Why (and How To) use Cross-site Publishing in SharePoint 2013
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Cross-site publishing is one of the lesser known new features in SharePoint 2013. And yet it is one of the easiest ways to streamline the process of creating and publishing content, not just on one site at a time, but across multiple sites. You'll learn: why you want to use cross-site publishing, how it will be of benefit to users, and how it will impact--and improve--the search experience.
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Why (and How To) use Cross-site Publishing in SharePoint 2013
- 1. WHY (AND HOW TO) USE CROSS SITE PUBLISHING IN SHAREPOINT 2013 Michael McCabe SharePoint Architect Slalom Consulting michael.mccabe@slalom.com
- 2. AGENDA • What is Cross Site Publishing? • Why do I need it? • How do I set it up? • Wrap up and Q&A
- 4. SCENARIOS • Multiple Authoring Sites • Multiple Published Sites sharing Content • Many authoring sites to one publishing site • Single authoring site publishing to multiple sites
- 6. KEY ASPECTS • Search-driven • Consumer-driven • Pull from search • Not distributed
- 7. MANAGED METADATA SERVICE • Create a Managed Metadata Service in Central Administration • Add Administrator • Start service • Create Term Set for navigation • Create Group, Term Set & Terms
- 8. AUTHORING SITE • Create Site Collection
- 9. AUTHORING SITE • Create Site • Activate XSP Feature
- 10. AUTHORING SITE • Product List
- 11. AUTHORING SITE • Product List • Product Catalog Page
- 12. CONSUMING SITE • Create Site Collection • Term Store
- 13. CONSUMING SITE • Publishing Website
- 14. AUTHORING SITE • Adding Content
- 15. KEY BENEFIT: OPTIMIZATION • Consuming • Search engines • Experience • Performance • Content authoring
- 16. REFERENCES • SharePoint 2013 WCM Advanced Cookbook, John Chapman (Packt Publishing, 2014) • Professional SharePoint 2013 Administration, Shane Young et al. (Wiley, 2013) • An introduction to cross-site publishing - SharePoint IT Pro Blog - Site Home - TechNet Blogs http://blogs.technet.com/b/tothesharepoint/archive/2013/02/19/an-introduction-to-cross-site- publishing.aspx • Introduction to managed metadata – SharePoint http://office.microsoft.com/en-us/sharepoint-help/introduction-to-managed-metadata- HA102832521.aspx
- 17. REFERENCES – CONT’D • Cross-site publishing alternatives in SharePoint Online/Office 365 – YouTube https://www.youtube.com/watch?v=chwHhEmIERg
- 18. NEW JERSEY SHAREPOINT USER GROUP • Different SharePoint discussions each month on various topics. Announced on meetup.com • Meets 4th Tuesday of every month • 6pm – 8pm • Microsoft Office (MetroPark) • 101 Wood Ave, Iselin, NJ 08830 • http://www.njspug.com
- 19. THANK YOU EVENT SPONSORS • Diamond & Platinum sponsors have tables here in the Fireside Lounge • Please visit them and inquire about their products & services • Also to be eligible for prizes make sure to get your bingo card stamped
Hinweis der Redaktion
- Cross-site publishing is one of the powerful new capabilities in SharePoint 2013. Separates data entry from display Breaks down the container barriers SharePoint (ex: rolling up information across site collections). Cross-site publishing is delivered through search new features, including list/library catalogs catalog connections content search web part
- Cross-site publishing is one of the powerful new capabilities in SharePoint 2013. Separates data entry from display Breaks down the container barriers SharePoint (ex: rolling up information across site collections). Cross-site publishing is delivered through search new features, including list/library catalogs catalog connections content search web part
- Managed Metadata Central Admin (CA) > App Mgmt > Manage service application New: Managed Metadata Service Select the Managed Metadata service Complete fields for new Managed Metadata Service Name Database Server Other? SERVICE APPLICATIONS tab: Administrators Quick Launch: System Settings > ServersManage services on server Start Managed Metadata Web Service Term Set CA > Application ManagementManage service applications Click link: Metadata (the Service, not the Service Connection) Add Group, Term Set, & Terms In GENERAL tab add administrator and save INTENDED USE tab, check box for Site Navigation
- Product Catalog (Authoring site) CA > App Mgmt > Create site collections Title, Description, URL Template: Publishing/Product Catalog Administrator
- Activate XSP Feature Go to the site just created Settings > Site Collection Administration > Site Collection Features Activate Cross-Site Collection Publishing Contents (see next section) Products (list) Product Catalog (Document Library of pages)
- Open Products list List Settings Add column (field): Name=Country, Type=metadata, Term set=Country Catalog Settings Enable as a catalog Enable anonymous access Add Country and Item Number to URL fields ProductsFlagsCountry Hierarchy: Country Add some records Select added records and in the ribbon’s Item tab Approve the added records
- Catalog Document Library Site Contents Add an app Document library Name: Product Documents List Settings Advanced Settings: Allow management of content types? Yes Content Types: Add from existing site content types: Blank Page Delete “Document” content type Columns Create column “Flag” Managed Metadata type Required Term Set: Country Add New Document: FlagASpecs Click Create Add Text and Delete default web parts Edit Properties (Page tab on the ribbon) Select term: Australia Save Go back to document library (Product Documents) Check in document Enable catalog Library Settings Catalog Settings Enable as catalog Enable anonymous URL fields: Flag, Title ProductsFlags Hierarchy: Flag
- CA > Appl Mgmt > Create Site Collection Title, Desc, URL Template: Publishing/Publishing Portal Add: Administrator Go to “Flags of the World” (Consuming site/Publishing Portal) Site Settings Term Store Management Product Categories (group) Products (Term Store) Add Admin Intended Use: for Site Nav (check box) Site Settings Navigation For Global & Current: Managed Navigation Term Set: Site Nav Manage catalog connections Connect: Product Catalog – Products Accept Defaults and click OK Site CONTENTS Open the Pages library Check-in pages as major versions
- Add more content Approve CA > Search application > Crawl control Incremental crawl (Remember! Cross-site Publishing is dependent upon search.) Return to Publishing Portal (“Flags of the World”) to show the added content
- Optimizing the site for Visitors (i.e. not loading anything that they can’t use like Ribbon) Search engine (SEO) Accessibility Performance Content authors