The webinar will provide an introduction to Alfresco, an open source content management platform. It will cover the key content services Alfresco provides, including document management, records management, web content management, and collaboration. An overview of the different editions will be presented, as well as how to access a free trial and learn more. The webinar encourages participants to try Alfresco for themselves and ask any questions in the Q&A box.

1. 1 The Alfresco Webinar will start in a few minutes. All lines will be on mute during the Webinar. Please use the Q&A box to submit questions.

2. Alfrescoin an HourPaul HamptonDirector of Product Marketing

3. Agenda Introduction to Alfresco Alfresco Content Management services Alfresco Content Management clients Integrations Compare Editions What Next?

4. Traditional ECM High Cost Slow / LimitedAdoption Complex

5. Alfresco is... Lower Cost Easier to Use Adopted Faster Lower Cost Easier to Use Adopted Faster

6. Web Content Management DocumentManagement Email Archive Collaboration ImageManagement Electronic RecordsManagement Digital AssetManagement Workflow Complete ECM

7. Two Components eMail Web Browser Kofax FTP Network Drive MS Office WebDAV IBM Lotus Google Docs Security Rules / Actions Version Metadata Content Services Client Access Search Lifecycle Workflow Renditions Replication

8. Document Content and Properties Manage any content (.doc .ppt .xls .jpg .mp3 ODF XML .mp4) Metatdata – information about the document Name, Title, Who created, When Created, When modified Can be extended I.e. Customer number and name Support custom types Support for Aspects Document Properties

9. Alfresco Flexible Data Model Type = Report Type = Contract Type = Issue Log Type = Case File ✔ ✔ ✔ ✔ ✔ Aspect = Customer Aspect = Supplier Aspect = Project Customer NameCustomer NumberContactStatus Supplier NameSupplier Number VAT numberStatus Project NameProject Owner Project SponsorStatus ✔ ✔

10. Version Control No need to track by file name Alfresco –v1.ppt Alfresco – v1.2.ppt 2010-05 Alfresco.ppt Keep relationship between versions Role back Traceability Properties Document Version

11. Access Control Lock file on edit Stop multiple editors User Roles Security Control who has access Control the role that they have Document Properties Version Lock Security Roles

12. Access Control PattiRisleyVP of HR JenniferWatmore CEO

13. Content Storage Store content in a ‘Space’ Navigate by: Folder Tag Categories Filters (i.e. favourites) Document Properties Version Folder Lock Security Roles

14. Renditions and Comments Create related files Transform to a different format i.e. HTML, PDF, JPG Allow users to comment on content Comments managed as separate objects Document Properties Version Comments Folder Lock Security Roles Renditions

15. Other Services

16. Rules and Actions Rules are applied to a ‘Space’ Rules perform an action Rules are triggered by an event Inbound, Outbound, Update Can have multiple events Can define the order RulesActions

17. Workflow Documents have a lifecycle They are created They are reviewed They are approved They are published ...and then they are revised and it all starts again! RulesActions Workflow

18. Workflow and Business Process Management (BPM) Based on embedded JbossjBPM Full BPM Capabilities Branching, merging and conditions Scripting Author Write ReviewComment PublishRead “They shouldn’t have seen that it was in review”

20. Both Simple and Advanced search

21. Can search for...

22. Folders / Containers

23. Content (all types)

24. Custom types (example ‘Contract’)

25. Aspects (example ‘customer = ACME’)

26. Application specific (example ‘Contract and customer = ACME’)

27. Extensible via formsRulesActions Workflow Search

28. Screen Shots

29. Storage Policies AKA Information Lifecycle Management (ILM) Dynamic storage based on business policies / lifecycle rules Define business rules Reduced cost without impacting performance RulesActions Workflow Search StoragePolicies

30. Storage Policies Examples By type: Large video files on fast expensive drives. Office documents on slower, more cost effective, drives. By business unit, by age, by usage, by ... Leverage Rules and Actions to drive location SSD$$$ Policy Rules FC Drives$$ Policy Rules SATADrive$ SSD = Solid State DrivesFC = Fibre Channel

31. Content Replication Selective replication of content Can be scheduled, run manually or based on a rule Support for full, incremental and delete replication One source – multiple destinations Head Office Regional Offices Remote DrillingOffice Remote DrillingOffice

32. SharePoint / Office Shared Drive Web Email SMTP Listener Access Content From...

34. No Context

35. No Version Control

37. Document Management 1 2 3

38. Document Details 1 2 3 4 5

39. Project / Team Collaboration Customisable dashboard Each project Includes: Document Library Calendar WIKI Blogs Discussion forums External links Data lists IMAP enabled Alfresco Share

40. Open Source Records Management First ... DoD Certified Open Source RM Solution CMIS-enabled RM Solution Designed for ‘Ease of Use’ Rules processing for auto-filing, metadata collection and rendition generation File records from Web (In RM Site or from other Share Sites) Email – IMAP Support CIFS – Shared Network Drive Supporting Governance, Retention and Compliance

41. Records Management

42. Web Content Management Rich collaboration environment Office–to–Web Web Editor Workflow Production ready templates WCM Development Standard Tools (Spring, Spring Surf, CMIS, Java, Rest) Lightweight scripting speeds development Extensible platform Multiple deployment options

43. Alfresco Web Editor Alfresco Web Editor Framework ComponentEditing Edit from selection list

44. Edit Content

45. IMAP Integration Virtualised IMAP Server Browse and access repository content Open Alfresco from within email client Navigate spaces and Share sites as virtual email folders View metadata, Links to content Drag and Drop for email archiving Configurable attachment handling Works with IMAP compliant clients – No plug-in required

46. Complete Content Management DocumentManagement RecordsManagement Collaboration Web ContentManagement EmailArchive One RepositoryBuilt on Modern Technology Stack

47. Content Services For... Any CMIS Client MS Office Shared Drive SharePoint WEB SAP Email IBM Lotus WebDAV Drupal Google Docs Joomla FTP Kofax

48. Compare Editions Alfresco Enterprise Extensive QA Support for both OS and proprietary platforms Easy to configure clustering JMX Monitoring Alfresco Subsystems Storage Policies Alfresco Community Automated QA on a single OS stack Limited platform support Need to restart servers

49. Compare Services Enterprise Subscription Lower cost than traditional solutions Alfresco Technical Support Agreed SLA’s Support portal Maintenance Upgrade, Updates, Hot Fixes and Back porting Indemnity and Warranty Community Free (but hidden support and deployment costs) No support No SLA’s Community / Wiki None provided Fix yourself, rely on community None

50. What Next? Try Alfresco... 24 Hour trial in the Cloud http://www.alfresco.com/try/ Download 30 day trial http://www.alfresco.com/try/ YouTube videos http://www.youtube.com/alfresco101

51. Summary Alfresco Open Source is a fraction of the cost of traditional solutions Alfresco has be designed and built as a complete ECM solution Alfresco provide extensive Content Services Alfresco Content Services can be access from multiple clients

52. Questions? Paul Hampton Email: Paul.Hampton@Alfresco.Com Twitter: @pauldhampton