1. SANTA SANCHEZ MOYA
6515 Seegers Trail Dr., Houston, Texas | 713-480-4550 | santa.s.moya@gmail.com
QUALIFICATIONS SUMMARY
Executive assistant and contracts administrator with over 13 years of experience with industry-leading
international organizations. Proven ability to manage multiple responsibilities, collaborating across
departments and teams to deliver consistently successful results. Energetic and hard worker that is always
willing to step in and get the job done.
PROFESSIONAL EXPERIENCE
7/2015 – 6/2016 HP Inc.
Executive Assistant to VP Finance Latin America & VP Global Practices
• Directly supported two finance VPs and assisted professional members of the senior leadership
team on a daily basis.
• Served as a primary point of contact for personal staff, solicitations and collaboration requests of the
senior leadership team.
• Acted as a liaison between senior leadership, employees and external business contacts.
Independently action upon requests and determined the appropriate course of action.
• Created business documents, reports and presentations.
• Arranged and coordinated travel logistics. Prepare detailed itineraries to ensure accuracy and
prepared/submitted visa applications when required.
• Processed expense reports for both vice presidents and others on a weekly basis.
 Attached invoices or Quotes to purchase orders or contracts in SAP. Updated vendor details as
needed.
• Processed invoices on behalf of VP for approval and other duties as assigned.
 Handled highly confidential information with uncompromising discretion.
• Scheduled, organized and managed complex calendar/appointments (constantly changing) across
multiple time zones. Audio Visual needs for meetings vetted and confirmed.
• Screened incoming calls, email and social correspondence as needed.
• Coordinated office lunches, office events, large group coffee talks and meetings as needed (face to
face and virtual).
• Supported activities related to group communications, emails, web and social media.
• Assisted VPs on approving requests (i.e. travel, Purchase Orders).
• Served as backup for other executive admins within the Organization.
• Interacted with other Senior Executives and assistants as needed.
• Highly involved in supporting processes that require technology understanding (system tools).
• Utilize corporate P-card for purchasing of all supplies to support the division, reconcile statements
appropriately.
• Maintained global organizational charts.
• Notarized legal documents as requested.
• On-boarded new employees
4/2012 – 3/2015 Nexen Petroleum US
Executive Assistant to VP Senior Counsel
 Assisted in the preparation and filing of Form 3s and 4s with the Securities and Exchange
Commission (“SEC”) as well as other SEC filings.
 Maintained filing and electronic records in relation to assigned legal entities.
 Assisted with any company secretarial requests and provide guidance and support to subsidiary
directors on all company secretarial related matters.
 Assisted other department attorneys with operational, commercial and litigation matters, as needed.
Maintained calendars and schedules for meetings, appointments, travel and conference calls.
 Assisted in preparation of materials for presentations and meetings, including annual board
meetings.
 Audio Visual needs for meetings vetted and confirmed, also ensured all attendees accounted for.

2. SANTA SANCHEZ MOYA
6515 Seegers Trail Dr., Houston, Texas | 713-480-4550 | santa.s.moya@gmail.com
 Organized extensive travel (lodging, airline reservations and prepared travel itineraries).
 Planned offsite corporate functions for up to 400+ employees.
 Managed and confirmed private jet reservations and catering onboard.
 Performed accounting tasks to include processing payment of attorney invoices.
 Reconciled expense reports using Concur Software on a monthly basis.
 Managed incoming legal correspondence and routed to appropriate attorneys.
 Maintained department legal contracts (including template network files) in organized, systematic
manner.
 Performed accurately and within established deadlines general administrative duties including but
not limited to: data entry, photocopying and mailing.
 Provided documentation for all internal and external audit requests.
 Notarized legal documents as requested.
 Onboarding of new employees within the legal department.
 Prepared and/or finalized powers of attorney (“POA”) to ensure compliance with corporate policies
and guidelines and maintain the files of POAs.
 Assisted corporate and international offices and outside counsel with the collection of authorized
signatures on legal documents, as well as legalization of documents.
11/2003 – 11/2011 BHP Billiton Petroleum Americas
Contracts Administrator – Drilling/Exploration & New Ventures
 Scheduled pre-contracts planning functions and preparation of related bid documents
 Performed post-award contract administration as necessary.
 Assured all necessary documents involved with Agreements, Schedules, Amendments, and
Addendums are attained and accurate before processing any of these documents for final approval.
 Verified the completeness of contract documents (consistency check) and distribute them to project
team members;
 Identified contract issues requiring clarification or amendments as contracts are being entered or
updated in SAP. Routed such issues to the respective contract specialist assigned to manage the
contract within the business affairs department.
 Liaised with project team, coordinated Project Contract Review, participated in meetings, managed
and filed all correspondence having a contractual relevance exchanged during project execution with
clients, partners, subcontractors, vendors and authorities.
 Prepared reports as necessary.
 Maintained electronic database containing vendor account information.
 Responsible for properly closing each assigned contract at the appropriate time.
 Assisted with implementation, testing and training of new procurement software as required.
 Collaborated with internal and external audit entities and assists in preparation of audits as required.
 Reported any deviations from procedures or policies to the appropriate Senior Manager.
 Responsible for creating and managing file documentation for all contracts.
SKILLS
 MS Word (Advanced)
 MS Power Point (Advanced)
 MS Excel (Intermediate)
 MS Outlook (Advanced)
 MS Visio (Intermediate)
 Adobe Writer (Advanced)
 SAP (Intermediate)
 SharePoint (Intermediate)
 Documentum (Advanced)
 Fluent in English & Spanish
(Advanced)
 Concur Expense Report
Software (Advanced)
 Carlson Wagonlit Travel Booking
Software (Advanced)
 Notary Public
EDUCATION
Stephen F. Austin High School