1. BIDDING, BONDING, SCHOOL BUDGETS AND THE DEVELOPMENT OF A SOUND OPERATIONS & MAINTENANCE FINANCIAL PLAN December 2011 Presented by: Stanley W. Polmateer
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6. KEY FACTORS IN BUDGETING 1. MUST HAVE CREDIBILITY 2. HAVE A SENSE OF REALISM 3. FOLLOWS A LONGER RANGE PLAN 4. EXHIBITS RESPONSIBLE PERFORMANCE 5. FOLLOWS GUIDELINES OF THE DISTRICT 6. IS CONSIDERATE OF CONDITIONS IN THE COMMUNITY 7. COMMUNICATION & COMMUNITY INVOLVEMENT
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10. HOW DO YOU MAKE AN O & M BUDGET? 3. Acct. 200 (Equipment) requires special justification (based on mileage, age, condition) 4. Don’t be afraid to compare contractual services cost vs. “in-house” services cost when justifying additional staff or supply inventory
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12. 5. Be consistent with Building Condition Survey 6. Review annually with the Superintendent 7. Review annually with the Board of Education HOW DO YOU MAKE A CIP BUDGET?
13. VITAL BUDGET TOOLS IN YOUR TOOL BOX 1. The O & M Budget Template 2. Personnel Indices 3. The Five Year Plan 4. Building Condition Survey
14. THE O & M BUDGET TEMPLATE 1. Organized by account in numerical order (1620 & 1621 accounts) 2. Include sufficient detail (type of service, type of supply, quantity, etc.) 3. Compare to last years budget (by account) to show increase or decrease
15. THE FIVE YEAR PLAN 1. Review annually with key administration 2. Consider priorities of projects 3. Be very accurate for first 2 –3 years 4. Years 4 & 5 are not as well defined 5. Should be coordinated with Bldg. Condition Survey 6. Review with Supt. & Bd. of Ed. Annually 7. Publish document annually and distribute to all participants to the plan
16. BUILDING CONDITION SURVEY 1. Required by Commissioner’s Regulation 2. Review annually for updates with certified individual 3. Must be submitted annually to SED 4. Should be coordinated with 5 Year Plan 5. This is a basis for both O & M and CIP budgets
17. BUDGET TIMELINE October Annual Services Review Appoint Budget Advisory Committee Obtain Board of Ed Guidelines November Begin Budget Advisory Meetings 1 time/month December New Budget Proposal Submittals January Prepare Rollover Budget Review New Budget Proposals February Prepare 1st Draft of Proposed Budget for Board of Education review Review income side of the budget March Modify Original Draft Budget and formulate Final Draft for Board of Education submittal
18. BUDGET TIMELINE April Further modify budget proposal Budget Advisory Committee recommends to the Superintendent New Proposed Budget Board of Education adopts Final Budget Proposal for referendum (including separate propositions) Send out Proposed Budget and explanation to voting public May Voting public considers Budget Proposition and approves or disapproves June If disapproved, Board of Education adopts a Contingency Budget or modifies Original Budget and re-submits for voter approval July New school year budget begins
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