1. Business
Presentation

2. Business
Presentation
Formal speech or written information for
the business related activities
People who plans a career in business
sector need to make business presentation.

3. Purpose of Presentation
What information to include and what to omit and
in what order to present information
Most presentation seeks:
- Reporting
- Explaining
- Persuading
- Motivating

4. Types of
Business Presentation
Oral Presentation
• Factual information using using the spoken word
• Practices daily in most of business organizations
Written Presentation
• Used for complex situations to secure the information.

5. Process of
Business Presentation
Planning Organizing
Delivering
Practicing Developing

6. Process of
Business Presentation
Planning
- Determine the purpose of presentation
- Analyzing the audience
- Determining the timing and method of delivery
Organizing
- Data and facts collection
- Arranging in logical order

7. Process of
Business Presentation
Developing
- Developing the Visual adds to attract audience.
- Using exact and informative adds.
- Eg: using of graphs, tables, pictures etc.
Practicing
- Rehearsing by simulating the actual presentation
condition as closely as possible.
- Rehearsing in front of mirror, or in open hall.

8. Process of
Business Presentation
Delivering
- Important part of oral presentation
- Maintain eye contact, movement, Facial
Expression, Dressing, Gesture etc.
- Speaking in the effective manner and answering the
question logically with confidence.

9. Visual aids for
Business Presentation
Developing Visual aids
Transparencies and Slides
Electronics Presentation

10. Delivery of
Business Presentation
During planning of presentation, presenter must decide the
method of delivery. Either he/she have to memorize, read it
or speak from the notes.
Talk time, content complicity and method should be clear
Speaking
Memorizing Reading from Notes

11. Speaking
Memorizing Reading from Notes
This is applicable for short and significant
presentation
It is effective, if presentation explore his/ her
speech clearly and confidence.

12. Speaking
Memorizing Reading from Notes
Writing art a speech and reading form the
prepare text (useful for complex and technical topics)
This types of delivery is not applicable for
most business setting (no eye contact, no
flexibility, lack on gesture and expression and )

13. Speaking
Memorizing Reading from Notes
Effective method of business presentation
Notes contain key phrases rather then
complete sentences in a print form.
Notes helps to ensure whether the presenting
points are covered or not

14. Organizing the
Business Presentation
Make a note (note for speaking)
Purpose of opening is to capture
Opening the interest of audience
Introduce topic and provide
The Body background information
Closing Quote well known person and
give a starting fact (real information)

15. Organizing the
Business Presentation
Make a note (note for speaking)
Choose a logical Sequences
Opening - present on the basis of criteria
- arranging in order (order of information)
- case solution (with problem posing solution)
The Body - elimination of alternatives
Establishment Credibility
- support ideas and argument with credible
Closing evidence, statistics, examples and actual
experiences (Provide handout)
- Deal with negative information

16. Organizing the
Business Presentation
Make a note (note for speaking)
Ending is a summaries of main points
Opening
Finishing on a strong, upbeat note,
leaving audience with a clear and
The Body simple message
Telling short story, making personal
Closing appeal and or end with suitable
quotation

17. Work Team Presentation
- Make individual assignment for a team presentation
based on individual strength and performance
- Common strategies for communicating complex projects
(need expertise and more time to prepare the entire presentation)
- Extensive planning, and close coordination is needed
- Formationn of team leader and division of work
(everyone need not to share equally, so that different section is
assigned for individuals )

18. A Perfect Presentation

19. Audience Handouts
providing a complex data & information
•Supplement of presenters oral information handout to
the audience (printed copy of notes ,tables or illustration )
•It provides review and information for the audience
long after the presentation
•Helpful, when dealing with complex information.
(statical table, graphical table, letter sample etc )

20. Audience Handouts
providing a complex data & information
What to include?
- Must important information (points) of presentation
- Include additional information which are not fitted in
project slides
- Organize handout topic in sequences and provide
plenty of white space

21. Audience Handouts
providing a complex data & information
When to provide?
It depends on situation and on presentation
Presenter should decide the most effective time to
distribute handout either before, during or after the
presentation.
(some are provided previously, some are during and some are after
the presentation )

22. Components of
Business Presentation
- General Process
(Planning, Organizing, Developing, Preparing, Delivering )
- Clothing and Gesture
- Power-Point and Visual aids
- Audience Handout

23. Clothing & Gesture
for effective presentation
Hand Gesture
Body Gesture
Movement and sound less activities
Formal dress combination

24. Power-Point
and visual aids management
What to do, and
What not to do…?

25. Things to remember
 Slide background and text color
 Text format and Design
 Figure and Graph presentation
 Animation and motion
 Technology and its proper usage
 Arrangement and design
Some Examples

26. Slide background and text color
In general, this types of light and punk
background color is not allowed for the
business presentation
It irritates audience and they are not
attached on what you are saying.

27. Font Analysis…
TEXT IN ONLY UPPER CASE ARE NOT ALLOWDED
font should be perfectly analyzed
Don’t use fancy fonts for business presentation
Choose the perfect fonts which are easy to read
Don’t use those color, which do not make any sense
Dont forget to cheek your worlds (correct spell )
Don’t use Complicated words, which is difficult to read

28. Using Bullets points
•Maximum •Impression •Effective
•use of •So •Business
•Bullet •It is •Presentation
•Points in •Better
•Business •Not to
•Presentation •Use
•Does •Lots of
•Not creates •Bullets
•Good •In

29. Slide Structure ------ BAD
This page contains too many words for a
presentation slide. It is not written in point
form, and it creates difficulty for audience to
read and for presenter to present each point. it
looks much more complicated. In short, my
audience will spend too much time trying to
read this paragraph instead of listening to me
And so that I request you not to do this. This is
very bad way of arrangement and it does not

30. Contd….
make any sense. Very bad way of
arrangement.
This is not applicable for
Good presentation.

31. Slide Structure ----- GOOD
• Write in point form, not complete sentences
• Show one point at a time.
• Use at least an 18-point font
• Do not make each part over animated
• Use graphs rather than just charts and words
• Use Light Background Color
Don’t use more then
five or six bullet
points in one slide.

32. Use Effective Graph ----- Good
Items Sold in First Quarter of 2010 by IBMS business house
100
90
80
70
60
Blue Balls
50 Red Balls
40
30
20
10
0
January February March April

33. Use of Graph -----
100
Bad
90
90
80
70
60
Blue Balls
50
Red Balls
40 38.6
34.6
30.6 31.6
30 27.4
20.4 20.4
20
10
0
January February March April

34. Use Readable Pictures
Do you understand this…?
So make picture appropriate
and readable.

35. Conclusion
for good impression
Use an effective and strong closing Your audience is
likely to remember your last words
Use a conclusion slide to: Summarize the main points
of your presentation suggest future avenues of
research
Let audience ask the questions and give
the answer

36. Employment
Communication
Concept
Why needed ?
For career Business For Business
Planning Development Activities

37. Planning Career
Self Analysis
• What job (career) do you preferred
• In what types of organization
• Life and Career (what you want to be?)

38. Planning Career
Research
• Occupational Information
(working condition, earning, nature of the work,
employment level, job outlook etc )
• Organizational Research
- Industry and company information
(Personal Visit, Online or get from 3rd person )
- Networking
(Creating bond between organizational parties, friends, co-workers)

39. Preparing Resume
What is Resume?
A brief record of one’s personal history and
qualifications that is typically prepared by an applicant
for a job
The emphasis in the resume should be on future rather
on the past
Length

40. Preparing Resume
Format
Use clear, simple design with plenty of white space and
logical organization
Don’t try to put everything you know, make it impressive
Format the resume on the standard sized paper

41. Preparing Resume
Content
Provide identical information (such as- education, work
experience, achievements, and references )
First include your name and address (top as main heading)
Then the objectives of job
Educational information
Detail professional activities (special aptitude and skills)

42. Job Application Letter
An application letter communicates to the
prospective employer your interest in and
qualifications for a position within the
organization.
TYPES
•Solicitated application letter
•Unsolicitated application letter

43. Writing Job
Application Letter
Structure
Address and
Salutation
Opening Body part Closing

44. Structure of Application letter
Address and Salutation
Addressing a letter to an individual rather then to an
organization
Opening
it’s a straight forward (it should be short and reader oriented)
State the reason for your letter
Identify the particular position for which you are applying

45. Structure of Application letter
Body
- Main part of the application letter
- many sentences don’t repeat the information from the resume
- Prioritized your strongest qualifications and show how they can
benefit the organisation.
-Convey the message of how good you are and how fruitful your
presence is going to be …
- Avoid too starting from “I”

46. Structure of Application letter
Closing
Politely ask for the interview .
Indicate flexibly regarding your location and time.
Use complimentary closing like “sincerely” to end on
sweet note with an impression.
Be cautious about the presentation : leave enough white
space , sign it with blue or black ink and so on..

47. Preparation for
Job Interview
• Researching Organization
• Practicing Interview Questions
• Preparing of own Questions
• Dressing for Success

48. Conducting yourself
During the Interview
Organization
Employment Communicating
after
Interview the Interview

49. Once Again…
- Business Presentation- process, types
- Delivery of presentation
- Visual aids for business presentation
Transparencies and slides, electronic presentation
- Career Planning
Writing job application letters, resumes writing
- Preparing for Interview

50. Any Questions ??
Presented by :
Prakash Dhakal