Oracle 11i Configuration Document

Configuration Document
S@jid Ali
MBA 3
10006
Sir Sohaib Jamal
2 May 2011

Oracle 11i Configuration Document

Table Of Contents
Enterprise Resource Planning (ERP) _____________________________________________________ 4
Functional Areas _____________________________________________________________________ 4
Advantages Of ERP ___________________________________________________________________ 5
How Can ERP Improve A Company's Business Performance? _________________________________ 5
What Will ERP Fix In My Business? ______________________________________________________ 6
Integrate Financial Information_______________________________________________________________ 6
Integrate Customer Order Information ________________________________________________________ 6
Standardize And Speed Up Manufacturing Processes _____________________________________________ 6
Reduce Inventory __________________________________________________________________________ 7
Standardize HR Information _________________________________________________________________ 7

Organization Of ERP: _________________________________________________________________ 7
The Big Bang ______________________________________________________________________________ 7
Franchising Strategy ________________________________________________________________________ 7
Slam Dunk ________________________________________________________________________________ 8

ERP Vendors ________________________________________________________________________ 8
PeopleSoft _______________________________________________________________________________ 8
Oracle ___________________________________________________________________________________ 8
BAAN ____________________________________________________________________________________ 9
Baan IV modules __________________________________________________________________________________ 9
ERP Ln 6.1 modules _______________________________________________________________________________ 9

SAP _____________________________________________________________________________________ 9

Oracle E-Business Suite _______________________________________________________________ 9
Oracle Financials ___________________________________________________________________ 10
Oracle Financials Modules ____________________________________________________________ 10
Oracle General Ledger _______________________________________________________________ 10
Preparation For Oracle General Ledger _______________________________________________________ 10
Oracle Application Structure ________________________________________________________________ 16

Set Of Books _______________________________________________________________________ 17
Accounting flexfield _______________________________________________________________________ 17
Define Value Sets ________________________________________________________________________________ 17
Defining Structure _______________________________________________________________________________ 20
Defining Segments _______________________________________________________________________________ 24

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Defining Currency _________________________________________________________________________ 29
Defining Calendar _________________________________________________________________________ 29

Defining Set Of Books ________________________________________________________________ 30
Defining Responsibilities _____________________________________________________________ 30
Attaching Responsibility With Your Set Of Book ________________________________________________ 31

Defining User ______________________________________________________________________ 32
Running Reports ____________________________________________________________________ 33
Posting Journals ____________________________________________________________________ 34
Entering A Manual Journal _________________________________________________________________ 35
Entering A Recurring Journal ________________________________________________________________ 35
Entering A Reversing Journal ________________________________________________________________ 36
Entering Mass Allocation ___________________________________________________________________ 36

Defining, Submitting And Viewing Reports (FSG) __________________________________________ 38
Defining Row Set _________________________________________________________________________ 39
Defining Column Set _______________________________________________________________________ 40
Defining Report __________________________________________________________________________ 40
Submitting A Report _______________________________________________________________________ 41
Viewing Report ___________________________________________________________________________ 41

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ENTERPRISE RESOURCE PLANNING (ERP)
Enterprise Resource Planning integrates internal and external management information across an entire
organization, embracing finance/accounting, manufacturing, sales and service, etc. ERP systems automate this
activity with an integrated computer-based application. Its purpose is to facilitate the flow of information
between all business functions inside the boundaries of the organization and manage the connections to outside
stakeholders.

ERP systems can run on a variety of hardware and network configurations, typically employing a database to
store its data

ERP systems typically include the following characteristics:

 An integrated system that operates in (next to) real time, without relying on periodic updates.
 A common database, which supports all applications.
 A consistent look and feel throughout each module.
 Installation of the system without elaborate application/data integration by the Information Technology
(IT) department.

Enterprise resource planning software, or ERP, doesn't live up to its acronym. Forget about planning—it doesn't
do much of that—and forget about resource, a throwaway term. But remember the enterprise part. This is ERP's
true ambition. It attempts to integrate all departments and functions across a company onto a single computer
system that can serve all those different departments' particular needs.

Take a customer order, for example. Typically, when a customer places an order, that order begins a mostly
paper-based journey from in-basket to in-basket around the company, often being keyed and rekeyed into
different departments' computer systems along the way. All that lounging around in in-baskets causes delays
and lost orders, and all the keying into different computer systems invites errors. Meanwhile, no one in the
company truly knows what the status of the order is at any given point because there is no way for the finance
department, for example, to get into the warehouse's computer system to see whether the item has been
shipped. "You'll have to call the warehouse" is the familiar refrain heard by frustrated customers.

FUNCTIONAL AREAS
1. Finance/Accounting
General ledger, payables, receivables, budgeting, consolidation
2. Human Resources
Payroll, benefits, 401K, recruiting, diversity management
3. Manufacturing
Engineering, bill of materials, work orders, scheduling, capacity, workflow management, quality control, cost
management, manufacturing process, manufacturing projects, manufacturing flow, activity based costing,
Product lifecycle management
4. Supply Chain Management
Order to cash, inventory, order entry, purchasing, product configurator, supply chain planning, supplier
scheduling, inspection of goods, claim processing, commissions

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5. Financials
General ledger, cash management, accounts payable, accounts receivable, fixed assets
6. Project Management
Costing, billing, time and expense, performance units, activity management
7. Human Resources
Payroll, training, time and attendance, roistering, benefits, 401K
8. Customer Relationship Management
Sales and marketing, commissions, service, customer contact, call center support
9. Data Services
Various "self-service" interfaces for customers, suppliers and/or employees

ADVANTAGES OF ERP
The fundamental benefit of ERP is that by integrating the myriad processes by which businesses operate, it saves
time and expense. Decisions can be quicker and with fewer errors. Data is visible across the organization. Tasks
that benefit from this integration include:

 Sales forecasting, which allows inventory optimization
 Order tracking, from acceptance through fulfillment
 Revenue tracking, from invoice through cash receipt
 Matching purchase orders (what was ordered), inventory receipts (what arrived), and costing (what the
vendor invoiced)

ERP systems centralize data. Benefits of this include:

 No synchronizing changes between multiple systems - consolidation of finance, marketing and sales,
human resource, and manufacturing applications
 Enables standard product naming/coding.
 Provides comprehensive view of the enterprise (no "islands of information"). Makes real–time
information available to management anywhere, anytime to make proper decisions.
 Protects sensitive data by consolidating multiple security systems into a single structure.

HOW CAN ERP IMPROVE A COMPANY'S BUSINESS PERFORMANCE?
ERP's best hope for demonstrating value is as a sort of battering ram for improving the way your company takes
a customer order and processes it into an invoice and revenue—otherwise known as the order fulfillment
process. That is why ERP is often referred to as back-office software. It doesn't handle the up-front selling
process (although most ERP vendors have recently developed CRM software to do this); rather, ERP takes a
customer order and provides a software road map for automating the different steps along the path to fulfilling
it. When a customer service representative enters a customer order into an ERP system, he has all the
information necessary to complete the order (the customer's credit rating and order history from the finance
module, the company's inventory levels from the warehouse module and the shipping dock's trucking schedule
from the logistics module, for example).

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People in these different departments all see the same information and can update it. When one department
finishes with the order it is automatically routed via the ERP system to the next department. To find out where
the order is at any point, you need only log in to the ERP system and track it down. With luck, the order process
moves like a bolt of lightning through the organization, and customers get their orders faster and with fewer
errors than before. ERP can apply that same magic to the other major business processes, such as employee
benefits or financial reporting.

That, at least, is the dream of ERP. The reality is much harsher. Let's go back to those inboxes for a minute. That
process may not have been efficient, but it was simple. Finance did its job, the warehouse did its job, and if
anything went wrong outside of the department's walls, it was somebody else's problem. Not anymore. With
ERP, the customer service representatives are no longer just typists entering someone's name into a computer
and hitting the return key. The ERP screen makes them businesspeople. It flickers with the customer's credit
rating from the finance department and the product inventory levels from the warehouse. Will the customer pay
on time? Will we be able to ship the order on time? These are decisions that customer service representatives
have never had to make before, and the answers affect the customer and every other department in the
company. But it's not just the customer service representatives who have to wake up. People in the warehouse
who used to keep inventory in their heads or on scraps of paper now need to put that information online. If they
don't, customer service reps will see low inventory levels on their screens and tell customers that their
requested item is not in stock. Accountability, responsibility and communication have never been tested like this
before.

People don't like to change, and ERP asks them to change how they do their jobs. That is why the value of ERP is
so hard to pin down. The software is less important than the changes companies make in the ways they do
business. If you use ERP to improve the ways your people take orders, manufacture goods, ship them and bill for
them, you will see value from the software. If you simply install the software without changing the ways people
do their jobs, you may not see any value at all—indeed, the new software could slow you down by simply
replacing the old software that everyone knew with new software that no one does.

WHAT WILL ERP FIX IN MY BUSINESS?
There are five major reasons why companies undertake ERP.

Integrate Financial Information—As the CEO tries to understand the company's overall
performance, he may find many different versions of the truth. Finance has its own set of revenue numbers,
sales has another version, and the different business units may each have their own version of how much they
contributed to revenues. ERP creates a single version of the truth that cannot be questioned because everyone is
using the same system.

Integrate Customer Order Information—ERP systems can become the place where the
customer order lives from the time a customer service representative receives it until the loading dock ships the
merchandise and finance sends an invoice. By having this information in one software system, rather than
scattered among many different systems that can't communicate with one another, companies can keep track of
orders more easily, and coordinate manufacturing, inventory and shipping among many different locations at
the same time.

Standardize And Speed Up Manufacturing Processes—Manufacturing companies—
especially those with an appetite for mergers and acquisitions—often find that multiple business units across the

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company make the same widget using different methods and computer systems. ERP systems come with
standard methods for automating some of the steps of a manufacturing process. Standardizing those processes
and using a single, integrated computer system can save time, increase productivity and reduce head count.

Reduce Inventory—ERP helps the manufacturing process flow more smoothly, and it improves visibility
of the order fulfillment process inside the company. That can lead to reduced inventories of the stuff used to
make products (work-in-progress inventory), and it can help users better plan deliveries to customers, reducing
the finished good inventory at the warehouses and shipping docks. To really improve the flow of your supply
chain, you need supply chain software, but ERP helps too.

Standardize HR Information—Especially in companies with multiple business units, HR may not have
a unified, simple method for tracking employees' time and communicating with them about benefits and
services. ERP can fix that. In the race to fix these problems, companies often lose sight of the fact that ERP
packages are nothing more than generic representations of the ways a typical company does business. While
most packages are exhaustively comprehensive, each industry has its quirks that make it unique. Most ERP
systems were designed to be used by discrete manufacturing companies (that make physical things that can be
counted), which immediately left all the process manufacturers (oil, chemical and utility companies that measure
their products by flow rather than individual units) out in the cold. Each of these industries has struggled with
the different ERP vendors to modify core ERP programs to their needs.

ORGANIZATION OF ERP:
Based on our observations, there are three commonly used ways of installing ERP.

The Big Bang—In this, the most ambitious and difficult of approaches to ERP implementation, companies
cast off all their legacy systems at once and install a single ERP system across the entire company. Though this
method dominated early ERP implementations, few companies dare to attempt it anymore because it calls for
the entire company to mobilize and change at once. Most of the ERP implementation horror stories from the
late '90s warn us about companies that used this strategy. Getting everyone to cooperate and accept a new
software system at the same time is a tremendous effort, largely because the new system will not have any
advocates. No one within the company has any experience using it, so no one is sure whether it will work. Also,
ERP inevitably involves compromises. Many departments have computer systems that have been honed to
match the ways they work. In most cases, ERP offers neither the range of functionality nor the comfort of
familiarity that a custom legacy system can offer. In many cases, the speed of the new system may suffer
because it is serving the entire company rather than a single department. ERP implementation requires a direct
mandate from the CEO.

Franchising Strategy—This approach suits large or diverse companies that do not share many common
processes across business units. Independent ERP systems are installed in each unit, while linking common
processes, such as financial bookkeeping, across the enterprise. This has emerged as the most common way of
implementing ERP. In most cases, the business units each have their own "instances" of ERP—that is, a separate
system and database. The systems link together only to share the information necessary for the corporation to
get a performance big picture across all the business units (business unit revenues, for example), or for
processes that don't vary much from business unit to business unit (perhaps HR benefits). Usually, these
implementations begin with a demonstration or pilot installation in a particularly open-minded and patient
business unit where the core business of the corporation will not be disrupted if something goes wrong. Once
the project team gets the system up and running and works out all the bugs, the team begins selling other units

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on ERP, using the first implementation as a kind of in-house customer reference. Plan for this strategy to take a
long time!

Slam Dunk—ERP dictates the process design in this method, where the focus is on just a few key processes,
such as those contained in an ERP system's financial module. The slam dunk is generally for smaller companies
expecting to grow into ERP. The goal here is to get ERP up and running quickly and to ditch the fancy
reengineering in favor of the ERP system's "canned" processes. Few companies that have approached ERP this
way can claim much payback from the new system. Most use it as an infrastructure to support more diligent
installation efforts down the road. Yet many discover that a slammed-in ERP system is little better than a legacy
system because it doesn't force employees to change any of their old habits. In fact, doing the hard work of
process reengineering after the system is in can be more challenging than if there had been no system at all
because at that point few people in the company will have felt much benefit.

ERP VENDORS
PeopleSoft
PeopleSoft, Inc. was a company that provided human resource management systems (HRMS) and customer
relationship management (CRM) software, as well as software solutions for manufacturing, financials, enterprise
performance management, and student administration to large corporations, governments, and organizations. It
existed as an independent corporation until its acquisition by Oracle Corporation in 2005. The PeopleSoft name
and product line are now marketed by Oracle.

PeopleSoft's product suite was initially based on a client–server approach with a dedicated client. With the
release of version 8, entire suite moved to a web-centric design called Pure Internet Architecture (PIA).The new
format allowed all of a company's business functions to be accessed and run on a web browser. Originally, a
small number of security and system setup functions still needed to be performed on a fat client machine;
however, this is no longer the case.

Oracle
Oracle Corporation is an American multinational computer technology corporation that specializes in developing
and marketing hardware systems and enterprise software products — particularly database management
systems. Headquartered in Redwood Shores, California, United States and employing 105,000 people worldwide
as of 1 July 2010. It has enlarged its share of the software market through organic growth and through a number
of high-profile acquisitions. By 2007 Oracle had the third-largest software revenue, after Microsoft and IBM.

The corporation has arguably become best-known for its flagship product, the Oracle Database. The company
also builds tools for database development and systems of middle-tier software, enterprise resource planning
software (ERP), customer relationship management software (CRM) and supply chain management (SCM)
software.

As of 2010, Larry Ellison, a co-founder of Oracle Corporation, has served as Oracle's CEO throughout its history.
Ellison also served as the Chairman of the Board until his replacement by Jeffrey O. Henley in 2004. Ellison
retains his role as CEO. On August 22, 2008 the Associated Press ranked founder Larry Ellison as the top-paid
chief executive in the world

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BAAN
Baan was a vendor of enterprise resource planning (ERP) software that is now owned by Infor Global Solutions.
Baan or Baan ERP was also the name of the ERP product created by this company.

Baan IV modules
Common (tc), Finance (tf), Project (tp),Manufacturing (ti),Distribution (td),Process (ps),Transportation
(tr),Service (ts),Enterprise Modeler (tg),Constraint Planning (cp),Tools (tt),Utilities (tu)

ERP Ln 6.1 modules
Enterprise Modeler (tg), Common,Taxation (tc), People (bp), Financials (tf), Project (tp), Enterprise Planning (cp),
Order Management (td), Electronic Commerce (ec), Central Invoicing (ci), Manufacturing (ti), Warehouse
Management (wh), Freight Management (fm)

SAP
SAP is a German software corporation that provides enterprise software applications and support to businesses
of all sizes globally. Headquartered in Walldorf, Germany, with regional offices around the world, SAP is the
largest enterprise software company in the world (as of 2009). It is also the largest software company in Europe
and the fourth largest globally. The company's best known products are its SAP Enterprise Resource Planning
(SAP ERP) and SAP.

The SAP ERP application is an integrated enterprise resource planning (ERP) software manufactured by SAP AG
that targets business software requirements of midsize and large organizations in all industries and sectors. It
allows for open communication within and between all company functions. AP ERP consists of several modules
including: utilities for marketing and sales, field service, product design and development, production and
inventory control, human resources, finance and accounting. SAP ERP collects and combines data from the
separate modules to provide the company or organization with enterprise resource planning.

ORACLE E-BUSINESS SUITE
Within the overall rubric of Oracle Applications - Apps, Oracle Corporation's E-Business Suite consists of a
collection of enterprise resource planning (ERP), customer relationship management (CRM), and supply-chain
management (SCM) computer applications either developed by or acquired by Oracle.

 Oracle CRM
 Oracle Financials
 Oracle HRMS
 Oracle Mobile Supply Chain Applications
 Oracle Order Management
 Oracle Procurement
 Oracle Project Portfolio Management
 Oracle Quotes
 Oracle Transportation Management
 Oracle Warehouse Management Systems
 Oracle Inventory
 Oracle Enterprise Asset Management

Each product comprises several modules, each separately licensed.

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Significant technologies incorporated into the applications include the Oracle database technologies, (engines
for RDBMS, PL/SQL, Java, .NET, HTML and XML), the "technology stack" (Oracle Forms Server, Oracle Reports
Server, Apache Web Server, Oracle Discoverer, Jinitiator and Sun's Java).

ORACLE FINANCIALS
Only Oracle E-Business Suite Financials…

 Meets global financial reporting (e.g. IFRS) and tax requirements with one accounting, tax, banking and
payments model
 Makes it easy to operate shared services across businesses and regions
 Delivers pre-integrated financial and industry-specific processes
 "Oracle is refining its strategy in the financial applications market through a number of product
enhancements that aim to boost the global appeal and usability factor for both PeopleSoft Enterprise
and Oracle E-Business Suite customers." (IDC, Worldwide Financial Applications 2006-2010 Forecast and
2005 Vendor Shares, Dec. 2006)

ORACLE FINANCIALS MODULES
 Asset Lifecycle Management
 Cash & Treasury Management
 Credit-To-Cash
 Financial Control & Reporting
 Financial Analytics
 Governance, Risk & Compliance
 Lease and Finance Management
 Procure-To-Pay
 Travel & Expense Management

ORACLE GENERAL LEDGER
Oracle General Ledger provides highly automated financial processing. It can import and post 42 million journal
lines per hour, making it the fastest and most scalable general ledger on the market. It also provides tools for
effective management control and real-time visibility to financial results — everything you need to meet
financial compliance and improve your bottom line.

Preparation For Oracle General Ledger
Oracle general ledger can be started by its server address in a network if HOST file is edited to redirect the server
address to the server. Like in this confirmation document the server address is “http://salt.com:8000/” 8000 is
the port of the server. The Oracle Application Rapid Install Home Page is shown in the picture below…

Here click on “Apps Logon Links” on the middle left side of the window…

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A new page will open and here click on “E-Business Home Page” to continue…

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Now after a few moments a new page with tittle Login will open. Here type “operations” as Username and
“welcome” as password (without inverted commas)

Weight for few seconds and a Oracle Application Home Page will open and there will be navigator in the page.
Find “General Ledger, Vision Operations (USA)” in the page on the left hand side. More links will appear on your
screen. Click on “Enter” in “Journal” category.

If you are using Oracle Applications for the first time on PC then you will need to install JI Initiator which will your
browser ask to do. Install the plugin by clicking on the yellow bar that appeared with your click and then select
“Install ActiveX Control”.

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In the beginning of installation a
Security Warning will appear.
Click on “Install” to continue

Click next to continue
installation.

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If installation is successful a window will open to inform you.

Now you need to allow popup window to run Oracle Application. Select “Always Allow Pop-ups” to always make
enable the Oracle Applications Home Page to open popups.

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Click “Yes” to always allow popups for your server.

This is the Oracle Application Vision and a “Find Journal” window is open.

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Close both opened windows to see the navigator window.

Oracle Application Structure
1. User
2. Responsibilities (Rights & obligation)
3. Set of Book
4. Accounting Flexfield (Key FF)
5. Structure (name of chart of account)

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6. Segments (company, cost center, natural account & detail account)
7. Segment values (codes)
8. Value sets (v. Sets defines the attributes of a segment such as format type, size etc.)
9. Calendar (default / user define)
10. Currency (default / user define)

We can start this structure form bottom up approach.

SET OF BOOKS
Set of books involve 3 steps…

1. Define accounting flexfield
2. Calendar and
3. To define currency.

Accounting flexfield
There are two types of flexfields: Key and Descriptive. Key Flexfield is necessary to define, without this oracle
application cannot be run, key flexfield also called Master data. Descriptive is optional and are not necessary to
define. There is only one key in general Ledger that is Accounting flexfield also called Chart of Account.

Accounting flexfield involve 4 steps…

1. Define value sets
2. Define structure
3. Define Segments
4. Define Segments value

Define Value Sets
Here click on “Setup”  “Financials”  “Flexfields”  “Validation” and then “Sets” to define value sets

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Set the values as show in the picture below…

And then click “Save and proceed” to continue entering the next value set

Enter all the required segments exactly as show in the pictures below and click on “Save and proceed” to save as
well as enter new value set.

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Detail account requires extra attention as it’s a dependent vale set and you must select “Dependent” from
Validation type.

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Click on “Edit Information” a
new window will open enter
all the fields as shown below
and click save and then close
the two opened forms to see
the navigator again.

Defining Structure
In the navigator now go to “Setup”  “Financials”  “Flexfields”  “Key” and click on “Segments”

A new

window “Key Flexfield Segments” will open. Here click on the application field. You can’t type any thin here you
need to click on the small torch button “Find” which is highlighted (red circled) in the picture below. A new small
window “Find Key Flexfield” will open and now you will type “General” and select “General Ledger Accounting
Flexfield” to see or add your structure.

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Now add a new row in the active window by clicking on “New” button icon (highlighted in red) and Name the
name of your chart of account like “Sajid COA” and press tab. And click on “Segments”. As shown below…

A new window will appear where you will link your chart of account with the Value Sets you created in last steps.
Enter all the lines as shown below and press tab. A caution window will appear ignore this window by clicking
OK. Remember to press save after 3rd line (after entering the Natural Account Line).

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Now select “Company” the 1st line and
click on “Flexfield Qualifiers”. A new
window will appear here click on
“Balancing Segment” and
“Intercompany Segment”

Now close this window after saving
and select “Cost Center” the 2nd line
and clink on “Flexfield Qualifiers” as
shown in the windows below…

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Now close this window after saving and
select “Natural Account” the 3rd line and
clink on “Flexfield Qualifiers” as shown
in the windows below…

Close the “Flexfield
Qualifiers” and “Segment
Summary” window and
come to “Key Flexfield
Segments” window. Here
check the “Allow Dynamic
Inserts” field and “Freeze
Flexfield Definition” field.
A caution window will
appear click “OK” to
continue.

Now compile your chart of
account by clicking on
“Compile” button. Two
Note windows will appear.
Click OK to continue.

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Defining Segments
You have created Value Sets and Structure successfully now we will create Value Sets. To do so go to “Setup” 
“Financials”  “Flexfields”  “Key” and click on “Value”

Now match the following and click
“Find”

A new window will appear here you
will entre details of your chart of
account. In the company segment
you need to add the name of your
company only as shown in the
window below…

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After entering name of your company click on “Window” in menu bar and select “Find Key Flexfield Segment”.

Here just change the segment to
“Cost Center” and click “Find”as
shown below….

Type all the fields in the new window
that opened after clicking on Find…
here you need to check parent and
click on “Define Child Rangers” as
shown below…

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Now match as shown below to enter the child
ranges…

Go to Key Flexfield Segment window again
and type the segment “Natural Account” and
click Find…

Here you will fill in the Natural Account Segment. Here enter the following values in the fields…

Sajid Natural DESCRIPTION NATURE PARENT CHILD RANGE
Account

100 ASSETS ASSETS YES 110-120
110 FIXED ASSETS ASSETS YES 111 TO 113

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111 LAND ASSETS
112 BUILDING ASSETS
113 PLANT ASSETS
120 CURRENT ASSETS ASSETS YES 121 TO 124
121 ACCOUNTS RECEIVABLE ASSETS
122 BANK ASSETS
123 CASH ASSETS
124 INVENTORY ASSETS

200 EQUITY CAPITAL YES 210-220
210 PAID UP CAPITAL CAPITAL
220 RETAINED EARNINGS CAPITAL

300 LIABILITIES LIABILITY YES 310-320
310 LONG TERM LIABILITIES LIABILITY YES 311-311
311 LONG TERM LOANS
320 SHORT TERM LIABILITY YES 321-321
321 ACCOUNTS PAYABLE LIABILITY

400 SALES REVENUE YES 410-420
410 CASH SALES REVENUE
420 CREDIT SALES REVENUE

500 EXPENSES EXPENSE YES 510-560
510 SALARIES EXPENSE
520 PRODUCTION EXPENSES EXPENSE
530 UTILITY EXPENSE
540 ENTERTAINMENT EXPENSE
550 COMMISSION EXPENSE
560 RENT EXPENSE EXPENSE
900 BASES LIABILITY
999 SUSPENSE ACCOUNT LIABILITY

Use the following screens to help yourself…

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Now check the hierarchy by clicking on “View Hierarchy” button and clicking on “Up” and “Down” buttons…

Now enter all the Detail Accounts by selecting Detail Account in “Find Key Flexfield Segment” window. A sample
of detail account for Inventory is as follows…

List of details accounts is…

DETAIL VALUE DESCRIPTION
10 COST OF MACHINE
20 ACC. DEPRECIATION
10 COST OF BUILDING
20 ACC. DEPRECIATION
10 FROM EMPLOYEES
20 FROM CUSTOMERS
10 HBL
20 ANZ

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10 CAPITAL FOR CASH
10 PROFIT AND LOSS ACCOUNT
10 LOAN FROM IMF
10 TO EMPLOYEES
20 TO SUPPLIERS
10 EXPORT
10 STAFF
10 ALL EXPENSES
10 ELECTIRICITY
10 DINNER
10 SALES COMMISSION
10 UNIT CONSUMED
10 MISC

Defining Currency
To define currency of your choice Go to Setup
 Currencies  Define…

A new window will open
here click on Find button
in Tools Bar and type PKR.
Press tabs several times
until you reach Enable
check. Check here and
save…

Defining Calendar
To define a 12+1 month calendar Go Setup  Calendars  Accounting  Define and match the following…
Don’t forget to check Adjusting for the 13 month. Click save to save changes.

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DEFINING SET OF BOOKS
Go to Setup  Financials Books  Define and match the following window…

DEFINING RESPONSIBILITIES
To define responsibilities you need Administrative privileges. To do so click on the Block Cap icon on tool bar and
type “sys” and select “System Administrator”

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To define responsibilities go to
Security  Responsibility 
Define and match the following
window…

Attaching Responsibility With Your
Set Of Book
Go to Profile  System and fill in the fields as
shown below and press Find…

A in the new window that opened after clicking
Find just type the name of your set of book in
Responsibility Column as shown in the picture…

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DEFINING USER
To define user go to Security  User  Define and type your user name in User Name Field and assign all the
responsibilities as shown in the picture…

Close your Oracle application and restart with your new user name and password.

The server will ask to change your password type any password of your choice and click apply

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After logging in enter Oracle Applications.

RUNNING REPORTS
Run chart of accounts report of your
Company, Cost Center, Natural Account and
Detail Account, Trial Balance Summary 1 & 2
with the help of following…

Go to Reports  Request  Standard and
click OK

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Type the name of your report and submit.

To view reports click view on
menu bar and click Reports.
Select a completed report
and click View Output.

POSTING JOURNALS
To post a journal you need to
open a new period in your
chart of account. To do so go
to Setup  Open Close and
follow the screen shots…

34


Entering A Manual Journal
Now go to Journal 
Enter. 2 new windows will
open click on New Journal
in either of one and start
entering journals entrees.

Entering A Recurring Journal
Recurring journals come with 3 types

1. Skeleton
2. Standard
3. Formula

To define one of them use the following help.
Go to Journal  Define  Recurring.

To enter a Standard Journal enter fields line
the one on right hand side.
Standard

35


Entering A Reversing Journal
To reverse a posted journal just press Reverse button and select a month where you want to reverse the
selected journal.

Entering Mass Allocation
Through mass allocation we will allocate all Expenses on each cost center. For this we have some bases. 1s t we
record all expenses on dummy variable.

36


Here we record utility expense on dummy variable. Next step is to making a stat journal on stat currency on
some basis.

Here we record bases on all cost center and post
it. Next step is to do allocation.

Write as above and click on formula.

37


Write all as above.” A” is the
amount that would be
allocated to all cost center
which we did an entry of
utility expenses.

“B” is the proportion of each
cost center in “A”.

“C” is the total of all cost
centers. “T” is the target
account code where these
amounts will go.

“O” is remaining amount
after allocation.

After this step save it, validate it and generate it.

DEFINING, SUBMITTING AND VIEWING REPORTS (FSG)
Go to Reports  Define  Row Set

A new window will open as shown below…

38


Defining Row Set
Here Type the name of the row
set like “IS_RS” and any
description if u want. And click
“Define Rows”

A new window will open. Match
the fields as shown on right hand
side and click assign account to
assign a account to a Line…

In line 20 we are assigning the all
expense accounts. To so you
need to match the fields as
shown in right hand side…

To assign a calculation in a line
please entre the line number,
line item and then click on
calculations button and match as
shown on right hand side…

39


Defining Column Set
Now close the Rows window
and in the small window click on
define Column Set. A new
window will open. Here type in
the Name and Description fields
and click Build Column Set.

In Column Set Builder window
match the fields as on right hand
side and click save to save
changes and close the window
to define a report.

Defining Report
Go to Reports  Define  Row
Set and click on Define Report.
A window with tittle Define
Financial Report will open here
Type the Name, Tittle,
Description and select the Row
Set and Column Set as you have
defined in previous steps. And
save to save the report.

40


Submitting A Report
To run reports go to Reports  Request 
Financial. New window with tittle Run
Financial Report will open.

Here type the name of your
repot as you typed in the
last step and select a period
and currency and click
Submit.

Viewing Report
To view report Click on Reports in View menu
on the menu bar…

41


Reports

42

Oracle 11i Configuration Document

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