2. Program Expectations/ Requirements
Program must:
â be user-friendly; easy to utilize no matter what level of
computer literacy a team member may have.
â have a great system of notifications/alerts and real time
updates of any progress.
â be secure and private; as a group we want to share our
ideas amongst ourselves privately without worrying
about information leakage.
3. Program Expectations/
Requirements
â be reliable: program should be able to handle
simultaneous interaction proficiently.
â free of cost and accessible by Mac or PC
-preferably accessible by mobile phones, iPad, tablets,etc.
â not limited to storage capacity.
4. File Sharing:
â Pros:
⢠Accessible on all devices
â Mobile devices (phones/tablets), Mac/PC desktops
⢠Back-Up Protected
â In case of computer crash/device malfunction data is always backed up
⢠Secure
â Password protected
â Access granted to admin and and others as an invite only basis
⢠Unlimited storage capacity
â Basic account offers 2GBs of free storage and allows account holders to increase their
amount of storage without a fee by recommending other users to drop box.
⢠Update Notifications
â Notifies users/account holders when updates have been made by other parties to the
drop box.
â Cons:
⢠Does not offer live chat or other means of direct communication.
⢠Dropbox staff can access your files, leaving you vulnerable to leaking to public or cyber
terrorists.
⢠Cost of more space.
5. Web Base Data Storage:
â Pros:
⢠Live interactive document
â Multiple users can view and make edits simultaneously.
⢠Data Availability
â Secure data storage.
⢠Web Base
â No need to download additional programs/software.
⢠Free
â No extra cost of software.
â Cons:
⢠Limited features
â Cannot organize documents into folders.
⢠Notifications only come through gmail account
⢠Limited versatility
â Mobile apps through third party providers
6. Audio Conferencing:
â Pros
⢠Free setup and cancellation
⢠Unlimited minutes
⢠International calling
â Cons
⢠Canât block calls
⢠No physical telephone
⢠No 411 directory service
7. Chat Service:
â Pros:
⢠Real-time communication
â Instant accessibility to those online
⢠Conversations are one-to-one
â Can be made private.
⢠Works effectively for group collaboration/discussions
â Immediate collaboration between members of a group and allows for file sharing.
⢠No need to be logged into Facebook to chat with other users.
â Chat box appears on your desktop when you receive a message.
â Cons:
⢠Chat service comes with a side toolbar which is always present.
â Toolbar takes up desktop space.
⢠Privacy Issues
â Facebook users know when youâre on or offline.
â Chats appear on your desktop automatically and visible to those near or on your
device.
⢠Connectivity Issues
â Facebook chat may not connect properly to your system and cause chat message
delays.
8. E-Mail:
â Pros:
⢠Very thorough malware and virus checking
⢠25 MB per email capacity
⢠Spam handling is excellent
â Cons:
⢠Google advertising
⢠Email canvas is smaller
⢠Some features are hidden
9. â G-Mail is synced to all group members phones for easy
communication
â G-Mail is free
â G-Mail is accessible through all electronic devices
â G-Mail is easy to navigate
â G-Mail is safe and secure