Should funders require applicants to submit their ORCID?

© 2013 Autism Speaks Inc. Autism Speaks and Autism Speaks It’s Time To Listen & Design are registered trademarks owned by Autism Speaks Inc. All rights
reserved.
Ed Clayton, PhD
Senior Director| Strategic Funding and Grants Administration
Autism Speaks | New York
Webinar for the Health Research Alliance
May 7, 2014
Should funders require applicants to
submit their ORCID?
@AS_Grants
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reserved.
Autism Speaks
• Autism Speaks was founded in February 2005.
• Autism Speaks has grown into the world's leading autism science and advocacy
organization, dedicated to funding research into the causes, prevention,
treatments and a cure for autism; increasing awareness of autism spectrum
disorders; and advocating for the needs of individuals with autism and their
families.
• Variety of funding opportunities
– Weatherstone Predoctoral Fellowship
– Meixner Postdoctoral Fellowship in Translational Research
– Suzanne and Bob Wright Trailblazer Award
– Targeted RFAs
– Staff and investigator initiated research projects

reserved.
ORCID Integration
Funding Agencies
Publishing Groups
Pre-Award
• All new applicants (PIs, Mentors, and Co-
Investigators) will be required to provide
ORCID identifiers
• Duplication of effort
Post-Award
• ROI
• Career progression
• Public ORCID profiles
• Acknowledgement of funding

reserved.
After entering the grant
system, users are
presented with the
opportunity to register with
ORCID or link their
existing accounts.
ORCID is required for key
personnel on new
applications, but not new
LOIs.
ORCID Integration w/
AS Grants System

reserved.
• Users are required to
allow AS to access their
ORCID account as well
as update it with their
AS funding history.
AS Grants System

reserved.
Once their ORCID
account has been
created or registered, a
hyperlink to their public
account becomes part
of their profile.
The user’s name at the
top is also identified as
being a registered
ORCID member.
AS Grants System

reserved.
Once an LOI has been
accepted, users who have
not registered with ORCID
will once again receive
instructions to link their
accounts when they
attempt to access a draft of
their applications.
AS Grants System

reserved.
If they attempt to access
their application draft
before registering with
ORCID, a warning message
will appear and they will
not be able to access their
draft until they have
complied with the ORCID
requirement.
AS Grants System

reserved.
PI’s are required to register
with ORCID prior to
beginning their
application, however other
key personnel are not.
While entering other
investigators, the system
will alert the PI as to who
is already registered with
ORCID and who will need
to register before AS will
review their application.
ORCID is not required for
Consultants, which is
recognized by the system.
AS Grants System

reserved.
Once a PI is ready to
submit, they are once
again alerted that their key
personnel who have not
yet linked their AS and
ORCID accounts will
receive instructions as to
how to do so.
A similar notification is
presented to the
organization’s grants
official once the
application is formally
submitted by the
institution.
AS Grants System

reserved.
From: jnew=autismspeaks.org@mailgun.org [mailto:jnew=autismspeaks.org@mailgun.org] On Behalf
Of Joan New
Sent: Monday, April 21, 2014 12:39 PM
To: Grant Admin
Subject: Autism Speaks/ORCID Identifier - Immediate Attention Requested [TESTING - staging]
Dear Tom Hopkins,
You have been named by Suzy Science as a Co-Investigator for their 2014 Trailblazer
application entitled "ORCID Integration". Autism Speaks now requires all key personnel on their
grant applications to register with ORCID to obtain a unique online identifier and to allow
Autism Speaks limited access to their ORCID account. This authorization permits Autism
Speaks to update your funding record and to monitor your research progress via publications,
presentations, etc . Applications without ORCID accounts for all key personnel will not be
reviewed. To read more about our partnership with ORCID, please visit our policy page. To
learn more about ORCID, please visit their website.
To create or link your ORCID account, please access the Autism Speaks Science Grants System,
logging in with tom. Utilize "Forgot password" if necessary.
On your profile page, please select the link to "Create/authorize your ORCID identifier now."
You will be taken to ORCID's log in page. For existing accountholders, simply log in with your
ID/email account and password. For new users, enter the requested information to generate your
ORCID identifier. Upon selecting the "Sign in" or “Register” button, you will be asked to
authorize Autism Speaks to read limited information from ORCID record.
We thank you for your attention to this matter and for your interest in Autism Speaks. If you
have any questions about our ORCID policy or issues with the grants system, please do not
hesitate to contact me.
Ed Clayton
The email to key personnel
includes all pertinent
information, including links to
the AS Science Grants System
and AS policy on ORCID
integration, as well as explicit
instructions as to how to
register/link with ORCID.
Investigator Emails

reserved.http://www.autismspeaks.org/science/policy-statements/policy-ORCID-integration-autism-speaks-science-grants-system
ORCID Policy

reserved.
Grant Agreements
L. Additional Terms and Conditions
Autism Speaks requires all principal investigators, co-investigators and mentors
on newly funded applications to register with ORCID to obtain a unique online
identifier and to allow Autism Speaks limited access to their ORCID account.
This authorization permits Autism Speaks to update the funding record and to
monitor the research progress via publications, presentations, etc. Grant
payments will not be issued until all key personnel listed on the application
have registered with ORCID. To register, simply sign in to the Autism Speaks
Science Grants System. A link to create or authorize an ORCID identifier is
located on the investigator’s profile page. Policy Statement.

reserved.
Progress/Feedback
• Compliance
– 97 linked profiles in less than 2 months
– Have not reached out to current grantees
– Will include ORCID info when requesting progress/final/outcome reports
• Trailblazer and GI/Neurobehavior RFAs
– Only at LOI stage, but researchers registering w/ ORCID anyway
• Weatherstone Predoctoral Fellows
– Recent awardees whose applications were approved before ORCID integration went live
– Language/instructions included in award notice and grant agreement.
– Compliance is mediocre
– Lesson: Decision to require ORCID pre-review is validated
• Negative feedback from investigators
– None.

reserved.
The Future
• Addition of ORCID public profiles to Grants Search results
• Biosketches derived/updated from ORCID profile
• Pre-populated progress/final reports
• Reporting review activity to ORCID
• Integration with other systems to track ROI
• Dependent on ORCID’s continued technical development
• Dependent on our investigators using/updating their profiles
• Dependent on our colleagues to adopt and require ORCID
Projects/Directions
Limitations

Should funders require applicants to submit their ORCID?

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