Management and Technology improvements and program development in Butler County.

1. Butler County Commissioners Office
Innovation in management – June 2011 to July
2012
Mike Campbell
July 2012

2. A unique and innovative contract with the Butler County Port Authority
provided the County with management and administrative resources to
develop a strategic economic development program while improving
management processes in the Commissioners Office. The LGIF Grant and
the Fiber Ownership Program are just two of the innovative efforts.
BUTLER COUNTY

3. RMS System - in July 2011 RMS Agenda Review Team created:

4. Organization Management
• Innovative contract with Commissioners and BCPA for Interim County
Administrator 6/15/11
• Performance Audit – prepared response 7/20 – 7/29
• Classified/Compensation – HR- Clemons/Nelson Study - Reviewed by HR
Directors - - Report is submitted to Commissioners - Modified and/or
adopted Note: Get closer to Kaiser Scale where you are paid for what you do.
(Commissioners approved the Clemons and Nelson Pay Study 8/04/11 with provisions
• Investigate HR Functions/consolidation and Admin Policies – HR
Directors
• Search for County Administrator – HR & Mike and Commissioners
• Pending Litigation – Gary and Prosecutor
• Human Resources – CORSA Inspection and findings for safety
• BOE – Maintenance program and upgrade instead of purchase of new
machines (several meetings to review optical scanners vs. touch system
costs)
• Space Study
1

5. Organization Management
• Negotiations with the City of Hamilton on the parking garage – February 2012
• Fuel Depot negotiations with City of Hamilton
• DD Contract Negotiations (tentative agreement 8/04/11)
• Mental Health Levy Renewal (approved for ballot by Commissioners 7/14/11)
• Auditor Financial Software – ERP software (contract approved and implementation phase
in progress)
• Airport – operations and management (FAA Grant submitted 7/28/11)
• HR Clemons Study is at Stage 2 with employee comments (adopted with provisions
for job descriptions and modification)
• Improve EMA and internal emergency response based on power outage 6/20/11
• Cost Neutral Reorganization Plan for IT 6/15 – 6/30
• Intranet Development – 2011-2012 > Maintenance Work Order System created
to better manage repairs – September 2012
• City of Hamilton and Butler County Parking Garage Collaboration 2012 - County
received check from City for costs August 2012
• Security Committee established – 2011
2

6. Organization Management
• Facility Manager Hire (July 2011) – Commissioners, started July 18th)
 Capital Improvements Plan IT Director Duties – Mike, Gary and Commissioners -
Staff Training - Hardware (IT Reorganization Plan from 23 to 19 employees
7/17/11)
• Kronos – implement electronic payroll system throughout the organization
(this was approved for implementation on 8/01/11)
• Children Services – Collective Bargaining Unit Agreement
• Energy Audit ( April 2012 using grant funds)
• Care Facility – Collective Bargaining Unit contract
• Inter-Governmental Cooperation with the City of Hamilton and Middletown
in establishing the Butler County Land Reutilization Corporation (June 2012)
• MOU and Development Agreement w/Steiner (April and June 2012)
• Local Gov’t Innovation Fund $100K grant approved by ODOD 7/9/12
• Fiber Bonds & Notes refinancing proposal (save $200K per year in debt payments)
07/12/12 <Last four action items involve economic development>
3

7. Leadership Team
• The LT was developed from the
RMS Agenda Team to identify
strategic and those management
issues that need immediate
attention.
• Develop Strategic Vision
• Identify goals
• Define the scope of organization
and process improvement

8. Current Status of Fiber
Lease and Maintenance Fee Internal Customers
• Sheriff’s Office
• Lease: Miami University • 911 and 800 Megahertz
• Maintenance Fee: • Developmentally Disabled
Cincinnati Bell Telephone • (Ohio Dept. of) Job & Family
Services*
• County Voice Data to
approximately 30 sites
• County DR Site
• SCADA Water & Sewer
External Customers
• SWOCA/Fitton Center
• *ODJFS
• Cincinnati Bell & Time
Warner
• VORA – 2 strands

9. Potential Partnerships
• OARnet
• Southwest Ohio Computer Association
• State of Ohio
• Federal and State Agencies
• Local Government
• Xavier University (Branch in West Chester)
• Indiana Wesleyan
• Local Governments
• Non-Profits
• Healthcare Organizations and Institutions
• TID
• Telecom Companies including Time Warner, AT&T, Cincinnati
Bell

10. • Fiber lease agreements with telecom firms are required where
Development Projects in the County have a Development
Agreement with the Developer that specifies required
utilization of the County fiber strands with the Butler County
Port Authority as the owner/manager of the fiber optic network
ring strands.
• The BCPA would request bids from telecom firms to provide
data, phone, internet and related services.
• A strand lease fee would be negotiated with the telecom firm
selected.
Proposed Process for Fiber Development
Butler County Receives Funds

11. Current Status
• What progress has been made since the previous milestone? The LT has
discussed the Parking Garage and the negotiating strategy that would
result in an invoice to the City for a fair and reasonable funding of the
PG.
• Which tasks have been completed? Most of the action items in Organization
Management 1 -3 have been started or completed.
• What issues have been resolved? Reorg of BCCIS, The City payment for the
Parking Garage, Steiner project MOU, Clemons Nelson partially implemented,
Land Bank established, ERP software to be implemented, LGIF Grant…….
• What new issues have risen? *
• Is the project currently ahead of schedule, on track, or delayed?
• If delayed, what is the mitigation plan?

12. Timeline
Butler County Port Authority to develop focus on economic development programs
and plan strategy.

13. Looking Ahead
• When is the next milestone? For economic
development it would be the Butler County Port
Authority managing economic development
assets.
• What are the expected deliverables? Savings
and revenue for the BCPA and County.
• Known risks and issues
• What is the investigation timeline for these
issues?
• What are the immediate next steps? Fiber
transferred to the BCPA.

14. Dependencies and
Resources
Commissioners
Office
Boards Elected Officials
Butler
County
Services and
Residents
Programs

15. 2013 Plans and Strategy
APPENDIX

16. Appendix
• Budget
• Implement Performance Audit Recommendations where
practical
• Develop Management Strategy that has a focus on economic
development and management improvement
• Supplemental documents
• Contact information