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Ch04 slides
1.
You can collaborate
with others in three basic ways: • collaborating face to face • collaborating electronically • collaborating with a combination of face-to-face meetings and electronic tools Chapter 4. Writing Collaboratively © 2012 by Bedford/St. Martin's 1
2.
Collaboration has six
advantages: • It draws on a greater knowledge base. • It draws on a greater skills base. • It provides a better idea of how the audience will read the document. • It improves communication among employees. • It helps acclimate new employees to an organization. • It motivates employees to help an organization grow. Chapter 4. Writing Collaboratively © 2012 by Bedford/St. Martin's 2
3.
Collaboration has six
disadvantages: • It takes more time than individual writing. • It can lead to groupthink. • It can yield a disjointed document. • It can lead to inequitable workloads. • It can reduce a person’s motivation to work hard on the document. • It can lead to interpersonal conflict. Chapter 4. Writing Collaboratively © 2012 by Bedford/St. Martin's 3
4.
Follow these seven
suggestions for managing your projects: • Break down a large project into several smaller tasks. • Plan your project. • Create and maintain an accurate schedule. • Put your decisions in writing. • Monitor the project. • Distribute and act on information quickly. • Be flexible regarding schedule and responsibilities. Chapter 4. Writing Collaboratively © 2012 by Bedford/St. Martin's 4
5.
Conducting meetings involves
five skills: • listening effectively • setting your team’s agenda • conducting efficient meetings • communicating diplomatically • critiquing a team member's work Chapter 4. Writing Collaboratively © 2012 by Bedford/St. Martin's 5
6.
Follow these five
steps to improve your effectiveness as a listener: • Pay attention to the speaker. • Listen for main ideas. • Don’t get emotionally involved with the speaker's ideas. • Ask questions to clarify what the speaker said. • Provide appropriate feedback. Chapter 4. Writing Collaboratively © 2012 by Bedford/St. Martin's 6
7.
There are eight
steps in setting your team's agenda: • Define the team’s task. • Choose a team leader. • Define tasks for each team member. • Establish working procedures. Chapter 4. Writing Collaboratively © 2012 by Bedford/St. Martin's 7
8.
There are eight
steps in setting your agenda (cont.): • Establish a procedure for resolving conflict productively. • Create a style sheet. • Establish a work schedule. • Create evaluation materials. Chapter 4. Writing Collaboratively © 2012 by Bedford/St. Martin's
9.
Communicating diplomatically
requires seven skills: • Listen carefully, without interrupting. • Give everyone a chance to speak. • Avoid personal remarks and insults. • Don’t overstate your position. • Don’t get emotionally attached to your own ideas. • Ask pertinent questions. • Pay attention to nonverbal communication. Chapter 4. Writing Collaboratively © 2012 by Bedford/St. Martin's 9
10.
Critiquing a group
member’s work involves three steps: • Start with a positive comment. • Discuss the larger issues first. • Talk about the document, not the writer. Chapter 4. Writing Collaboratively © 2012 by Bedford/St. Martin's 10
11.
Critique a draft
clearly and diplomatically. Chapter 4. Writing Collaboratively © 2012 by Bedford/St. Martin's 11
12.
Three powerful word-processor
features can be useful in collaborative work: • the comment feature • the revision feature • the highlighting feature Chapter 4. Writing Collaboratively © 2012 by Bedford/St. Martin's 12
13.
Electronic media are
useful collaborative tools for three reasons: • Face-to-face meetings are not always possible or convenient. • Organizations can benefit when more people can participate and share their ideas. • Electronic communication is convenient and often instantaneous. Chapter 4. Writing Collaboratively © 2012 by Bedford/St. Martin's 13
14.
Besides a word
processor, there are four main types of collaboration technologies: • Messaging technologies • Videoconferencing • Wikis and shared document workspaces • Virtual worlds Chapter 4. Writing Collaboratively © 2012 by Bedford/St. Martin's 14
15.
Follow these six
suggestions for conducting effective videoconferences: •Practice using videoconferencing technology. •Arrange for technical support at each site. •Organize the room to encourage participation. •Make eye contact with the camera. •Dress as you would for a face-to-face meeting. •Minimize distracting noises and movements. Chapter 4. Writing Collaboratively © 2012 by Bedford/St. Martin's 15
16.
If you use
social media, maintain a professional online presence: • Don’t use it for nonbusiness purposes. • Don’t divulge secure information. • Don’t divulge private information about anyone. • Don’t make racist or sexist comments or post pictures of people drinking. Chapter 4. Writing Collaboratively © 2012 by Bedford/St. Martin's 16
17.
When collaborating across
cultures, consider that people from other cultures: • might find it difficult to assert themselves in collaborative teams • might be unwilling to respond with a definite “no” • might be reluctant to admit when they are confused or to ask for clarification • might avoid criticizing others • might avoid initiating new tasks or performing creatively Chapter 4. Writing Collaboratively © 2012 by Bedford/St. Martin's 17
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