1. The Tools of Today and
Tomorrow

2. Brian Cruz
Account Manager, NY, SchoolDude.com
Matt Lightner
Applications Engineer, SchoolDude.com

3. Today’s Agenda
SchoolDude.com Overview/Perspective
2012 K-12 Facilities Management Survey Results:
Mobile Device Technology
Maintenance Management Headaches
How Facilities can use Mobile Technology
Question & Answer
Hands on: Tablets
Don’t forget our 2013 University will be April 20-24th!
www.schooldude.com/university

4. Our Perspective
 Nation’s #1 provider of operational management
solutions for education
 Serving 5,700 School Districts, Independent
Schools, Colleges and Universities Worldwide!
 Simple, easy to use
 Access from anywhere via the web – cloud
based
 No hardware and/or software to download or
maintain
 Help educational institutions save money!
 Created more than $1 billion in savings for
educational institutions so far!
Don’t forget our 2013 University will be April 20-24th!
www.schooldude.com/university

5. Presence in the State of New York
 300 educational institutions in New York use
SchoolDude for operations management
 Scalable small-->large throughout the state
 Clients range from 100 students to 30,000
students
Don’t forget our 2013 University will be April 20-24th!
www.schooldude.com/university

6. 2012 K-12 Schools Facilities Management Survey
Don’t forget our 2013 University will be April 20-24th!
www.schooldude.com/university

7. 2012 K-12 Schools Facilities Management Survey
Don’t forget our 2013 University will be April 20-24th!
www.schooldude.com/university

8. 2012 K-12 Schools Facilities Management Survey
Don’t forget our 2013 University will be April 20-24th!
www.schooldude.com/university

9. 2012 K-12 Schools Facilities Management Survey
Don’t forget our 2013 University will be April 20-24th!
www.schooldude.com/university

10. 2012 K-12 Schools Facilities Management Survey Results:
Mobile Device Utilization
Don’t forget our 2013 University will be April 20-24th!
www.schooldude.com/university

11. 2012 K-12 Schools Facilities Management Survey Results:
Mobile Device Utilization
Don’t forget our 2013 University will be April 20-24th!
www.schooldude.com/university

12. 2012 K-12 Schools Facilities Management Survey Results:
Mobile Device Utilization
Don’t forget our 2013 University will be April 20-24th!
www.schooldude.com/university

13. 2012 K-12 Schools Facilities Management Survey Results:
Mobile Device Utilization
Don’t forget our 2013 University will be April 20-24th!
www.schooldude.com/university

14. Quick Example: Cost Justification
• 2,000 student district
– Average 1 work order per student
– Average 30 minutes per work order
• Survey Results: 25% Productivity Gains
– Approximately 8 minutes per work order
• Approximately 270 hours/33 days of
Productivity Gains
Don’t forget our 2013 University will be April 20-24th!
www.schooldude.com/university

15. Facilities in the Past
1. Custodial Operations
2. Maintenance Operations
3. Ground Operations
4. Electrical/gas utility
5. Pest Control (in-house)
6. Playground equipment
7. Roofs
8. Safety-general
9. School closings
10. Vandalism
Don’t forget our 2013 University will be April 20-24th!
www.schooldude.com/university

16. Facilities Responsibilities Today
1. Custodial Operations 27. Indoor Air Quality
2. Maintenance Operations 28. Lead in the paint
3. Ground Operations 29. Integrated Pest Management
4. Electrical/gas utility 30. Privatized custodial
5. Pest Control (in-house) 31. Purchased services management
6. Playground equipment 32. Recycle waste program
7. Roofs 33. Re-locatable classrooms
8. Safety-general 34. Right to Know Act
9. School closings 35. Underground storage tanks
10. Vandalism 36. Budget planning
11. Mold Management 37. Labor law issues
12. Asbestos (AHERA) 38. Custodial equipment management
13. Carbon Dioxide Testing 39. Quality assurance program
14. Lead in water 40. Hazardous Waste Removal
15. Natural gas volume purchasing 41. Security Systems
16. Electrical volume purchasing 42. Carbon footprint issues
17. CAS 43. Life/Safety Planning
18. CMMS with preventative maintenance 44. Playground Equipment
19. Electromagnetic emissions 45. Expanded athletic programs
20. Emergency/disaster plans 46. Swimming pool management
21. Energy management systems 47. Indoor track & field
22. Energy Education 48. Fertilization & weed control
23. Data based custodial schedules 49. Artificial athletics fields
24. Rentals, community usuage
25. ADA
26. Owners Construction Rep.
Don’t forget our 2013 University will be April 20-24th!
www.schooldude.com/university

17. Current Challenges: Buildings & Budgets
• Buildings • Budgets
 Increased Complexity  Environmental Conditions
 Increased Use & Demand  Inadequate Funding
 Increased Enrollments  Inadequate Staffing
 Longer Life Expectancies  Deferred Maintenance
Don’t forget our 2013 University will be April 20-24th!
www.schooldude.com/university

18. Today, More than Ever
Before!

19. What comes to mind when
you hear the word “tools”?

20. Conventional Tools
Hammers
Drill
Circular Saw
Screwdrivers
Allen Wrenches
Socket Sets
Pliers
Don’t forget our 2013 University will be April 20-24th!
www.schooldude.com/university

21. Time is Lost!

22. Other Ways Time is Lost?
 Checking work orders in a computer
 Closing work orders in a computer
 Entering time in the computer
 Looking up parts back at the shop
 Looking at plans back at the shop
 Checking e-mail back at the shop
Don’t forget our 2013 University will be April 20-24th!
www.schooldude.com/university

23. You Can!

24. Mobile Technology: Tablets/Smartphones
iPad, iTouch, iPhone
Samsung Galaxy
Sony Tablet
Google Nexus 7
Motorola Zoom
Kindle
Blackberry Playbook
Many, many more!
Don’t forget our 2013 University will be April 20-24th!
www.schooldude.com/university

25. Case Study: Humble ISD (TX)
Deployed 50 iPads to technicians
30k student district
Moved to paperless process
Improved response time
Dramatic increase in work orders processed
SchoolDude MD: 30k work orders processed
SchoolDude MD + iPAD: 60k work orders processed
Don’t forget our 2013 University will be April 20-24th!
www.schooldude.com/university

26. How Can Facilities Use Mobile Devices?
Time Sheet Submittal
Don’t forget our 2013 University will be April 20-24th!
www.schooldude.com/university

27. How Can Facilities Use Mobile Devices?
Checking E-mail Correspondence
Don’t forget our 2013 University will be April 20-24th!
www.schooldude.com/university

28. How Can Facilities Use Mobile Devices?
Calendar Duties
Don’t forget our 2013 University will be April 20-24th!
www.schooldude.com/university

29. How Can Facilities Use Mobile Devices?
Applications: Evernote, Splashtop, PDF, iCody
Don’t forget our 2013 University will be April 20-24th!
www.schooldude.com/university

30. Applications: A Closer Look at iCody
WiFi Barcode Reader
iPhone and iPad
Application
Can replace USB barcode
scanner
Scan a wide range of
barcode types
Cost Effective: $7.99
Don’t forget our 2013 University will be April 20-24th!
www.schooldude.com/university

31. Mobile Applications: Improve Productivity
 DropBox for synchronized file/folder access to multiple devices  Voxer. Allows to you to send voice messages or text or pics,
and sharing abilities and is similar to a push-to-talk some guys may remember from
the Nextel days.
 Evernote for meeting notes that include photos, audio
recording and ability to add apps for handwriting. You can share  HeyTell. Pre-Voxer push-to-talk messenger.
and email them and syncs with your multiple devices.
 Fileboard can link DropBox, Evernote, Gmail, Sharepoint and  Skype. Allows you to talk/video chat with other users, very
other file applications into one view for updates and edits, internationally recognized.
redline docs for review and electronically sign documents
 AutoCAD WS. allows you to view, edit and share CAD files, plus
 Google Maps annotate and revise drawings
 Dragon for audio-to-text. You can talk into the microphone and  Projectbook. Alternative to Evernote, but not as prevalent in
it will dictate your comments that can be copied/pasted into the market or compatible with other apps, but good for project
anything else. managers to consider.
 Sign-N-Send. allows you to open docs such as a PDF to sign and  iScope for project management that will also integrate with
notate. You can email the results or add it to dropbox. great for some apps like Dropbox.
signing work orders, delivery slips, etc.
 iTunes U and TED for professional development podcasts
 Mindjet. Allows you to map out processes or work or
workflows.
 iTranslate. Allows you to speak and see the translation for
around 30 languages. Google may have something for voice
also in addition to their text and webpage translators.
Don’t forget our 2013 University will be April 20-24th!
www.schooldude.com/university

32. How Can Facilities Use Mobile Devices?
Building Drawings
Don’t forget our 2013 University will be April 20-24th!
www.schooldude.com/university

33. How Can Facilities Use Mobile Devices?
Parts Manual
Don’t forget our 2013 University will be April 20-24th!
www.schooldude.com/university

34. How Can Facilities Use Mobile Devices?
Processing Work Orders
Don’t forget our 2013 University will be April 20-24th!
www.schooldude.com/university

35. Case Study: Abilene Christian University(TX)
5,000 students
Deployed iPads to technicians (mounted in trucks)
Ability to view new work orders in field
Ability to request new work orders
Ability to close work order in the field
Don’t forget our 2013 University will be April 20-24th!
www.schooldude.com/university

36. How Can Facilities Use Mobile Devices?
 iPad Mounted in Truck: Abilene Christian University (TX)
Don’t forget our 2013 University will be April 20-24th!
www.schooldude.com/university

37. Mobile Device Technology: Benefits to Facilities Directors
Increase Productivity
Save Time
Increase Accountability
More Accurate Data/Reporting
Quicker Response Time
Better Use of Staff Time
Don’t forget our 2013 University will be April 20-24th!
www.schooldude.com/university

38. Questions?
Brian Cruz
NY Account Manager, SchoolDude.com
(877) 760-7228
bcruz@schooldude.com
Matt Lightner
Applications Engineer, SchoolDude.com
mlightner@schooldude.com
Don’t forget our 2013 University will be April 20-24th!
www.schooldude.com/university