This is a paper that was presented at the 2011 Insync Conference in Sydney, Australia in the Primavera Stream. Cheers Richard

1. Integrated Project Control
Systems
Richard Houghton - MTM Planning
Manager
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2. PCS - Ask ourselves
• Why you do that?
• Choices?
• Who needs to be involved?
• Making a rod for our own backs?
• Advantages?
• What is the organisational maturity?
• Why is this becoming the thing to do?
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3. PCS – Background
• Disparate stand alone systems
• Manages the systems interfaces, data
capture, data mining, forecasting, earned
value, reporting, timesheet processing,
benchmarking & financial controls
• Eliminate multiple entry of the same data
into multiple systems
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4. PCS - Objectives
Integrate our Financial, Estimating &
Planning Systems
Eliminate heavy reliance on excel
Centralised, reliable & secure database
Data captured generates useable metrics
Consistent workflow, procedures &
reporting
Win more work through excellence
Protect or increase our margin & efficiency
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5. PCS – Our Choices
 Use excel & generate reports using
extracted data
 Use some middleware to integrate what
we already have
 Develop an in-house system
 Use an “off the shelf” system
 Do nothing
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6. PCS – the Scope
PRESENT FUTURE
Expert Primavera Mincom
Estimation P6 Ellipse Expert Primavera Mincom
Estimation P6 Ellipse
Extract Extract Extract
Project
MS Excel MS Excel Control
System
Reporting Reporting Reporting
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7. PCS – the Components
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8. PCS – The Benefits
• Consistent, traceable & accurate
forecasting/reporting
• Analyse multiple projects enabling performance
comparison
• Effectively measure earned value & cashflow
• Identification & processing of variations
• Structured change control
• Monitor risk allocation & funding
• Capture historical data for benchmarking
• Understand cause & effect
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9. PCS – Potential Performance
 230% more likely to deliver more
than 90% of projects early/on time
 188% more likely to deliver more
than 90% of projects within budget
 183% more likely to contain the
budget overruns to be less than 10%
 43% less likely to have poor
performance on one project, have a
ripple effect on others
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10. PCS – Staff Implications
• Improved consistent processes
• Eliminate multiple data entry
• More time to analyse & review results
• Allows recommendations & corrective actions
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11. PCS – Other Considerations
 Common WBS
 Practical & Useable
 Clearly understood processes
 Clear objectives
 Stakeholder buy-in
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12. PCS – The Risks
• Procedure / Work flow
• User Adoption
• Training
• System Interfaces
• Unrealistic expectations
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13. PCS – The Monster
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14. PCS – Conclusion
 Consistent methods & reporting
 Single data entry
 Historical data
 Best practice.
Thank You
Richard Houghton.
MTM Planning Manager
The most comprehensive Oracle applications & technology content under one roof