YASH performed a detailed system assessment of the database growth. After understanding the detailed business requirements, a phased archiving strategy was designed, and covered the archiving objects, business data elements, retention periods and retrieval plans.

1. SAP® Success Story @ YASH
Data Archiving Reduced Payroll Processing Time
from 1-2 Days to a Few Hours
Industry
Life Sciences
Geography
US
The Client
Boston Medical Center
(BMC) is a private, not-for-
profit, academic medical
center and the primary
teaching affiliate for
Boston University School
of Medicine. Consistent
with its mission to provide
the best in health care
to all, BMC is the largest
safety net hospital in
New England and reaches
into the community as a
founding partner of Boston Lack of Database Maintenance Caused Performance Bottlenecks
HealthNet, a network of 15 BMC deployed SAP R/3 4.6C in 2001 and the consequent high volume of data growth had
community health centers become a major concern for the organization. With 4581 employees and more than 840,000
serving more than a quarter patient visits in 2009, the total database size in the production environment was fast growing.
million people annually. The company’s current SAP system was not efficient for reporting, queries and searches, as
the system took a very long time to process and execute. They sought a comprehensive
data archiving process for their SAP landscape to reduce the amount of live data that would
increase performance and reduce the time needed for system backup activities. Data archiving
is the process of removing mass data from the SAP database combined with ongoing storage
of this data on to secondary media. After removal, this archived data is still accessible to
end users via their SAP Standard Interfaces or third party tools. The large volumes of data
accumulating in the SAP R/3 database has significant impact on system performance, dialog
response times, time required for backup of the system and overall cost of utilization.
BMC’s objective was to reduce the overall size of the database by 30% in the areas of Human
Resources (HR), Finance and Accounting. YASH Technologies was selected as the strategic
partner to define and implement a standard archiving process along with documented
procedures for data archiving, recovery, and destruction.

2. YASH performed a detailed system assessment of the database growth. After understanding the detailed business requirements, a
phased archiving strategy was designed, and covered the archiving objects, business data elements, retention periods and retrieval
plans.
Phase 1—Analysis: Create the detailed plan, identify additional hardware/software requirements, acquire/update data retrieval
methods as necessary.
Phase 2—Archive Solution Design: Archive objects, confirm retention strategy, define functional requirements and specifications
for the archiving retrieval process, outline SAP security changes, and identify OSS notes according to system version.
Phase 3—Implementation: Test procedures for archiving, configure archiving objects, install and configure storage and archive
retrieval roles, conduct custom programming, test case definition, perform unit and integration testing, and prepare for training.
Phase 4—Execution: Plan go-live and job scheduling, conduct end-user training and help desk preparation.
Phase 5—Go-Live and Maintenance: Complete archiving, measure and report archiving results, and transition maintenance plan.
YASH provided additional custom enhancements with complete documentation for functional reports using archived and non-archived
payroll and HR data to meet BMC’s unique business requirements. This resulted in a 98% reduction of database size.
Successful Data Archiving Processes Reduced Backup Costs by 40%
BMC’s successful data archiving initiative reduced backup costs by 40%, and improved productivity and collaboration with instant data
and document access. Most importantly, BMC realized a reduction in payroll processing time from 1-2 days to a few hours. Additional
benefits incurred included:
• Boost in IT performance and availability for low total • An efficient sequential process for functional reporting
cost of ownership needs
• Improved speed and efficiency of transactional activities • Shorter runtime for backup and recovery
and processes • Reduced hardware costs for disk, CPU, memory, as well
• Improved compliance with long-term secure storage of as administration costs
archived data • Reduced costs to maintain and run a growing application
• Ability to accommodate growth and expansion with a infrastructure
scalable solution
In the future, BMC would like to extend their current SAP ERP footprint to include upgrading to the newest version, ECC 6.0. YASH
delivered a successful data archiving strategy that will minimize risk, and provide a foundation for faster, more cost-effective upgrades
to higher version releases.
About YASH Technologies
YASH Technologies focuses on customer success. As a leading technology services and outsourcing partner for medium and large global
customers, we leverage technology and our flexible delivery models to drive performance and business value throughout a customer’s
enterprise. YASH’s comprehensive service approach incorporates a holistic view of our customers that extends beyond delivery. This approach
integrates enterprise solutions and services, proprietary best practice offerings, strategic application and maintenance outsourcing, as well as
consulting and integration services. YASH is a SEI CMMI (Level 3) and an ISO 9001:2008 certified company with U.S. and India headquarters and
regional sales and development offices spread across three continents. YASH is also part of a select group of companies that are SAP -certified
global providers of application management services.
For more information, please visit www.yash.com or email info@yash.com
YASH Technologies www.yash.com/contactus
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