10. Accounting Accounts Receivable – Daily – Web Site – Coupons Accounts Payable – Weekly – CAM will pay recurring payable others with Board Approval
11. Accounting Accounts Receivable – Daily – Web Site – Coupons Accounts Payable – Weekly – CAM will pay recurring payable others with Board Approval Collections – Bi-Monthly – Late Notices –Monthly Financials have Receivable Report, Intent to Lien & Liens
12. Accounting Accounts Receivable – Daily – Web Site – Coupons Accounts Payable – Weekly – CAM will pay recurring payable others with Board Approval Collections – Bi-Monthly – Late Notices –Monthly Financials have Receivable Report, Intent to Lien & Liens Monthly Financials – Summary and Manager’s Report
13. Accounting Accounts Receivable – Daily – Web Site – Coupons Accounts Payable – Weekly – CAM will pay recurring payable others with Board Approval Collections – Bi-Monthly – Late Notices –Monthly Financials have Receivable Report, Intent to Lien & Liens Monthly Financials – Summary and Manager’s Report Maintain Association’s Bank Accounts – Monthly Reconciliation
14. Accounting Accounts Receivable – Daily – Web Site – Coupons Accounts Payable – Weekly – CAM will pay recurring payable others with Board Approval Collections – Bi-Monthly – Late Notices –Monthly Financials have Receivable Report, Intent to Lien & Liens Monthly Financials – Summary and Manager’s Report Maintain Association’s Bank Accounts – Monthly Reconciliation Require Vendor Insurance updates
15. Accounting Record Keeping – Ongoing Association Insurance, Yearly Tracking of Expiration Vendor Insurance – Yearly Tracking of Expiration Condo – Owner – Yearly Request for Proof of Insurance Minute Book Completive Bids Collections – Ongoing Intent to Lien Liens Foreclosures - Attorney documents
16. Accounting Closings - Sales – Refinance We prepare the Estoppel letter when requested from Closing Agent, notarized statement of total amount due Collection of assessments, special assessments, late fees, and transfer fees at Closings Screening new owners if required by association documents, at the cost of the services Credit investigations Criminal history
17. DEPOSIT CHECKS DDA Lockbox Workflow CHECKS Create Photocopies Mail Received in Lockbox Mail Room, Manually Sorted into Bins, Opened Extraction, Lbx Specific Procedures, Add $ of Checks, Checks Prepare all client deposit tickets, Deliver to Proof for Encoding Package Assembly and Mailout Create Deposit Ticket, Balance Tapes, Add Copies, Lbx Specific Reassociation Deferred Data Entry (Optional) Checks Encoded Data Transmission or Fax Output (Optional) Items Processing
18. Administration Roster of current owners Official Records Files- Homeowners, Board and Employees Minute Book Insurance Policies Contracts/Bids Financial Records Governing Documents Vendor Files Notice of Commencements for project over $2,500.00
19. Community Management Community Association Management Site visits Oversee all personnel if contracted Attend Board and Members Meetings Assist Directors in enforcement of the Governing Documents Written Violations Produce and Distribute General Announcements, Notices, Agendas and Reports Prepare Annual Reports required by the State of Florida
20. Personnel & Payroll Bi-weekly Payroll State and Federal Unemployment Taxes F.I.C.A. Worker’s Compensation Insurance on full time employees Health Insurance for full time employees Standard Employee Manual Sick Pay for full time employees
21. Maintenance Supervise recurring maintenance vendors that work on the common elements Grounds Maintenance, Pest Control, Pool Service, Elevator Maintenance, etc. Ensure proper liability and worker’s comp insurance and licensing Obtain competitive bids Owner’s Request for Maintenance Issues Prepare and issue work order Schedule the repair work Review the work with the Board and Member Pay the invoice
22. Payment of Expenses From the Association Funds Management will pay all the association’s expenses such as taxes, building and grounds recurring maintenance, insurance, inspection fees, loans, utilities, licensing and other governmental charges, etc. Checks will be available every Monday and special arrangements will be made for Holidays
23. Web Site www.floridastandard.com Available 24-hours a day Members may make payments via secure on-line access Websites include public information and resident-only sections Members view meeting notices, minutes, financials and documents of the Association Members can e-mail questions & maintenance requests
24. Web Site Members’ e-mail maintenance request and we can track the work and follow up with the Member ASSOCIATION Members convenient payment options at their finger tips Payment options Credit Cards, e-check, ACH Auto-Pay, Billpay Efficient Meeting Notices and Community Bulletin Board We can send reminder notices also Post Meeting Minutes & Reports Post other information as directed by Board Board of Directors can easily do surveys and it is easy for the Members respond
25. Web Site Post Association’s Newsletter, if contracted Post Maintenance Alerts Utility Repairs that will affect the Community Police and Security Alerts Information is available for members 24-hours a day
26. Florida Standard Management, LLC “Setting the Standard in Association Management “ We have invested in new technology to provide our clients with instant access to information and improve their level of communication. This new technology allows us to pass the savings along to you, our clients.
27. Summary Accounting and Management at its best Twenty years as Corporate Controller Nine years experience as License Community Association Manager “Associations that do not need full service, shouldn’t have to pay for it” We offer different levels that will allow us to customize a package that fits your association needs at an affordable price