Presentation given at the meeting of NOAD France, Couperin, in Paris March 16th, 2011

1. OpenAIRE - supporting EC Open
Access policies
Inge Van Nieuwerburgh – Ghent University Library

2. Open Access Policies
OpenAIRE presentation Paris 16.3.2011

3. Open Access Mandates
300+ OA mandates internationally
– 46 funder mandates
– 117 institutional mandates
– …
EC Open Access initiatives
– FP7 OA pilot
– ERC OA guidelines
Source: ROARMAP (http://www.eprints.org/openaccess/policysignup)
OpenAIRE presentation Paris 16.3.20113

4. FP7
http://ec.europa.eu/research/science-
society/open_access
OpenAIRE presentation Paris 16.3.20114

5. Reimbursement of publication
costs
In the Seventh Framework Programme (FP7), 'gold'
Open Access fees (i.e. 'Open Access publishing' and
'author pays' fees) are eligible for reimbursement
('paid' Open Access), annex II, article II.16.4 'other
activities'.
“For other activities not covered by paragraphs 1 and
2, inter alia, management activities, training,
coordination, networking and dissemination
(including publications), the contribution may reach a
maximum of 100% of the total eligible costs.”
ftp://ftp.cordis.europa.eu/pub/fp7/docs/fp7-ga-annex2-v3_en.pdf
OpenAIRE presentation Paris 16.3.20115

6. FP7 OA pilot
Special clause 39 :
“In addition to Article II.30.4,
beneficiaries shall deposit
an electronic copy of the
published version or the
final manuscript accepted
for publication of a scientific
publication relating to
foreground published before
or after the final report in an
institutional or subject-
based repository at the
moment of publication.“
http://ec.europa.eu/research/pre
OpenAIRE presentation Paris 16.3.2011
6

7. FP7 OA pilot
Applies to seven areas of the
7th Framework Programme
– “Health”
– “Energy”
– “Environment”
– “Information &
Communication
Technology” (Cognitive
systems/robotics)
– “Research infrastructures”
(e-infrastructures)
– “Socio-economic Sciences
and Humanities”
– “Science in Society”
OpenAIRE presentation Paris 16.3.2011
7

8. FP7 OA pilot in detail
Applies to grant agreements signed after
August 20, 2008
Pilot based on „Self-Archiving“ / „green“ OA
Final published article or final peer-reviewed
manuscript
If no repository is at hand, into a special
repository for “orphan” publications
OpenAIRE presentation Paris 16.3.20118

9. Deposit immediately upon acceptance for
publication
Embargo open access
– 0 months (OA publications)
– 6 months (Energy, Environment, Health,
Information and Communication
Technologies, Research Infrastructures)
– 12 months (Science in Society, Socio-
economic Sciences and Humanities)
OpenAIRE presentation Paris 16.3.20119

10. ERC Scientific Council Guidelines for
Open Access
http://erc.europa.eu/pdf/ScC_Guidelines_Open
_Access_revised_Dec07_FINAL.pdf
OpenAIRE presentation Paris 16.3.201110

11. 17 December 2007
“The ERC requires that all peer-reviewed publications
from ERC-funded research projects be deposited on
publication into an appropriate research repository
where available, such as PubMed Central, ArXiv or an
institutional repository, and subsequently made Open
Access within 6 months of publication.”
“The ERC considers essential that primary data - which
in the life sciences for example could comprise data
such as nucleotide/protein sequences,
macromolecular atomic coordinates and anonymized
epidemiological data are deposited to the relevant
databases as soon as possible, preferably immediately
after publication and in any case not later than 6
months after the date of publication.”
OpenAIRE presentation Paris 16.3.201111

12. How to comply?
OpenAIRE presentation Paris 16.3.2011

13. Support needed to enable projects /
researchers to comply
=> OpenAIRE
OpenAIRE presentation Paris 16.3.201113

14. OpenAIRE
Open Access Infrastructure for Research in
Europe
http://www.openaire.eu
OpenAIRE presentation Paris 16.3.201114

15. Main Goals
Deliver “an electronic infrastructure and supporting
mechanisms for the identification, deposition, access,
and monitoring of FP7 and ERC funded articles”
Additionally, offer “a special repository for articles
that can be stored neither in institutional nor in
subject-based/thematic repositories”.
All deposited articles will be visible and freely
accessible worldwide through a new portal to the
products of EU-funded research, built as part of this
project.
OpenAIRE presentation Paris 16.3.201115
Helpdesk
Orphan
repository
Openaire
portal

16. Publication & Deposit Workflow
16 OpenAIRE presentation Paris 16.3.201116

17. Steps for Compliance
1. Submit your article to a journal of your
choice.
– Please use the cover letter and the
„Addendum to Publication Agreement“
17 OpenAIRE presentation Paris 16.3.201117

18. Publication Agreement
18 OpenAIRE presentation Paris 16.3.2011
http://cordis.europa.eu/fp7/find-doc_en.htmlhttp://cordis.europa.eu/fp7/find-doc_en.html
18

19. 2. Deposit your accepted author manuscript (a
PDF of your final version as submitted to the
publisher after peer review) in your
institutional repository, subject repository or
orphan repository
OpenAIRE presentation Paris 16.3.201119

20. Help OpenAIRE to Identify FP7
Publications
Acknowledge project in publication
Use publication identifier at reporting time
Urge institutional repository to become
OpenAIRE compliant
OpenAIRE presentation Paris 16.3.201120

21. Acknowledgement of Funding
Examples of acknowleding FP7 in your publication
– Financial support by the European Commission
(FP7-ICT-2009-1, Grant Agreement no. XXXX) is
gratefully acknowledged.
– This work has been supported by the EC within the 7th
framework programme under grant agreement no.
FP7-IST-XXXX.
– This work has been supported by the XXXX project,
grant agreement number YYYY, funded by the EC
Seventh Framework Programme theme FP7-ENERGY-
2008-2.
– The authors acknowledge the financial support by the
European Union FP7-ICT project ZZZZ under contract
no. XXXX.
21 OpenAIRE presentation Paris 16.3.201121

22. Reporting
ftp://ftp.cordis.europa.eu/pub/fp7/docs/project_reporting_en.pdf
22 OpenAIRE presentation Paris 16.3.2011
Open AccessOpen Access
Publication IdentifierPublication Identifier
22

23. OpenAIRE Compliant Repositories
Find out if your institutional repository is
OpenAIRE compliant
In July 2010 the OpenAIRE team released the
OpenAIRE Guidelines 1.0 - Guidelines for
content providers of the OpenAIRE
information space:
http://www.openaire.eu/en/component/attachments/download/31.html
Advocate for it
OpenAIRE presentation Paris 16.3.201123

24. Need help?
Helpdesk:
– http://www.openaire.eu -> support
OpenAIRE presentation Paris 16.3.201124

25. OpenAIRE presentation Paris 16.3.201125

26. Network of National Open Access desks
(NOAD)
– Devided in 4 regions
– France is part of region west (Couperin)
NOAD handles the question
OpenAIRE presentation Paris 16.3.201126

27. OpenAIRE presentation and launch
event - Ghent
OpenAIRE presentation Paris 16.3.201127

28. OpenAIRE Portal
OpenAIRE presentation Paris 16.3.2011

29. www.openaire.eu
OpenAIRE presentation Paris 16.3.201129

30. OpenAIRE - factsheet
Programme: FP7 – Research Infrastructures
Starting date: December 1, 2009
Duration: 36 months
Budget: 4.1 Million
38 partners covering all European member-
states (except Luxemburg + Norway)
OpenAIRE presentation Paris 16.3.201130

31. More
OpenAIRE website: http://www.openaire.eu
Further details on the open access pilot in FP7
can be found on:
http://ec.europa.eu/research/science-
society/open_access
Follow us on twitter: @OpenAIRE_eu
OpenAIRE presentation Paris 16.3.201131