5. System Navigation Address bar Module bar (change the sequence) Function list Status bar (currency, company) Sorting Filter (Ctrl G) Filter by selection Tab pages
6. System Navigation Save filter Favorite and favorite query(Drag and Drop) Close all Go to main table form function
9. Chart of Accounts Parameters: Account type DR/CR Requirement Balance Control Closed Exchange adjustment Enquires Transaction Balance Period Balance
10. Practice Create an Account Code: 6068xx Name: Your Name + “Expenses” i.e. Alex Expenses Account Type = Profit and Loss
11. Dimension Dimensions (Common forms) For Analysis Department, Cost Center, Purpose E.g. Department Travel Expense Salary Expense Insurance Expense Transactions
15. Create Journal 2 Methods Traditional Debit Credit Offset Accounts For Single line entry only Equal to 1 line of debit and 1 line of credit Offset Account type Ledger (Accounts) Customer (Sub-ledger) Vendor(Sub-ledger) Bank(Sub-ledger)
18. Practice Create a new journal Journal Name: General Journal Debit Your Expense Credit Petty Cash Transaction text: Your name + Expenses Validate and Post
19. Balance Control Account Balance Control Account (Inquiry -> Balance Control Forecast the impact to the pre-defined accounts before the posting of the journals
20. Save Voucher Template Save Voucher Template (Function -> Save voucher template) Frequently used Voucher Amount template Percent template Load the template (Function -> Select voucher template)
21. Practice Create a voucher Debit: 606500, 606600, 606700 Amount: $200, $300, $500 respectively Credit: 110180 Petty Cash, $1000 Transaction Text: Your name + Journal Template Save as percent template Create a new journal with the template with amount 100000 Check the result
22. Reverse Transaction Reverse Transaction (Chart of Accounts detail -> Transactions) Highlight the entryand Press reverse transactions Enter Posting Date Check the voucher Print
24. Reversing Entry Auto-gen an opposite sided voucher on the reversing date For accrual, reporting requirement etc. Create a New Journal Go to General Tab Tick Reversing Entry Checkbox Enter Reversing Date Post Inquire Voucher Transactions, look for entry generated
26. Periodic Journal Periodic Journal (Periodic -> Periodic Journals) Recurring expenses, income, subscription etc. Create a new entry in periodic journals Date and Transaction Date Periodic Tab Unit Number of Units Last Date
27. Periodic Journal Retrieve Period Journal Create a new general journal Period Journal -> Retrieve Journal Enter “To Date” and Select the period Journal Press “OK” Check the generated journal Validate and Post Check the periodic journal
28. Practice Create your own periodic journal Retrieve it Check the periodic journal
29. Exchange Adjustment Case 16 May Euro: US = 135 At 16 May I entered a voucher which Dr Petty Cash 1000 Euro Cr Sales 1000 Euro The Euro worth 1350 US at 16 May 1 June Euro: US = 120 The Euro worth 1200 US now You earn a unrealized loss of USD$150
30. Exchange Adjustment Select Accounts to be adjusted Select from date and to date Select Currency Code: EUR Tick Adjust Balance Sheet Accounts
31. Exchange Adjustment Check the result Chart of Accounts detail Select the petty cash account and press transactions Browse the voucher
32. Reports and enquires Non posted journal lines (Reports > Journal) Account statement (Chart of Account details) Balance list (Reports > Periodic) Trial Balance (Reports > Periodic) Financial Statement (Reports > Periodic) Audit Trail Voucher transactions
33. More function and Features Approval Account Allocation Accrual Scheme
42. Invoice Register Invoice Register (Journal > Invoice) Create a new line Select Vendor Invoice register -> single sided The offset account will be entered in Invoice App. Jrn Enquire the voucher generated
44. Invoice Pool Invoice Pool(Enquiry > Invoice Pool) Shows the un-approved invoice register
45. Invoice Approval Journal Create a new invoice approval journal Fetch vouchers Highlight and Select Fill in Debit Account Post Enquire the Voucher Generated
47. Invoice Journal Invoice Journal (Journal -> Invoice) Create a new line in journal Select Vendor Account Key in Invoice# Key in transaction text Amount Ledger account Terms Cash discount Post Inquiry voucher
49. Settlement Payment Journal (Journals -> Payments) Create a new payment journal Select Vendor Account Function -> Settlement Mark the invoice One Fully Settle One Partial Settle Amend the Amount to settle if needed Cash Discount Close the window Generate Payment Post Inquire voucher
51. Reverse transaction What can I do if I settled the wrong invoice? 2 Steps Remove the relationship between the wrong invoice and payment Vendor Detail -> Closed transaction editing Locate the invoice/ payment Mark them Press Reverse
52. Reverse transaction Build a new relationship between the payment and the right invoice Vendor Detail -> Open Transaction Editing Locate both invoice and payment Mark them Press “Update” Check the result in vendor closed transaction
53. Practice Reverse your settlement you created previously and mark it with a new invoice
54. Realized Exchange Gain and Loss Create Invoice of EUR$10000 Rate @ 128 Settle it with EUR$10000 @ 138 Inquire the voucher generated
55. Practice Create your own set of invoice and settlement illustrating realized exchange gain and loss
56. Exchange Adjustment Case 16 May Invoice $1000 Euro with Vendor A 16 May Euro: US = 135 At 16 May you owe Vendor A USD$1350 1 June Euro: US = 120 At 1 June you owe Vendor A USD$1200 You earn a unrealized gain of USD$150
57. Exchange Adjustment Preparation Create an invoice of your vendor dated 16 May Credit Euro $1000, Amend the exchange rate to 135 Post Update the exchange rate of EURO as at 1 June to 120
58. Exchange Adjustment Simulation Illustration Exchange adjustment simulation (Periodic > Exchange adjustment Simulation Method Considered Date Date of rate Vendor (Select your vendor) Check the result
59. Exchange Adjustment Exchange adjustment Consideration date (Outstanding as at) Enter Transaction Text OK Locate the entry and press voucher Vendor Transactions Voucher History
60. Reports and Enquiries Vendor Transactions (Vendor Details) Vendor Balance (Vendor Details) Open Invoice Transactions (Reports > Trans. > Invoice) Account Statement (Reports > Trans > Vendor) History by Transaction (Reports > Trans > Vendor) Vendor Aging Report (Reports > Status) Vendor Balance List (Reports > Status) Vendor Invoice Journal (Reports > Statistics > Invoice)
65. Free Text Invoice Free Text Invoice (Common forms) Create a new line Select customer Add new Invoice line Enter description Select ledger account Enter Amount Post Enquire the voucher
71. Year End Procedures Create New Fiscal Year Closing Entries Opening Entries (Opening Transfer)
72. General Ledger Fiscal Period (GL > Setup > Periods) Fiscal Period is independent from transaction date Reporting Purpose Fiscal Period Status Stopped vs Closed Module Status
73. General Ledger Fiscal Period (GL > Setup > Periods) Create New Year Start and End Length of Period Divide Period (For irregular fiscal Period) Delete Period Recal.- Period Balance
74. Closing Sheet Closing Sheet (GL -> Periodic -> Fiscal Year Close) Create New Closing Sheet Enter From, To Date Voucher# and Date Load Accounts Enter Transfer Value Post
75. Opening Transactions Enter Fiscal Year End Date Confirm Retain Earning Account Enter Opening Voucher # Check Print Box
