The e-Procurement Golden Book project, initiated by DG MARKT of the European Commission, is one of the several ongoing European initiatives on e-Procurement closely related to the topics addressed in BII.

1. www.pwc.com
e-Procurement Golden
Book of Good Practices
CEN BII

2. Agenda
1 Project Purpose
2 Project Approach
3 Current State
4 How can you
contribute?
March 2012
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3. Project Purpose
March 2012
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4. Need for a public catalogue of e-Procurement
good practices
E-PROCUREMENT GOLDEN BOOK
How to design effectively an e-Procurement platform ?
About the Golden Book
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• Increase the Use of
e-Procurement in Europe
• Remove barriers for cross-
Border e-Procurement
• Reduce divergence in solutions
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5. Project Approach
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6. Project Planning
Task 1 Task 3
Identification of 30 platforms Writing the “Golden Book”
to be assessed and Areas to report; identification of good
be assessed practices and recommendations
Jan. Feb. Mar. Apr. May Jun. Jul. Aug. Sep. Oct. Nov. Dec.
In-depth review of the 30 platforms
e -
P r o c u r e me n
We a r e h e r e Task 2 t Go l d e n
Bo o k o f
Go o d
Pr a c t i c e s
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7. Methodology – Task 1
1 Identify
> Long list 2 Rank
> Intermediate list
3 Select
Scenario 1
300 platforms
Scenario 2
> Short List
126 platforms
30 platforms
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8. Methodology – Task 2
In-depth analysis
Survey
Good
Short List
practices
30 platforms Test cases
Information
gathering • Accessibility
(First batch)
• Interoperability
• Usability
• Etc.
Interviews
March 2012
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9. Methodology – Task 3
Publication
Validation
Compilation
Communication
Good
practices
Input Impact
Task 2
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10. Current State
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11. Current state
We a r e h e r e
Task2
Intermediate findings Findings
Interviews Interviews
Data collection
Test cases Test cases
Analysis
Data model design Creation Review
Aggregate data Select good and
Intermediate Data model and find patterns bad practices
data model
Task 3
Jan. Feb. Mar. Apr. May Jun. Jul. Aug. Sep. Oct. Nov. Dec.
Intermediate list Final list of Assessment Assessment Golden Book Golden Book
of platforms platforms Intermediate Final Report Intermediate Final Report
Report Report
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12. Intermediate findings
Context Visibility User accessibility Usability Cost and benefits Interoperability
Mostly free service for EO and CA
Benefits are not measured
Platforms are not interaction oriented
Platforms are not competing in a global EU
market. All of them are located in a single
country regarding buyers
Implementation is based on open procedure
There is no syndication of platforms Lack of connection between pre
and post award areas of e-
Few access rights for anonymous users Procurement
High barriers for cross-border users: Language
, National registration In e-Submission there are different
requirements, Heterogeneous technical approaches to security
requirements
March 2012
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13. Intermediate data model
Legend
Blue: Code lists (Fixed list of possible values for an attribute)
Red: Class making part of the logical structure but that will not be published. Rational
-Name
n -Description
n
-Challenge
Practices
Platform Topology code list Platform topology
-Unique ID
-Notification platform -PlatformTopologyTypeCode -Name
-e-Catalogue platform -Description Challenge code list
-Description
-Document exchange with workflow
-Examples -Take up
-Complete platform
-Results -Cross Border Participation
1 -Good/bad n -SMEs Participation
1
-Rationale
1
-Exception
Geographic coverage code list n
Platform
-International 1
-Name
-NUTS level 1 (major socio-economic regions) -Description n n n
-NUTS level 2 (basic regions) -Country
-NUTS level 3 (small regions)
1
1
n
Procedures n Practice Category
Business Model topology n
-ProcedureTypeCode -PracticeCategoryTypeCode
-BusinessModelTopologyTypeCode -Description -Description
-Description -Testing procedure (approach)
n n
Process
Business Model code list
-Description
-Economic Operator Pays Contractual Tool
-ProcessTypeCode
-Contracting Authority Pays
-Description
-Public Funding
-ContractualToolTypeCode
Practice Category code list
-Visibility
Context -Accessibility n
Process code list
-GeographicCoverageTypeCode 1 -Usability
-Users -e-Notification -Interoperability
-Level of legal enforcement -e-Access -Costs and benefits Sub-category (Processes)
-ServiceProviderCompetitiveLevelTypeCode -e-Submission
-e-Attestation -Name
-e-Evaluation -Description
-e-Awarding -Testing procedure (approach)
Service Provider Competitive Level code list Procedures code list -e-Catalogue Contractual Tool code list
-e-Ordering -DPS
-Monopoly -Open -e-Invoice -Framework Agreement
-Duopoly -Restricted -e-Payment -e-Auction Sub-category code list
-More than 3 -Negotiated -e-Signatures -Joint Procurement -Registration process EO
-More than 10 -Competitive Dialogue -e-Auction -Registration process CA
-More than 50 -Below treshold -e-Certificates -...
March 2012
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14. e-Procurement Golden Book (Potential example)
E-PROCUREMENT GOLDEN BOOK
How to design effectively an e-Procurement platform ? My account | Site map | Help | Contact | Log in
Search
About the Golden Book Recommendations Concrete actions
Search tools Search for recommendations >>> Your search on recommendations returned 10 listings.
Display the complete list Keywords Insert keywords Recommendation 1: Recommendation Name
of recommendations Recommendation 2: Recommendation Name
Country Choose country Recommendation 3: Recommendation Name
Advanced search Recommendation 4: Recommendation Name
Type Choose recommendation type Recommendation 5: Recommendation Name
Recommendation 6: Recommendation Name
Areas Choose area to be assessed Recommendation 7: Recommendation Name
Recommendation 8: Recommendation Name
Recommendation 9: Recommendation Name
Go Recommendation 10: Recommendation Name
ID – RECOMMENDATION NAME
Recommendation Statement Attributes
Lorem ipsum dolor sit amet, consectetur adipiscing elit. Praesent aliquet nisi nec ligula
scelerisque tristique. Praesent est velit, posuere a tempus non, suscipit sit amet magna.
Etiam condimentum, ante ac vehicula tincidunt, odio erat tristique lectus, quis tempor libero
massa id odio.
Recommendation Rationale
Lorem ipsum dolor sit amet, consectetur adipiscing elit. Praesent aliquet nisi nec ligula
scelerisque tristique. Praesent est velit, posuere a tempus non, suscipit sit amet magna.
Etiam condimentum, ante ac vehicula tincidunt, odio erat tristique lectus, quis tempor libero
massa id odio.
Assessment criteria/Recommendation Metric
Lorem ipsum dolor sit amet, consectetur adipiscing elit. Praesent aliquet nisi nec ligula
scelerisque tristique. Praesent est velit, posuere a tempus non, suscipit sit amet magna.
Etiam condimentum, ante ac vehicula tincidunt, odio erat tristique lectus, quis tempor libero
massa id odio.
March 2012
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15. How can you contribute?
March 2012
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16. How can you contribute?
Contribute to the Golden Book by
reviewing the data model and / or
giving input on good practices
Create awareness
Your involvement is
necessary to achieve a
meaningful impact
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17. Coming together
is a beginning,
staying together
is progress, and
working together
is success.
Henry Ford
March 2012
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18. Thank you
Questions? Suggestions? Contact us
eProcGoldenBook@pwc.be
March 2012
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