1. Smithsonian Institution Libraries
“Metadata Mixing & Matching For
Discovery”
CLSC 877
Metadata and Project Management
Suzanne C. Pilsk ~ Smithsonian Institution Libraries ~ 2010
2. Facts and Figures
Smithsonian Institution Libraries
– Washington, D.C.
• Anacostia Museum & Center for African American History and Culture
Library
• Anthropology Library
• Botany and Horticulture Library
• The Dibner Library of the History of Science and Technology
• Freer Gallery of Art and Arthur M. Sackler Gallery Library
• Hirshhorn Museum and Sculpture Garden Library
• Joseph F. Cullman 3rd Library of Natural History
3. Facts and Figures
Smithsonian Institution Libraries
Washington, D.C. (continued)
• Museum Studies & Reference Library
• National Air and Space Museum Library
• National Museum of American History Library
• National Museum of Natural History Library
• National Postal Museum Library
• National Zoological Park Library
• Smithsonian American Art Museum/National Portrait Gallery Library
• Warren M. Robbins Library, National Museum of African Art
4. Facts and Figures
Smithsonian Institution Libraries
• Elsewhere
– Suitland, Md.
• Museum Support Center Library
• National Museum of the American Indian Library
– Edgewater, Md.
• Smithsonian Environmental Research Center Library
– New York City
• Cooper-Hewitt, National Design Museum Library
– Republic of Panama
• Smithsonian Tropical Research Institute Library
5. Facts and Figures
Smithsonian Institution Libraries
• African Art • Latino History and Culture
• African American History and • Materials Research
Culture • Modern and Contemporary Art
• Anthropology • Museology
• American Art • Native American History and
• American History Culture
• Asian and Middle Eastern Art • Natural History
• Aviation history and Space Flight • Postal History
• Design and Decorative Arts • Tropical Biology
• Environmental Management and • Trade Literature
Ecology • World’s Fair Ephemera
• History of Science and
Technology
6. What’s So Special?
Public Museum
Smithsonian Institution is the largest museum complex in the
world …
“The Nation’s Attic”
7. “Increase and Diffusion of Knowledge”
Unlock the Mysteries of the Universe
Understanding and Sustaining
a Biodiverse Planet
Valuing World Cultures
Understanding the American Experience
8. SIL Mission
(Smithsonian Directive 500)
As the largest and most diverse museum library
in the world, SIL leads the Smithsonian in taking
advantage of the opportunities of the digital
society. SIL provides authoritative information
and creates innovative services and programs for
Smithsonian Institution researchers, scholars and
curators, as well as the general public, to further
their quest for knowledge. Through paper
preservation and digital technologies, SIL ensures
broad and enduring access to the Libraries’
collections for all users.
9. SIL’s Strategic Plan “Focus on Service”
• GOAL 1: COLLABORATING ACROSS BOUNDARIES
– SIL creates a compelling environment for connecting, collaborating and
exploring across disciplines and information boundaries
• GOAL 2: DISCOVERING INFORMATION
– SIL enhances and eases the discovery of information in our collections
for SI scholars, researchers, scientists, and the larger world of learners
• GOAL 3: CONNECTING WITH USERS
– SIL understands and meets user needs, serving users where they live
and work
• GOAL 4: BUILDING EXPERTISE
– SIL builds expertise on information discovery, navigation and
management
• GOAL 5: ENABLING OUR MISSION
– SIL ensures its success through increased financial strength, effective
administrative support, and organizational excellence
10. Facts and Figures
Smithsonian Institution Libraries
Total volumes
> 1.7 million
50,000 are rare books
10,000 manuscripts
Trade Catalogs
> 500, 000 items
> 30,000 companies
dating from the 1800s
11. Facts and Figures
• 102 Smithsonian Libraries
Staff
• 17 Souls in Cataloging
Services (with contractors)
13. Integrated Library System
Smithsonian Institution
Research Information
System (SIRIS)
– MARC
– AACR2r
– ISBD
– LC Classification
– LC Subject Headings
19. Virtual Library defined in the
Online Dictionary for
Library and Information Science
A "library without walls" in which the collections do
not exist … [in] tangible form at a physical location but
are electronically accessible in digital format via
computer networks.
The term digital library is more appropriate because
virtual (borrowed from "virtual reality") suggests that
the experience of using such a library is not the same
as the "real" thing when in fact the experience of
reading or viewing a document on a computer screen
may be qualitatively different from reading the same
publication in print, but the information content is the
same regardless of format.
~ http://lu.com/odlis/odlis_v.cfm
20. Digital Library defined in the
Online Dictionary for
Library and Information Science
A library in which a significant proportion of the resources are
available in machine-readable format … . The digital content
may be locally held or accessed remotely via computer
networks. … In libraries, the process of digitization began with
the catalog, moved to periodical indexes and abstracting
services, then to periodicals and large reference works, and
finally to book publishing.
~ http://lu.com/odlis/odlis_v.cfm
21. Traditional Digital Library
• Electronic Journals &
Databases
• Digital Editions
• Online Exhibitions
• Online Catalog
• Digital Reference
45. EOL Bibliographic
Curator species Data from
RequestEvaluate need SIRIS Carts delivered to scanner
title
Goin’ down is…
Need
Put on shipping cart,
“gap-fill” Picklist Database
the rows generate‘packinglist’ invoice
for other Stores Select /
BHL library reject / ship
Update picklist if item record
state & supplies
has been changed
item metadata During cataloging touch-up
to IA Circ to scanner
Select title
serial? no in picklist,
Circ to cataloging
upload to
monograph de-duper for MARC editing
yes
no The Stacks Reject in picklist,
Duplicate? fail
Other yes Circ in Horizon
Return to stacks
library
“bid” ? Meta-
Reject in picklist, data
no return to stacks check pass
“Bid” Pull from stacks
Preser-
on title, Circ in ILS vation
select in Preliminary metadata check review pass
picklist And physical check
fail
46. IA scanning process
BHL Portal
Unique IA id is assigned
Metadata is gathered from Periodically harvests
SIRIS and the picklist db Marc.xml (bib) and item
And associated with the scan Records, along with
JP2000s generated JP2000 from
Carts delivered & transformed Archive.org
to scanner Served on archive.org
To index and display
QA is done by IA on 10%
In the portal
Put on shipping cart,
generate ‘packinglist’ Books are returned,
Invoice, alert cart contents are
scanning center verified against invoice
SIL does 20% QA Download .csv from
Update picklist Checking for metadata matching
to indicate portal with SIL
With item, scan quality etc
rescan barcodes, Portal
URLs
no Pass QA?
yes
Updated in picklist as scanned
Circ in Horizon Send URLs to SIRIS
Place BHL sticker near barcode Office for batch
Return to Stacks updates
47. BHL
Mass Scanning Workflow
•Bid Lists
•Serials Management
•Pick Lists
•Packing Lists
•Monographic Management
•Local data flow
•WonderFetch tm
•Return of data
•Return of material
•Billing
Ernest Ingersoll
Hand-book to the National Museum … Smithsonian Institution, 1886
48. BHL
1. Select Book ~Pull from Shelf
2. Review Physically and Metadata
3. Establish viability and create
Wonderfetchtm
4. Send to IA scanning center
5. Book is scanned & QA
6. Page images loaded
7. Derivatives created
8. Book returned to library
9. Files harvested from IA portal to
BHL
10. Taxonomic Intelligence Added
11. Available through BHL
66. Chronology
Issues Circulation
Holdings
Sort and Filter for
Descriptive Data Appropriate Material
Hooks for Known and Packing/ Receiving
Unknown Re-Use (Badly done graphic) Lists
Incorporate, Identify at time
Re-Purpose, Re- of scan –
Use quality review
Ingested
Receive
in to
NEW
Linked Discovery
Data
Tools
Discovery
to Delivery
67.
68. Collections.SI.edu ~ SI Libraries
842,000 Records in ILS
27,805 Trade literature
74,613 Art and Artists files
4,000 SI Digital Repository
(SI Research Online)
71. Collections.SI.edu ~ Freer + Sackler
53% of the ENTIRE
collection at www.asia.si.edu
& collections.si.edu
12,269 objects online
NOT: F/S G’s Study Collection – 10,872 objects only for
study not for exhibit – will never go online
72. Collections.SI.edu ~ NPM
12,000 Records
Collections.si.edu
16,000 Records in the
ARAGO
214,000 Records
in the database
6 Million objects
= 0.2% in Collections.si.edu
75. Collections.SI.edu ~ NMNH
NMNH estimates 126 Million Specimens
5,400,000 Catalog Records in collection
management system –
5,218,793 available on collections.nmnh.si.edu
(181,207 records not available)
76. Collections.SI.edu ~ NMNH
Coming soon:
IZ 992,000 (68,000 with media)
Bot 788,000 (1,300 with media)
77. Collections.SI.edu ~ NMNH
NMNH estimates 126 Million Specimens
5,400,000 Catalog Records in collection
management system – 5,218,793 available on
collections.nmnh.si.edu
(181,207 records not available)
6 out of 10 units supplying data to
collections.si.edu = 2,527,557 records
(153,418 have images)
78. Collections.SI.edu
4,600,000 Records
445,000 Images
40 Data sources
50%
of the records are from 1 source
(NMNH and still growing 2,527,557 records
with 153,418 images)
79. SI Wide Estimations
• 136.9 MILLION objects
• 13 MILLION digital records
• 821,000 digital images
80. “The worth and importance of
the Institution is not to be
estimated by what it
accumulates within the walls of
its building, but by what it sends
forth to the world.”
—Joseph Henry
The Smithsonian Institution’s First Secretary
1852
81.
82. Credits
Thanks to staff at
NMAI SIL
NMNH MBL/WHOI Library
NPM MoBot
Freer/Sackler NYBG
BHL
83. Smithsonian Institution Libraries
“Metadata Mixing & Matching For
Discovery”
CLSC 877
Metadata and Project Management
Suzanne C. Pilsk
Smithsonian Institution Libraries
PilskS@si.edu
