of their commitment to the project and adds expert
knowledge during the project planning process.

10. Proposal To GAIN for Consultancy
Services for Q/A & Q/C – Salt Iodization.
12.4
Quality Management
Quality assurance is the set of systematically planned activities to provide confidence the
deliverables and services of the project will fulfill the defined requirements for quality.
Quality assurance events are scheduled early and across all project phases to detect issues
and
improve
the
project
performance
early
in
the
project
lifecycle.
The quality management discipline supports the project management team in following
similar goals as given below:
•
Customer satisfaction
•
Plan, design and build in quality instead of just focusing on inspecting the quality.
•
Prevent mistakes instead of correct mistakes as an outcome of later inspections.
•
Avoid overworking the project team and the resulting negative consequences like
increased employee attrition, unfounded errors or rework.
•
Avoid meeting project schedule objectives by rushing project work and creating less
qualified results.
Act
Plan
Check
Do

11. Proposal To GAIN for Consultancy
Services for Q/A & Q/C – Salt Iodization.
12.5
Project Closing
Project closing covers all typical activities a Project Manager needs to care about
when closing implementation.
The individual and specific project situations require the Project Manager, in
collaboration with the project team, to determine what activities and processes are
appropriate and to what extent each activity needs to be conducted.
13.
Final Sign Off
The closing of project after implementation and deliverables required specialized
skills. The Unicorn team is fully trained and experienced in implementing solutions
of the nature proposed.

12. Proposal To GAIN for Consultancy
Services for Q/A & Q/C – Salt Iodization.
14.
Human Resource to be deployed
S#
1
Title
Consultant In-Charge
2
Provincial
Representatives
3
Logistic Team
5
IT Team
Responsibilities
Direct supervision of all management
activities,
including
execution,
implementation, manpower deployment,
compliances, carry out the work
according to design, quality of
deliverables, testing procedures, ensure
the timely completion of each segments
as well as complete life cycle of project
and directly reporting to Consultant /
Representative of GAIN
Responsible
for
meetings,
data
collection, and supervision of activities
as outlined, removes any discrepancy if
occur and directly reporting to
consultant In-Charge.
Consisting of three members in each
team having suitable experience,
responsible for appointments and
meeting schedules, logistic support,
provide security for peace affected areas,
frequent field visits, reporting to their
respective Provincial representatives.
Consisting of two qualified IT experts
along with skilled assistants to establish
IT environment including secure
website for easy access of daily activities
and current project situation available
for all stake holders and responsible for
quick response and maintain active
communication all the time, directly
reporting to Consultant In-Charge.

13. Proposal To GAIN for Consultancy
Services for Q/A & Q/C – Salt Iodization.
15.
Professional Experiences - Consultant In-Charge
During the career of more than Eighteen years, have gained in-depth knowledge of
working, terminologies and operating procedures of:
• Project Planning
• Procurement Planning / Procedures
• Project Procurement
• Supply Chain Management
• Project Execution
• Contracts & Agreements
• Commercial & Technical Proposals
• Designing of Fire Fighting Systems
• Designing of Data centre
• Designing of CCTV System
• Designing of telephone communication system
• Designing of IT & Data networking
• Solar Lighting System
•
June 2013 to date
Medicins Sans Frontierers Holland (MSF)
Designing and implementation of Complete electrical
infrastructure and internal wiring at Chaman DHQ
Hospital, Baluchistan
•
June 2013
Reon Energy Solution
Design of Steel structure and civil foundation.
Installation of steel structure and civil foundation for 36 x 2000 W
Solar Panel at Telenor BTS, Chakwal, under the contract of Reon
Energy Solution, a division of Dawood Lawrencepur Limited.
•
Apr 13 to May13
Tawairqi Steel Mills Limited
Design and Build of FM200 Fire Suppression System in Data Center
situated at FTC Building Karachi.
•
Mar 13 to April 13
Medicins Sans Frontierers Holland (MSF)
Design and Build of Fire Alarm System & Electrical Setup in Ware
Houses at Islamabad.
•
Sep 12 to April 13
Saeed Village Restaurant. Rawalpindi
Design and build Contract for following services:
•
Complete Electrical System along with Electrical Infrastructure
Services including Diesel Generator, Transformer and
Lightening protection.
•
Sound reinforcement and Back ground Music System.
•
CCTV System
•
Water supply, Gas distribution and sewerage system.
•
IT & Telecom Network.
•
Sep 11 to Feb 12
Medicins Sans Frontierers Belgium (MSF)
Design and Build of Fire Alarm System & Electrical Setup in Temergara
- KPK province, Pakistan.

14. Proposal To GAIN for Consultancy
Services for Q/A & Q/C – Salt Iodization.
•
April 09 to Sep 12
Defence Housing Authority, Islamabad
Worked with DHA Islamabad in the capacity of Project
Management Consultant (PMC) for their project
Jacaranda Family Club situated in Islamabad.
•
June 08 to – Jan 10
PAKISTAN DEFENCE HOUSING AUTHORITY
KARACHI:
Consultancy Services for Automatic Fire Suppression
System for DHA Record Room
•
July 09 to – Nov 10
MEEZAN BANK LIMITED :
Designing & Construction of Data Centre at Clifton
Karachi.
•
July 08 to – Aug 10
AVTECH SOFTWARE INC, USA:
Strategic Business Partner in Pakistan
•
Oct 08 to – May 10
UPSITE TECNOLOGIES INC, USA :
Reseller in Pakistan
•
Feb 09 to March 09
ICI PAKISTAN LIMITED:
Design and Installation of emperature Monitoring system
for Cold Storages
•
Mar 08 to Dec 08
Cyber Internet Services (Pvt) Ltd.
(Cybernet) Karachi,
Consultancy and deployment for TurnKey Projects
(one window operation for RF POP nfrastructure and
Data Center) in Karachi, Lahore & Rawalpindi.
•
Sep 07 to DEC 07
CANTONMENT BOARD CLIFTON-KARACHI:
Consultancy and deployment of Security systems
•
April 06 to Jun 06
CANTONMENT BOARD FAISAL - KARACHI:
Consultancy and deployment of Security systems
•
May 06 to Dec 06
PAF HOUSING SCHEME, MALIR CANTT. KARACHI:
Complete project management for Constructions of
7 x SDH banglows
•
June 06 to Jul 06
HABIB BANK LIMITED - KARACHI:
Design & establishment OF CCTV REMOTE MONITORING
SYSTEM
•
Aug 05 to Jul 07
MCB BANK LIMITED - KARACHI:
Design and deployment of CCTV employee monitoring
system for Quality Assurance.

15. Proposal To GAIN for Consultancy
Services for Q/A & Q/C – Salt Iodization.
•
Oct 05 to Sep 06
MCB BANK LIMITED - KARACHI:
Design and deployment of CCTV SURVEILLENCE
SYSTEM FOR ATM.
•
Dec 04 to Jan 05
MILLENIUM MEGA MALL PROJECT - KARACHI:
INSTALLATION OF FIRE FIGHTING EQUIPMENTS.
•
April 04 to Aug 04
ABBOTT LABORATORIES PAKISTAN LTD KARACHI:
Design and Build - FIRE FIGHTING SYSTEM
•
Sep 04 to Oct 04
ABBOTT LABORATORIES PAKISTAN LTD KARACHI:
Consultancy and implementation for SHIFTING OF
CREAM MANUFACTURING UNIT
•
May 04 to Nov 06
ABBOTT LABORATORIES PAKISTAN LTD KARACHI:
SERVED AS IN HOUSE MAINTANANCE
CONTRACTOR
•
Aug 03 to Feb 04
TMA – MALIR TOWN - KARACHI:
Design and Top supervision for CONSTRUCTION OF
MOURNAMENT AT CAA LAND
•
Jan 03 to Apr 04
TMA – MALIR TOWN - KARACHI:
CONSTRUCTION OF ROADS-INSTALLATION
OF STREET LIGHTS
•
Aug 02 to Nov 04
ZTE PAKISTAN (PVT) LIMITED - KARACHI:
ROOM MODIFICATION WORK AT PTCL
EXCHANGES, Sindh & Balouchistan.
•
Mar 01 to May 01
CHASHMA HYDEL POWER PROJECT:
SUPPLIES OF PNEUMATIC TOOLS FOR FUJI
ELECTRIC- JAPAN
•
Dec 2000 to Jan 01
PROCTER & GAMBLE – HUB - BALOUCHISTAN:
INSTALLATION OF SECURITY SEARCH LIGHTS

16. Proposal To GAIN for Consultancy
Services for Q/A & Q/C – Salt Iodization.
•
Aug 95 to Nov 2000
KESC BIN QASIM THERMAL POWER STATION
UNIT - 6:
Worked with Marubeni Corporation, Japan, Hitachi Babcock, Germany, Black & Veatch International, USA
The following jobs were done:
•
•
•
Installation of Cable Trays, Lighting
System, Fire Alarm System, Public
Address
systemMARUBENI
CORPORATION
Installation
of
Lightening
arrangement for Chimney – HITACHI
BABCOCK
Design, supply and Installation of
Emergency light fixture, Installation
of lighting – BLACK & VEATCH
INTERNATIONAL.

17. Proposal To GAIN for Consultancy
Services for Q/A & Q/C – Salt Iodization.
PROJECT PLAN & TIME LINES

18. PROJECT SCHEDULE & TIME LINES FOR GAIN SALT IODIZATION PROJECT.
Project Plan - Jan'2014 - April'2014
WEEK
PROJECT MILESTONES
1
2
3
4
1
Jan-14
2
3
Feb-14
4
1
2
3
4
Project Plan - May '2014 - August '2014
1
2
Mar-14
3
Apr-14
4
1
2
3
4
1
May-14
2
3
Jun-14
4
1
2
3
4
1
Jul-14
Communication procedures
STAGE - 1
Final Design & Review
Technology Selected
Meeting with Authorities
Data Analysis
GAP assessement
Need Analysis Report
Need Analysis Discussion
Final Design for implementation
Appointment HR
Selection of Equipments
Procurement of Equipments
STAGE - 2
Review of Project
Installation of Equipments
Developed testing procedure
Callibration of Equipments
Customization QMS
Kick off Production
Testing of Production
Overview of Project
Check Point - Achievements
user Training
Customization of manuals
Development Training manual
STAGE - 3
Training of new HR
Training of Tech. Staff
Training of Authorities
Surprise Visits of factories
Surprise Visits with Authorities
Refresher Trainings - Producers
Refresher Trainings - Authorities
Finalizing & Submissions
LEGEND
COMPLETED
PLANNNED
PROGRESS
3
Aug-14
Overview of GAIN Project
Visit of Salt Factories
Project Plan - September '2014 - December '2014
2
DELAY
4
1
2
3
Sep-14
4
1
2
3
Oct-14
4
1
2
3
Nov-14
4
1
2
3
Dec-14
4

19. Proposal To GAIN for Consultancy
Services for Q/A & Q/C – Salt Iodization.
16.
COMMERCIAL PROPOSAL
16.1
Executive Summary
This document provides the pricing details for the proposed services for GAIN.
Please note that after analysis, you would find Unicorn recommended proposal –
low cost – reliable – efficient – easy to implement – modular – scalable as
compared to all other proposals.
16.2
Pricing Structure
There are distinct price components in proposal. These components have been
categorized in terms of Man-hour expertise, sumittals, Deliverables,
Documentation, IT services etc.
In Consultancy pricing, main components are;
•
Monthly service charges for Consultants and other best suitable expertise.
•
Monthly service charges for field staff
•
Design, Documents printing charges.
•
IT services cahrges.
Our understanding regarding commercial aspects of this nature of project that commercial
offer should be a fixed price contract on Lump sum basis, due to having lot of variables and
cannot identify the cost of each segment separately. Therefore we are offering on Lump
sum Prices for complete life Cycle of Project started from Jan-2014 to December 2014.
16.3
Commercial Offer
Following charges would apply for the services stipulated in Technical proposal.
Description
Service charges for Project management consultancy
services as described in attached Technical proposal for
the complete life cycle of the Q/A & Q/C practices for Salt
Iodization in Pakistan.
US$ One Hundred Seventy Thousand Only.
Total
US$
170,000.00

20. Proposal To GAIN for Consultancy
Services for Q/A & Q/C – Salt Iodization.
16.4
Delivery
& Commercial Terms & Conditions
PAYMENTS:
•
•
•
16.5
20% Advance of Total Contract Value.
5% of Total Contract Value will be paid on every calendar month for twelve
subsequent months.
Remaining payments after successful completion of Project.
Point of Contact
Organization :
Unicorn Solutions (Pvt) Limited
Name
Muhammad Sohail Azeem
:
Designation :
Director
Cell #
:
0300 211 8510
E-mail
:
Sohail@unicornpakistan.com
Skype
:
unicorn. International