The document provides an overview of various "entity families" that model different aspects of an education system. It includes families for education organizations, master schedules, academic records, assessments, programs/cohorts, and discipline. Each family contains entities (objects) and relationships that represent that domain. For example, the Education Organization Family models schools, districts, locations and other education entities and their relationships. Diagrams and descriptions are provided for each family.

1. Entity Family Guide
SLI Data Mapping Supplement
Entity Family Guide
June 2012
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This document and the information contained herein is provided on an "AS IS" basis and SLC DISCLAIMS ALL
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2. SLI Data Mapping Supplement
Entity Family Guide
Table of Contents
Version History ................................................................................................................ 3
Introduction........................................................................................................................ 3
1. Education Organization Family ........................................................................... 4
2. Master Schedule Family ..................................................................................... 8
3. Academic Record Family .................................................................................. 10
4. Assessment Family ........................................................................................... 12
5. Program & Cohort Family ................................................................................. 14
6. Discipline Family ............................................................................................... 16
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3. Version History
Date Version Name Change Summary
3/5/2012 V 1.0 ECamarillo Initial draft
3/26/2012 V 1.1 ECamarillo Minor enhancements to layout, diagrams.
6/25/2012 V5.0 JBrown Updated to reflect changes to SLC data model.
Introduction
This document is a supplement to the SLI Data Mapping and Integration presentation and workshop. It contains the entity
family diagrams found in the presentation, along with definitions and descriptions. Its purpose is to facilitate data mapping
session by serving as a reference to the SLI Entity Family model, as elements are aligned and mapped from source
systems to SLI.
The diagrams contained within this document are for reference purposes only. For complete data model and interchange
details, refer to SLI technical documentation.
Entity Family Guide
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4. 1. Education Organization Family
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5. Education Organization Family
The Education Organization Family is a collection of entities representing the buildings, locations and people that comprise
the hierarchy of schools, districts and administrative buildings at both the state and local level.
Name Description
Credential Field Descriptor This descriptor defines the fields of certification that the SEA offers to teachers.
This entity represents a regional, multi-services public agency authorized by State
Education Service Center law to develop, manage, and provide services, programs, or other options support
(e.g., construction, food services, and technology services) to LEAs.
Feeder School Association 1 The association from feeder school to the receiving school.
This event entity represents the recording of the dates of staff leave (e.g., sick
Leave Event
leave, personal time, vacation, etc.).
This entity represents an administrative unit at the local level which exists
primarily to operate schools or to contract for educational services. It includes
Local Education Agency
school districts, charter schools, charter management organizations, or other
local administrative organizations.
This entity represents the physical space where students gather for a particular
Location class/section. The location may be an indoor or outdoor area designated for the
purpose of meeting the educational needs of students; typically a classroom.
This entity represents an open staff position that an education organization is
Open Staff Position
seeking to fill.
This entity represents a parent or guardian of a student, such as mother, father,
Parent
or caretaker.
This entity represents an educational organization that includes staff and students
School
who participate in classes and educational activity groups.
This entity represents an individual who performs specified activities for any
public or private education institution or agency that provides instructional and/or
support services to students or staff at the early childhood level through high
school completion. For example, this includes:
1) an "employee" who performs services under the direction of the employing
institution or agency, is compensated for such services by the employer, and is
Staff
eligible for employee benefits and wage or salary tax withholdings;
2) a "contractor" or "consultant" who performs services for an agreed upon fee, or
an employee of a management service contracted to work on site;
3) a "volunteer" who performs services on a voluntary and uncompensated basis;
4) an in kind service provider; or
5) an independent contractor or businessperson working at a school site.
This association indicates the education organization to which a staff member
Staff Education Org Assignment Association 7
provides services. Also known as school of service.
This association indicates the education organization an employee, contractor,
volunteer or other service provider is formally associated with, typically indicated
Staff Education Org Employment Association 8
by which organization the staff member has a services contract with or receives
their compensation.
This entity represents the agency of the state charged with primary responsibility
State Education Agency for coordinating and supervising public instruction, including the setting of
standards for elementary and secondary instruction programs.
This entity represents an individual for whom instruction, services and/or care are
provided in an early childhood, elementary or secondary educational program
Student under the jurisdiction of a school, education agency, or other institution or
program. A student is a person who has been enrolled in a school or other
educational institution.
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6. Name Description
Student Parent Association 4 This association relates students to their parents, guardians, or caretakers.
Student School Association 2 This association links a student with the school in which they are enrolled.
Student Section Association 3 This association indicates one course section in which a student is enrolled.
This entity represents a person that is employed by an LEA or other educational
unit engaged in student instruction. These persons are instructional-type staff
Teacher
members. In the data model, a teacher entity is a staff member with additional
properties.
This association indicates a school to which a teacher provides instructional
Teacher School Association 6
services.
Teacher Section Association 5 This association indicates a class section to which a teacher is assigned.
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8. 2. Master Schedule Family
Education
Organization
School Course
Program Location Course Offering Session
Academic Week Grading Period Bell Schedule
Calendar Date Meeting Time
Section Class Period
3 5
Attendance
Student Teacher
Event
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9. Master Schedule Family
The Master Schedule Family is a collection of entities representing student classes and scheduling components of
classes. Attendance is included.
Name Description
This entity represents the academic weeks for a school session, optionally
Academic Week
captured to support analyses.
This records whether a student was in attendance (positive event) or was absent
Attendance Event
or tardy (negative event) for a given section on a specific date.
Bell Schedule This entity represents the schedule of class period meeting times.
This entity represents a day in the school calendar and whether it is an
Calendar Date
instructional day, holiday or other.
This entity represents the designation of regularly scheduled series of class
Class Period
meetings at designated times and days of the week.
This educational entity represents the organization of subject matter and related
Course learning experiences provided for the instruction of students on a regular or
systematic basis.
This entity represents an offering of a course by school during a session, as listed
Course Offering
in the course catalog of available courses.
Grading Period This entity represents the time span for which grades are reported.
This entity represents the set of elements defining the meeting time for a class
Meeting Time
period for a bell schedule.
This educational entity is an instance of a course offering, provided during a
Section
specific class period, in a particular location.
This entity represents the prescribed span of time when an education institution is
open, instruction is provided, and students are under the direction and guidance
Session of teachers and/or education institution administration. A session may be
interrupted by one or more vacations. Example: fall Semester of the 2014-2015
school year.
Student Section Association 3 This association indicates one course section in which a student is enrolled.
Teacher Section Association 5 This association indicates a class section to which a teacher is assigned.
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10. 3. Academic Record Family
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11. Academic Record Family
The Academic Record Family is a collection of entities representing a student’s academic history at the classroom level,
including graduation details.
Name Description
This educational entity represents the cumulative record of academic
Student Academic Record
achievement for a student.
Course Transcript This entity is the final record of a student's performance in a course.
This educational entity represents the collection of student grades for courses
Report Card
taken during a grading period.
This educational entity represents an overall score or assessment tied to a course
Grade over a period of time (i.e., the grading period). Student grades are usually a
compilation of marks and other scores.
This entity represents the competency assessed or evaluated for the student
Student Competency
against a specific Learning Objective.
This educational entity represents the conferring or certification by an educational
Diploma organization that the student has successfully completed a particular course of
study. It represents the electronic version of its physical document counterpart.
This entity represents a teacher’s assignment, homework, or classroom
Gradebook Entry
assessment to be recorded in a gradebook.
Student Gradebook Entry This entity holds a student’s grade or competency level for a Gradebook Entry
Competency Level Descriptor This descriptor defines various levels for assessed competencies.
This entity is a plan outlining the required credits, credits by subject, credits by
course, and other criteria required for graduation. A graduation plan may be one
Graduation Plan
or more standard plans defined by an education organization and/or individual
plans for some or all students.
This entity holds additional competencies for student achievement that are not
Student Competency Objective
associated with specific learning objectives (e.g., paying attention in class).
2
Student School Association This association links a student with the school in which they are enrolled.
Student Section Association 3 This association indicates one course section in which a student is enrolled.
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12. 4. Assessment Family
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13. Assessment Family
The Assessment Family is a collection of entities representing student assessment information based on state tests,
college entrance exams, benchmark exams or course exams. In states which have not adopted the Common Core,
standards may vary.
Name Description
This entity represents a tool, instrument, process, or exhibition composed of a
systematic sampling of behavior for measuring a student's competence,
Assessment knowledge, skills or behavior. An assessment can be used to measure
differences in individuals or groups and changes in performance from one
occasion to the next.
This entity represents a logical grouping or association of assessments that share
a common purpose, heritage, or content standard. There may be hierarchies of
Assessment Family Assessment Families. Characteristics (e.g., Academic Subject) specified for
Assessment Families, by convention, are inherited by the Assessments
associated with the Assessment Family.
Assessment Item This entity represents one of many single measures that make up an assessment.
This descriptor holds the period or window in which an assessment is supposed
Assessment Period Descriptor
to be administered (e.g., Beginning of Year, Middle of Year, End of Year).
Learning Objective This entity represents identified learning objectives for courses in specific grades.
This entity is a sub-element of a learning objective consisting of a precise
Learning Standard
statement of the expectation of a student's proficiency.
Objective Assessment This entity represents subtests that assess specific learning objectives.
This descriptor defines various levels or thresholds for performance on the
Performance Level Descriptor
assessment.
This entity represents the analysis or scoring of a student's response on an
Student Assessment assessment. The analysis results in a value that represents a student's
performance on a set of items on a test.
This entity represents the student's response to an assessment item and the item-
Student Assessment Item
level scores such as correct, incorrect, or met standard.
This entity holds the score and or performance levels earned for an objective
Student Objective Assessment
assessment by a student.
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14. 5. Program & Cohort Family
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15. Program & Cohort Family
The Program & Cohort Family is a collection of entities representing cohort relationships between students and between
staff and the programs to which they may be associated. Programs may offer financial or academic services at federal,
state or local levels.
Name Description
This entity represents any type of list of designated students for tracking, analysis, or
Cohort
intervention.
This entity represents any program designed to work in conjunction with or to
supplement the main academic program. Programs may provide instruction, training,
Program
services or benefits through federal, state, or local agencies. Programs may also
include organized extracurricular activities for students.
This event entity represents the instances where a special education student was
physically or mechanically restrained due to imminent serious physical harm to
Restraint Event themselves or others, imminent serious property destruction, or a combination of both
imminent serious physical harm to themselves or others and imminent serious
property destruction.
This descriptor defines the services provided an education organization to populations
Service Descriptor
of students associated with a program.
Staff Cohort Association 10 This association indicates the staff associated with a cohort of students
Student Cohort Association 9 This association represents the cohort(s) that a student is designated for.
This association represents the career and technical education (CTE) program that a
Student CTE Program Association 13 student participates in. The association is an extension of the Student Program
Association particular for CTE programs.
Staff Program Association 11 This association indicates the staff associated with program.
This association represents the program(s) that a student participates in or is served
Student Program Association 12
by.
This association represents the special education program(s) that a student
Student Special Ed Program Association 14 participates in or receives services from. The association is an extension of the
Student Program Association particular for special education programs.
This association represents the Title I Part A program(s) that a student participates in
Student Title I Part A Program Association 15 or receives services from. The association is an extension of the Student Program
Association particular for Title I part A programs.
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16. 6. Discipline Family
Student
16
Discipline
Discipline Action
Incident
Staff
Behavior Discipline
Descriptor Descriptor
Education
Organization
School
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17. Discipline Family
The Discipline Family is a collection of entities representing a student’s disciplinary record. This includes the details of any
incident and the ensuing disciplinary action.
Name Description
Behavior Descriptor This descriptor holds the categories of behavior describing a discipline incident.
This descriptor defines the type of action or removal from the classroom used to
Discipline Descriptor
discipline the student involved as a perpetrator in a discipline incident.
This event entity represents actions taken by an education organization after a
Discipline Action
disruptive event that is recorded as a discipline incident.
This event entity represents an occurrence of an infraction ranging from a minor
problem behavior that disrupts the orderly functioning of a school or classroom (such as
tardiness) to a criminal act that results in the involvement of a law enforcement official
Discipline Incident
(such as robbery). A single event (e.g., a fight) is one incident regardless of how many
perpetrators or victims are involved. Discipline incidents are events classified as
warranting discipline action.
This association indicates those students who were victims, perpetrators, witnesses,
Student Discipline Incident Association 16
and/or reporters for a discipline incident.
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