1. Measuring Success -
Evaluation of Projects

2. Measuring Success -
Evaluation of Projects
Basic project concepts
• Project supported by Club members?
• What project outcome is required?
• Is there a realistic scope of work?
• Accurate data for a budget?
• Who will do the work?
• When will it be finished?
• Will it be sustainable?

3. Measuring Success -
Evaluation of Projects
Essential forms of evaluation
• Evaluate the project scope
• Review the budget
• Make a judgement
• Analyse
• Assess
• Consider alternatives
• Measure progress

4. Measuring Success -
Evaluation of Projects
Evaluation stages
• Initial Stage
Understand the project. Member’s involvement.
Initial evaluation before application.
• Interim Stage
Understand approval conditions. Visit the site.
Review & measure progress to approve payments
• Final Stage
Check that all work is actually complete. Prepare
final report. Review sustainability equation. Well done.

5. Measuring Success -
Evaluation of Projects
Evaluation Support
• Rotary Foundation Cadre
Rotarians with specific skills review all
humanitarian projects. They carry out site
visits, interim visits and final audits.
• Rotary Australia World Community Service
(RAWCS)
Australia wide organisation assisting Clubs to
carry out all types of projects that can be
supported by funding all around the world.

6. Measuring Success -
Evaluation of Projects
Best Practice
• Use experience of members in your Club
• Keep the concept simple
• Ensure continuity of Club support for long
term projects
• Maintain regular reporting systems
• Visit the project site - photos
• Evaluate the sustainability equation

7. Measuring Success -
Evaluation of Projects
NEW MEMBERS
Promote Club initiatives
for introducing new
members
PUBLIC
AWARENESS
Publicity, advertising
showcase projects to
the Community
INVOLVEMENT
Training & information
on ALL Rotary Programs
& Club projects
NEW PROJECTS
get members involved,
provide leadership to
RETAIN members

8. Measuring Success -
Evaluation of Projects
Summary
• Maintain constant evaluation of your
project. Record keeping is vital
• Was all the effort justified?
• Ensure members get “hands on” and
become engaged on the project
• Publicise successful Club projects
in your Regional Magazine