This presentation discusses the benefits of moving to an Automated Time and Attendance system.

1. Advance Systems America, Inc. is part of the Mitrefinch family of companies
TMS Automated Workforce
Management Solution

2. About Advance Systems
A subsidiary of Industry-leading
Mitrefinch Group
Headquartered in Boston, MA.
Over 4,000 customers in the US, Canada,
Ireland, the UK and Australia
$25 Million in Annual Revenues.
A pedigree of 30 years on the world-wide
stage at affordable pricing.

3. Choosing a Time & Attendance System
What are the requirements for a system?
What are the main areas of improvement
from a system?
Full service provider vs. re-seller?
Subscription or purchase model, what are
the advantages of each?
What are your requirements for training
and support?
What are the key benefits?

4. Single Database, Total Automation
All of your workforce management tools in one system
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5. Time and Labor
Time & Labor
Ability to calculate complex work rules
– eliminate duplicate and manual data
entry
On average “Buddy Punching”
accounts for payroll inflation of 2.2%.
A company’s payroll error rate typically
falls between 2% and 5% of total
payroll costs.
Multiple methods of data collection:
- Clocking Terminals
- SMS Text Messaging
- IVR Phone System
- PC Clocking – Bio-metric Mice
- iPhone & Android Applications
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6. Leave Management
Leave Mgmt
Employees take an average of 1.25
days of extra leave time per year, this
equates to 0.48% of payroll.
The average cost to defend yourself
against an FMLA case is $78,000
despite the outcome.
There are currently 5 employee bills in
Congress that could impact current
FMLA legislation. Ensure full
compliance with TMS.
Manage all of your employee’s leave
and stay in compliance with Federal
and State Legislation by automating
the process with TMS.
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7. Scheduling
Scheduling
Ineffective scheduling yields:
- Poor visibility of labor and volume
- No way to track casual overtime
- Poor forecasting and scheduling
Too Few People:
- Unplanned overtime
- Poor quality, lower output, safety
concerns
- Lower sales and poor customer
service
Schedule by required skill sets and
occupancy rates
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8. Job Costing
Job Costing
Track multiple jobs in a single time
span
Allocate actual cost to a job or task
Track multiple employees with single
transaction
Track results for productivity and
efficiency
Gain more insight into the production
of your workforce
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9. Employee Self Service
ESS
Increase productivity by pushing the
work out to the workforce.
Enable your employees automate the
time off request process
Eliminate paper trails and update
timecards and schedules automatically
Increase transparency and keep
information up to date by allowing
employee visibility
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10. Human Resources Management
HR Management
Pro-actively manage Human Resources
information by setting up automatic
email reminders
FMLA and FLSA Management and
Reporting
Manage all your HR needs:
- Benefits Management
- Track Licenses & Certifications
- Performance Appraisals
- Pay details
- On-boarding Checklist
- Track employee inventory
- Recruitment
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11. TMS Workforce Management
TMS
Improve productivity, reduce overhead
and minimize compliance risks
TMS offers complete workforce
management through a single solution
on one database
TMS manages the lifecycle of your
workforce from hiring to retiring
ODBC compliant, TMS enables third
party integration with all other ODBC
compliant solutions
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12. Single Database, Total Automation
All of your workforce management tools in one system
e& Labor
Tim
Le g m
av t
M
e
R e s m an
ces
TMS
our
Hu
Automated
Sche
Workforce
dulin
Mgmt
g
vic e
S er yee
lf p lo
Se m
ng
Job Costi
E

13. Single Database, Total Automation
All of your workforce management tools in one system
e& Labor
Tim
Le gm
av t
M
e
Res man
ces
our TMS
Hu
Automated
Sche
Workforce
d
Mgmt
uling
Em
Se p
lf loy
Se e
rv e
ice
Job Costing

14. The Advance Systems Advantage
Flexibility to configure and customize the system to your
specific needs without hindering the ability to upgrade at
will.
Available for purchase with the flexibility for third party
hosting options
Significantly reduced modules in order to create a
scalable solution that offers full benefits to all users
Live implementation and training which allows for quicker
installation and go live dates
Single location for support – real people with outstanding
turn times
Over 30 years of experience on a global scale

15. The Advance Systems Advantage
Flexibility to configure and customize the system to your
specific needs without hindering the ability to upgrade at
will.
Available for purchase with the flexibility for third party
hosting options
Significantly reduced modules in order to create a
scalable solution that offers full benefits to all users
Live implementation and training which allows for quicker
installation and go live dates
Single location for support – real people with outstanding
turn times
Over 30 years of experience on a global scale

16. Benefits for Finance
Reduction in payroll processing time - resulting
in average weekly savings of 7 minutes per
employee
Reduction in Payroll Error rate by an average of
1.2% of total payroll.
Eliminate fraudulent punches - On average
“Buddy Punching” accounts for payroll inflation
of 2.2%
Improve on productivity with more efficient
processes
Eliminate Leave inflation – On average an
employee receives 1.25 extra days of Leave per
year in the absence of a Time & Attendance
System. This equates to 0.48% of payroll.

17. Benefits for Information Technology
Increased security – role based system
with configurable access rights / user
permissions
Improved productivity
Easy and quick to implement - requires
minimum resources from an IT
perspective during and after
implementation
Reduce overhead by making the
workforce drastically more efficient.

18. Benefits for Human Resources
Employee Self Service - Eliminate employee
requests about how many holidays they have
taken / remaining
Reporting on Employee Data – Benefits /
Probation / Entitlements / Absence Reporting /
Performance Appraisals
Eliminate duplicate entry of information
Automated ‘Time off’ requests
Push out responsibility to Supervisors, the
information is at their finger tips
Eliminate duplication between Supervisors and
HR department
FMLA Management, Tracking and Eligibility

19. ASA Customers

20. What they’re saying…
“Each store can decide in advance the number of staff
required for the following week and this has cut overtime
for the company by 1.5 million. This has generated a 10%
saving in net wages.”
– Tony McEntee, Lifestyle Sports
“Our Payroll processing time has been reduced by 30%”
– Chris O’Neill, Component Sources Int’l
“Upgrading from a manual to a computerized time and
attendance system is like seeing a light bulb being switched
on.”
– Jack Fisher, Northeast Behavioral Health