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Implementing EVM on the Constellation
Program (CxP)

   Taking Care of Business

   Speakers: David Warren and Glen Harrison
Agenda

                 1. Background
                 1. Background
                 2. Meeting the Challenges
                 2. Meeting the Challenges

                 3. Tools for Success
                 3. Tools for Success

                 4. Building the Constellation Team
                 4. Building the Constellation Team

                 5. Enhancing Communication
                 5. Enhancing Communication

                 6. Conclusion
                 6. Conclusion



Taking Care of Business                               1
Background

  MSFC OSAC – Office of Strategic Analysis &
  Communications
     OSAC was created to integrate information between and
     among the program/project and institutional
     organizations.
  CS40 – Performance and Capabilities Management
  Office
     Provides support and assistance to sustain capabilities
     in key competencies such as program planning and
     control and program/project management. (EVM and
     Scheduling being the key competency areas…)


Taking Care of Business                                   2
Background

  Collaborated with Upper Stage Business Office
        Established a process to format and collect their data
        Provided tools to transfer data compatible with wInsight
        Guidance toward a sound WBS and OBS structure
        Provided training and support for wInsight (e.g., User training,
        Custom reports and charts, etc.)
        Enhanced earned value reporting with (elements of cost) options.

  Once Upper Stage established this process, other Ares
  elements began to implement it. (e.g., Vehicle
  Integration, J-2X)
  After implementing this process with the entire Ares
  project, data integration was then established.
Taking Care of Business                                               3
Background

  Collaboration with the Constellation Program Office
  (CxP) was then established, once the Ares Project
  Office began to report earned value using the
  processes provided.
  CxP then requested the data integration and roll up of
  all projects at the program level.
  CS40 worked with the individual projects under
  Constellation to provide a road map to accomplish the
  program’s objectives.




Taking Care of Business                                4
Meeting the Challenges
                                                                                                                                                                                                                                        In-House Performance Measurement Process
  Flight Systems & Ground
   Flight Systems & Ground                                                                                                                                                                                                                                                                                                  IEMP                       Core
                                                                                                                                                                                                                                                                                                                                                       Core
                                                                                                                                                                                                                                                                                                                                                                                                                       Business
                                                                                                                                                                                                                                                                                                                                                                                                                       Business
                                                                                                                                                                                                                                                                                                                                                                                                                      Warehouse
Support Projects standard WBS                                                                                                                                                                                                                                                                                                                                                                                         Warehouse
Support Projects standard WBS                                                                                                                                                                                                                                                                                                                     Financial (SAP)
                                                                                                                                                                                                                                                                                                                                                  Financial (SAP)
       per: NPR 7120.5D
       per: NPR 7120.5D

                                                                                                                                                                                                                                                                           Project WBS
                                                                                                                                                                                                                                                                            Project WBS
                                                                                                                                                                                                                                                                      loaded into MDM System
                                                                                                                                                                                                                                                                      loaded into MDM System
                                                                                                                                                                                                                                                                                                                     Project WBS loaded into
                                                                                                                                                                                                                                                                                                                     Project WBS loaded into                                                                    Actual Cost
                                                                                                                                                                                                                                                                                                                                                                                                                Actual Cost
                                                                                                                                                                                                                                                                                                                    WebTADS, Travel Mgr, Etc.
                                                                                                                                                                                                                                                                                                                    WebTADS, Travel Mgr, Etc.                                                               from IEMP (ACWP)
                                                                                                                                                                                                                                                                                                                                                                                                            from IEMP (ACWP)



                                                                                                                                                                                                                                                                                                  Project Schedules (MS
                                                                                                                                                                                                                                                                                                         Project)
                                                                                                                                                                                                                                                                                                                                                     EVM (Cobra - XML Connect)
                                                                                                                                                                                                                                                                                                                                                                             Contract Setup              Default Project/Contract Dollar Scale - (in Thousands of Dollars k$)

                                                                                                                                                                                                                                                                                                                                                                   Project/Contract Name *
                                                                                                                                                                                                                                                                                                                                                                   Period Ending *                                                             e.g, Feb-05 = 0205 Format (mmyy)
                                                                                                                                                                                                                                                                                                                                                                   Calendar Type*




Project WBS per: NSM
Project WBS per: NSM                                                                                                                                                                                                                                                                                                    Scheduled (BCWS) &
                                                                                                                                                                                                                                                                                                                        Scheduled (BCWS) &
                                                                                                                                                                                                                                                                                                                                                                           Contractor Options

                                                                                                                                                                                                                                                                                                                                                                   Contractor/Center Name *
                                                                                                                                                                                                                                                                                                                                                                   Abbreviation
                                                                                                                                                                                                                                                                                                                                                                   Address 1
                                                                                                                                                                                                                                                                                                                                                                   Address 2
                                                                                                                                                                                                                                                                                                                                                                                                                                                 State
                                                                                                                                                                                                                                                                                                                                                                                                                                                 Postal Code
                                                                                                                                                                                                                                                                                                                                                                                                                                                 Country Code                USA




   Number Scheme
   Number Scheme                                                                                                                                                                                                                                                                                                        Performance (BCWP)
                                                                                                                                                                                                                                                                                                                        Performance (BCWP)                         City

                                                                                                                                                                                                                                                                                                                                                                   Note: If no contractor applicable to project, then enter in the Contractor Name field the
                                                                                                                                                                                                                                                                                                                                                                   responsible NASA Center or any name associated with your project.


                                                                                                                                                                                                                                                                                                                                                                            Contract Options
   WBS Number                        Title
                                                                                                                                                                                                                                                                                                                                                                   Contract Number or In-House*                                                  Report End Date *
   136905                            Crew Launch Vehicle Project                                                                                                                                                                                                                                                                                                   Project/Contract Type                                                         EAC - Best Case*
     136905.01                       Project Management                                                                                                                                                                                                                                                                                                            Program Name                                                                  EAC - Most Likely*
           136905.01.01              Project Mgmt and Administration                                                                                                                                                                                                                                                                                               Program Number                                                                EAC - Worst Case*
           136905.01.02              Business Management                                                                                                                                                                                                                                                                                                           Program Type                                                                  Project/Contr Budget Base
           136905.01.03              Contractor Relationships                                                                                                                                                                                                                                                                                                      Manager Name                                                                  Total Allocated Budget
           136905.01.04              Technical Reviews                                                                                                                                                                                                                                                                                                             Financial/Contract Analyst Name                                               Proj/Cntr Est. Compl Date
           136905.01.05              Information Technology Mgmt
                                                                                                                                                                                                                                                                                                                                                                   Program Office Name                                                           Approval Name
           136905.01.06              Adv Planning & Special Studies
                                                                                                                                                                                                                                                                                                                                                                   Negotiated Cost                                                               Approval Title
     136905.02                       Vehicle Integration
                                                                                                                                                                                                                                                                                                                                                                   Project/Contract Target Price                                                 Submission Date*



                                                                                                                                                                                                                                                                                                      Schedule will be
           136905.02.01              Systems Integration and Control
                                                                                                                                                                                                                                                                                                                                                                   Target Fee in Dollars                                                         Major Program*
           136905.02.02              Systems Requirements and Verification
                                                                                                                                                                                                                                                                                                                                                                   Project/Contract Ceiling Amount                                               Element Program*
           136905.02.03              Flight Test Integration
                                                                                                                                                                                                                                                                                                                                                                   Project/Contract Start Date *                                                 Technical Theme*
           136905.02.04              Integrated Design and Analysis
                                                                                                                                                                                                                                                                                                                                                                   Project/Contract Compl Date*                                                  NASA Center*
           136905.02.05              Vehicle Integration and Operations
           136905.02.06              Avionics Integration and Vehicle Systems Test
                                                                                                                                                                                                                                                                                                                                                                   Report Start Date*




                                                                                                                                                                                                                                                                                                    Resource Loaded by
     136905.03                       S&MA
     136905.04                       Science & Technology
     136905.05                       Payloads
     136905.06                       Aircraft/Spacecraft
     136905.07                       Mission Operations System
     136905.08                       Launch Vehicle
                                                                                                                                                                                                                                                                                                                                                                        After finishing the information above please continue by entering data into each tab below. When finished with all data


                                                                                                                                                                                                                                                                                                     Organization Code,
           136905.08.01              First Stage
                                                                                                                                                                                                                                                                                                                                                                         entry including, the Future - WBS information you may select the Finish button on the "Finish-Page" tab. Otherwise


                                                                                                                                                                                                                                                                                                                                                 EVM Spreadsheet
                136905.08.01.01      Element Management
                136905.08.01.02      First Stage Structure & Mech. Systems                                                                                                                                                                                                                                                                                                                            make all required changes in order to continue successfully.
                136905.08.01.03      Electrical/Instrumentation
                136905.08.01.04      SE&I
                136905.08.01.05      Operations Support



                                                                                                                                                                                                                                                                                                                                                     (Excel)
                136905.08.01.06      RSRM (Shuttle Legacy)
                136905.08.01.07
                136905.08.01.08
                136905.08.01.09
           136905.08.02
                136905.08.02.01
                                     Booster (Shuttle Legacy)
                                     First Stage Prime Contractor
                                     Flight Test
                                     Upper Stage
                                     Element Management
                                                                                                                                                                                                                                                                                                   Procurements & Travel
                136905.08.02.02      Integrated Upper Stage Crew Launch Vehicle
                                  136905.8
                136905.08.02.03      Structures & Thermal Systems
                                  136905.8.1                  1st Stage         This element contains all the 1st Stage elements defined below.
                136905.08.02.04      Main Propulsion System1st Stage Element
                                  136905.8.1.1                 (MPS)            This element includes the management and procurement support needed to develop and deliver CLV specific 1st Stage hardware and flight support.
                136905.08.02.05      Upper Stage Reaction Control System (RCS)
                                                              Management
                                  136905.8.1.2                1st Stage SE&I
                136905.08.02.06      First Stage Reaction Control System (RCS) element includes the interface definition, verification, for 1st Stage development and flight support. the integrated analysis for structures, loads, thermal
                                                                                This
                                                                                definition, specifications,
                                                                                                            engineering and Project support
                                                                                                                                              and qualification. This element also includes
                                                                                                                                                                                                Included in this element are the requirement

                136905.08.02.07      Thrust Vector Control (TVC)                environments and development of 1st input to vehicle integrated math models. This element encompasses flight engineering support and engineering
                136905.08.02.08      Avionics                                   support for integrated vehicle testing. This element is envisioned to be primarily the responsibility of the prime contractor with Government support for




                                                            Work Package Definition:
                                                                                requirement and specification development.
                136905.08.02.09      Flight Software System Aft Assembly        This element contains the development and evaluation engineering for the CLV 1st Stage Aft Skirt. It is anticipated that the current Shuttle SRB Aft skirt




                                                            Work Package Definition:
                                  136905.8.1.3
                136905.08.02.10      Integrated Test Hardware                   designs will have to be modified for the CLV separation system, avionics, and possibly TVC modification. It is anticipated that all aft skirt hardware
                                                                                (reusable) will be obtained as required from the Shuttle Program at no cost to CLV. This element includes all the aft skirt hardware, touch labor, and
                136905.08.02.11      Logistics
                                                                                engineering to support any sub-scale testing, static testing, vehicle system testing, and flight tests (flight test engineering included in SE&I). The prime
                136905.08.02.12      Manufacturing and Assembly                 contractor will be responsible for this element.
                136905.08.02.13      Reserved
                                  136905.8.1.4                Forward Adapter
                136905.08.02.97   136905.8.1.5
                                     Prime Contract           Motor             This element contains the development and evaluation engineering for the CLV 1st Stage nozzle. It is anticipated that the current RSRM nozzle design will
                                                                                remain virtually the same. It is anticipated that nozzle metal hardware (reusable) will be obtained as required from the Shuttle Program at no cost to CLV.




                                                              What does it take to do
           136905.08.03              Upper Stage Engine



                                                              What does it take to do
                                                                                Although the current Shuttle Program has sponsored an obsolescence program for replacement of the nozzle rayon material (Primary nozzle material), it is
                136905.08.03.01      Element Management                         anticipated that Shuttle stockpiles of the current material (NARC) are sufficient for the CLV missions. This element includes all the nozzle hardware, touch
                136905.08.03.02      Systems Engineering and Integration        labor, and engineering to support any sub-scale testing, static testing, vehicle system testing, and flight tests (flight test engineering included in SE&I. The
                                                                                prime contractor will be responsible for this element.
                136905.08.03.03      RS-25xUS and RS-25 Upper Stage Conversion Kit contains the development and evaluation engineering for the CLV 1st Stage case, seals and joints. It is anticipated that the current RSRM case,
                                                                                This element
                136905.08.03.04      RS-25e Engine                              seal and joint designs will remain virtually the same. It is anticipated that case metal hardware (reusable) will be obtained as required from the Shuttle
                                  136905.8.1.6
                136905.08.03.05      Manufacturing Capacity 1st Stage GSE & Optimizationcontains the development and evaluation engineering for the CLV 1st Stage GSE and unique non-recurring tooling. It is anticipated that the
                                                              Increase and      This element
                                                              Tooling           current Shuttle GSE and tooling will remain virtually the same and be available to CLV as required from the Shuttle Program at no cost to CLV. This




                                                              the scope?
                136905.08.03.06      Production and Assembly                    element encompasses any development and manufacturing of new or modified design for GSE or tooling to support 1st Stage. This element includes all the




                                                              the scope?
                136905.08.03.07      Test and Checkout                          GSE and tooling hardware, touch labor, and engineering to support any sub-scale testing, static testing, vehicle system testing, and flight tests. The prime
                136905.08.03.97      Prime Contract                             contractor will be responsible for this element.
                                  136905.8.1.7                Final Assembly    This element contains the development and evaluation engineering to support the CLV 1st Stage final assembly. This includes assembly of the motor and
     136905.09                       Ground System(s)         Components        assembly of the 1st systems (such as aft skirt, systems tunnel, TVC, TPS). It is anticipated that the current Shuttle facilities, GSE, and tooling will remain




                                                                                                                                                                                                                                                                                                                           Contractor supplied
     136905.10                       Systems Integration and Testing            virtually the same and be available to CLV as required from the Shuttle Program at no cost to CLV. This element includes all the final assembly touch labor
                                                                                                 and engineering to support any sub-scale testing, static testing, vehicle system testing, and flight tests. The prime contractor will be responsible for this
                                                                                                 element.




                                                              What are the
                                  136905.8.1.8                         1st Stage Test            This element includes the engineering and touch labor for the defined static qualification testing for CLV 1st Stage solid motor testing. No test facility




                                                              What are the
                                                                                                 upgrades are anticipated nor included in the planning for this WBS element. The testing defined in the element will occur in conjunction with Shuttle
                                                                                                 RSRM testing and the schedule of required tests will be negotiated with the Shuttle Program. The prime contractor will be responsible for this element.

                                  136905.8.1.9                         Risk Reduction Flight- This WBS element includes all activities required for Risk Reduction Flight 1 (RRF-1) support to the CLV Project.
                                                                       1 Integration


                                  136905.8.2




                                                              deliverables?
                                                                       Upper Stage               This element contains all the Upper Stage elements defined below.
                                                                                                                                                                                                                                                                                                                                CPR data
                                                              deliverables?
                                  136905.8.2.1                         Upper Stage Project       This element contains activities required for to manage the cost, schedule, and technical resources, schedule, and risk.
                                                                       Management

                                  136905.8.2.2                         Integrated Upper          Functions associated with the overall upper stage system design engineering, analysis, and integration. This provides the integration between other external
                                                                       Stage                     launch elements as well as inter-stage subsystem integration.

                                  136905.8.2.3                         Structures & Thermal Includes the design, development, integration, test, and verification of all upper stage primary and secondary structural elements required for the upper stage
                                                                                            including all thermal functions required due to impacts from external environments as well as internally induced effects and conditioning requirements

                                  136905.8.2.4

                                  136905.8.2.5

                                  136905.8.2.6
                                                              How much does it cost?
                                                              How much does it cost?
                                                                       Main Propulsion
                                                                       System (MPS)
                                                                       Reaction Control
                                                                       System (RCS)
                                                                       Thrust Vector Control
                                                                       (TVC)
                                                                                                 Includes the design, development, integration, test, and verification of all propulsion elements required to provide propellants to the upper stage engine
                                                                                                 including fill, feed, repress systems, and actuation and purge systems.
                                                                                                 Includes the design, development, integration, test, and verification of all propulsion elements required to provide attitude control, separation, and settling to
                                                                                                 the upper stage and includes thrusters, fill, feed, and press systems.
                                                                                                 Includes the design, development, integration, test, and verification of all elements required to provide hydraulic power for engine gimballing and control of
                                                                                                 the main engine valves for stage GN&C and engine control.
                                                                       System,Hydraulic




                                                              How long will it take?
                                                                       Power Unit (HPU) &

                                  136905.8.2.7


                                  136905.8.2.8

                                  136905.8.2.9
                                                              How long will it take?
                                                                       Hydraulics
                                                                       Interstages


                                                                       Avionics

                                                                       Upper Stage GSE &
                                                                                                 All elements required for design, development, integration, test and verification for the Interstages hardware which comprise of the Forward Frustum,
                                                                                                 Interstage, Spacecraft/Payload Adapter, Systems Tunnel and Flight Termination System.

                                                                                                 This WBS element contains all software and associated hardware for the Crew Launch Vehicle including both the 1st Stage and the Upper Stage.

                                                                                                 Includes the design, development, integration, test, and verification of all elements required for manufacturing and assembly ground support equipment and




                                                              Funding allocation
                                                                       Tooling                   tooling.

                                  136905.8.2.10


                                                              Funding allocation
                                                                       Upper Stage Level
                                                                       Integration & Test
                                                                                                 Includes the assembly/integration, test, and verification of all subsystems under the Upper Stage WBS. Additionally, all integrated hardware testing STA,
                                                                                                 EMC, and PTA are included under this element.




Taking                                       Care ofWBS       adjustment
                                              Project Business
                                              Project WBS     adjustment                                                                                                                                                                                                                                                                                                                                                                                                           5
 Taking Care of Business
        Dictionary
        Dictionary                                                                                                                                                                                                                                                                                                                                              Project information                                                                                                               5
                                                                                                                                                                                                                                                                                               Mgmt Reporting & Data Analysis                                  loaded into wInisght
Meeting the Challenges

   In-House Performance Measurement Process
        Currently, there is not a fully validated EVM system in-place for
        projects to use in satisfying the performance requirements
        placed on NASA and the Constellation Program (CxP).
        The processes and tools CxP selected will outline a
        recommended approach that will enable projects to satisfy the
        requirement of applying EVM principles.
        The process itself is modular so as to enable it to be applied to
        any size of project, any type of earned value engine, and can be
        used with any type of financial system in place.
        It is also flexible enough so as the contract, program or project
        grows the process will be able to accommodate this growth with
        little or no impact to the work currently in progress.


Taking Care of Business                                                     6
Meeting the Challenges

   CxP EVM Data Analysis and Integration
        One of Constellation’s goals was to be able to integrate, view, and
        analyze both the in-house effort and contractor’s data.
        This is being achieved by working with the contractors and the NASA
        leads to define parameters in the WBS and OBS structures along with
        the different elements of cost.
        Contractor’s data and in-house data are being integrated and rolled-up
        at the project level.
        The data from the various projects, including in-house and contractor
        data, are being rolled-up to the Program level.
        This gives Constellation the ability to have a one-stop shop for
        consolidated reporting and analysis of the various projects and
        elements.


Taking Care of Business                                                          7
Meeting the Challenges
                             Program Roll-up




Taking Care of Business                            8
Meeting the Challenges

                                            Constellation
                                            Constellation



Program Integration
Program Integration                 Orion
                                    Orion       Ares
                                                Ares                                     EVA
                                                                                         EVA       Ground Ops
                                                                                                   Ground Ops



     In-House
      In-House        In-House
                       In-House                             First Stage
                                                            First Stage                In-House
                                                                                        In-House    In-House
                                                                                                     In-House



                      Contractor
                      Contractor                               J-2X
                                                               J-2X



                                                                          In-House
                                                                           In-House



                                                                          Contractor
                                                                          Contractor



                                                        Project Mgmt
                                                        Project Mgmt



                                                            Upper Stage
                                                            Upper Stage



                                                                          In-House
                                                                           In-House



                                                                          Contractor
                                                                          Contractor
    Taking Care of Business                                                                                9
Meeting the Challenges
                Contractor’s WBS                   NASA WBS
           136905               ARES              136905               ARES
           136905.08            Launch Vehicle    136905.08            ARES Program Of
           136905.08.05         Upper Stage       136905.08.05         Upper Stage
           136905.08.05.01      Mgmt              136905.08.05.01      Mgmt
           136905.08.05.01.97   Mgmt              136905.08.05.01.03   GRC-Elem Mgmt
           136905.08.05.02      Integrated Uppe   136905.08.05.01.04   LaRC-Elem Mgmt
           136905.08.05.02.97   Integrated Uppe   136905.08.05.01.08   MSFC-Elem Mgmt
           136905.08.05.03      Structures and    136905.08.05.01.20   SEB
           136905.08.05.03.97   Structures and    136905.08.05.01.21   Ste Res Off
           136905.08.05.04      Main Propulsion   136905.08.05.01.22   Reserved
           136905.08.05.04.97   Main Propulsion   136905.08.05.01.23   US - S&MA
           136905.08.05.05      Upper Stage Rea   136905.08.05.01.97   Mgmt
           136905.08.05.05.97   Upper Stage Rea   136905.08.05.02      Integrated Uppe
           136905.08.05.06      First Stage Rol   136905.08.05.02.01   SE&I Mgmt
           136905.08.05.06.97   First Stage Rol   136905.08.05.02.02   Rqmts & Verif
           136905.08.05.07      Thrust Vector C   136905.08.05.02.03   Config Mgmt
           136905.08.05.07.97   Thrust Vector C   136905.08.05.02.04   Systems Design
           136905.08.05.10      Component & Int   136905.08.05.02.06   SE&I MPTA
           136905.08.05.10.97   Component & Int   136905.08.05.02.97   Integrated Uppe
           136905.08.05.11      Log Supoort Inf   136905.08.05.03      Structures and
           136905.08.05.11.97   Log Supoort Inf   136905.08.05.03.01   Integ Struct
           136905.08.05.12      Manufacturing a   136905.08.05.03.02   Instrumentation
           136905.08.05.12.97   Manufacturing a   136905.08.05.03.03   Core Stage
           136905.08.05.13      Small Solids      136905.08.05.03.04   Interstage
           136905.08.05.13.97   Small Solids      136905.08.05.03.05   Struct & Therm
                                                  136905.08.05.03.06   Purge System
                                                  136905.08.05.03.07   HAZGAS System
                                                  136905.08.05.03.08   S&T MPTA/GVT
                                                  136905.08.05.03.97   Structures and


Taking Care of Business                                                                  10
Meeting the Challenges

  Tools Selected
      The tools selection involved a mix of COTS (wInsight and
      Cobra) and internally developed software (XML Connect) by
      Constellation support personnel.
      The knowledge and experience gained from the support and
      guidance of other projects led to additional insight into
      Constellation’s challenges.
  Training Provided
      Training established to help bring CxP up to speed on EVM,
      Scheduling and specific tools that were needed to meet
      their specific needs.
  Reports Created
      Custom reporting requirements were outlined and defined
      providing CxP with a clear direction for communication.


Taking Care of Business                                            11
Tools for Success

   XML Connect
        XML Connect is an Excel based program designed to transfer raw EVM
        data into wInsight. XML Connect was designed for use by NASA
        programs or projects that do not have a EV management system to
        enter Earned Value information into wInsight.
   Deltek wInsight *
        Deltek wInsight™ is used for analyzing, sharing, and reporting earned
        value management data. wInsight's standard set of reports provide early
        warning indicators to quickly identify variances in project performance,
        enabling organizations to proactively identify potential problems before
        they occur.
        Custom Reports
        Custom Charts
        Custom Programming Support

* Available via ICE
Taking Care of Business                                                       12
Tools for Success




                                    XML Connect                                                                                                                                                                                                                                                              wInsight
                                                                        XML Connect creates the xml data file which is then imported
                                                                                      automatically into wInsight
                                                          MEGA HERZ ELEC & VEN F04695-86-C-0050 FPI RDPR                                                                               MEGA HERZ ELEC & VEN F04695-86-C-0050 FPI RDPR                                                                   MEGA HERZ ELEC & VEN F04695-86-C-0050 FPI RDPR
        Element: 1000                                              Bull's-eye Chart - As of: JAN 04                         Name: MOH-2   Element: 1000                                                Snake Chart                                     Name: MOH-2   Element: 1000                                       CPI Guage                                             Name: MOH-2
                                                                                                                                                                       2003                                                                    2004
                                                                                                                                          Dollars in Millions




                                   BEHIND SCHEDULE, UNDER COST                                    AHEAD OF SCHEDULE, UNDER COST                                        APR     MAY      JUN    JUL     AUG     SEP     OCT     NOV     DEC     JAN
                                                                                                                                                                 8.0
                             30
                                                                                                                                                                 7.0
                                                                                                                                                                                                                                                                                              CPI                                                         SPI
                                                                                                                                                                                                                                                                                         Index of Dollars                                           Index of Dollars
                             20                                                                                                                                  6.0
CV% CUM Percent of Dollars




                                                                                     9                                                                           5.0
                             10                                                                                                                                                                                                                                                                             0.95                                                       0.95

                                                                                                                                                                                                                                                                                                                   0.9                                                         0.9
                                                8                                                                                                                4.0                                                                                                           1.1
                                                                                                                                                                                                                                                                                     0
                                                                                                                                                                                                                                                                                                                         0              1.1
                                                                                                                                                                                                                                                                                                                                           0
                                                                                                                                                                                                                                                                                                                                                                                  0

                              0                                                      4
                                                                        7   6
                                                                                                                                                                 3.0
                                                                             1
                                                                            0    5
                             -10                                                            3                                                                    2.0
                                                                    2

                                                                                                                                                                 1.0
                             -20

                                                                                                                                                                 0.0
                                                                                                                                                                                                                                                                                             JAN 04                                                      JAN 04
                             -30
                                                                                                                                                                                                                                                                                              0.932                                                       0.941
                                   BEHIND SCHEDULE, OVER COST                                      AHEAD OF SCHEDULE, OVER COST                                 BCWS   0.123   0.345   0.581   0.986   1.415   2.231   2.517   4.194   5.633   7.279
                                                                                                                                                                BCWP   0.123   0.247   0.530   0.933   1.376   2.216   2.742   3.784   5.342   6.851
                                          -30       -20            -10        0              10           20        30            40                            ACWP   0.107   0.235   0.532   0.945   1.485   2.191   3.027   4.247   5.643   7.350
                                                                     SV% CUM Percent of Dollars




                                                                                                Example charts produced by wInsight for analysis

Taking Care of Business                                                                                                                                                                                                                                                                                                                                                       13
Tools for Success

   CxP Monthly Program Review Report Generator *
        The MPR Report Generator was developed so that all projects that
        reported to the Constellation Program (CxP) could provide EVM data
        from wInsight into a PowerPoint Presentation automatically. Program
        defined format.
   Deltek Cobra *
        Deltek Cobra is a project costs management tool, measuring earned
        value, and analyzing budgets, actuals and forecasts. It offers seamless
        integration with leading scheduling tools and unmatched flexibility to
        meet even the most exacting cost management requirements.
   NASA 5-Page Analysis Report
        Internally developed Excel based workbook that pulls data from wInsight
        and produces a customized PowerPoint Presentation based on certain
        earned value thresholds and other criteria that communicate the status
        of a contract, program or project.
   Training
* Available via ICE

Taking Care of Business                                                       14
Tools for Success

    Deltek wInsight - Background
         Initially wInsight was setup at MSFC in 2000 to support MSFC projects
         Chosen as Analysis and Reporting tool by ESMD in 2003
          • wInsight can easily import contractor’s EVM reports - Contractor
            Performance Reports (CPR) in the form of xml, or x12 transaction set.
          • wInsight is the tool of choice for Government Agencies and Contractors
            performing Earned Value Management (EVM) analysis and reporting on
            programs, projects and contracts with EVM requirements.
         The one database serves as a reservoir or ‘one stop shop’ for the
         Agency’s EVM data;
           • Rollup reporting can be accomplished
           • Historical reference for data mining, such as cost estimates;
           • One administrator for the Agency instead of multiple ones for different
             projects and Centers.
           • Ensures the safeguarding of the data with daily backups of the data for the
             Agency.
         Currently, the wInsight database resides at the CxPO ICE (ICE) and is
         being used by multiple NASA projects.


Taking Care of Business                                                                15
Tools for Success

                           NASA wInsight
                          ICE Architecture


             AMES                                  GRC
                                              HQ         LaRC


                                       MSFC
               DFRC

                JPL

                                 JSC                        KSC
                                       SSC




Taking Care of Business                                           16
Building the Constellation Team

   Constellation Training
        wInsight User Training

        wInsight Admin Training

        CxP Monthly Report Generator Training

        XML Connect Training

        Basic EVM Training

        IBR Training

Taking Care of Business                         17
Enhancing Communication

   Reporting Requirements
        Ability to show earned value data at specific levels.
        Ease of Use/Understanding.
        Flexible/Stable.


   Custom Reports Generated
        wInsight Charts and Reports
        CxP Monthly Program Review Report
        Enhanced 5-Page Report
        Element of Cost reporting enhancements (COM/OBS)




Taking Care of Business                                         18
CxP Report Generator




Taking Care of Business                          19
CxP Report Generator


                                                     Level 2 Status
            WBS       Description     SV CV VAC BCWS         BCWP     ACWP        SV     SV %     CV     CV %     BAC         EAC      Vac
        1   2000 PROJ MANAGEMEN ↓         ↓   ↔    882.6      869.4    930.6     -13.2   -1.50   -61.2   -7.04   1,384.6   1,418.6     -34.0
        2   3000 PRIME EQUIP    ↓         ↓   ↓    4,809.2 4,424.4 4,792.0 -384.8 -8.00 -367.6           -8.31 14,606.4 20,927.6 -6,321.2
        3   4000 SPARES               ↑   ↑   ↔    133.8      135.0    142.8      1.2    0.90    -7.8    -5.78   755.6     761.8       -6.2
        4   5000 DATA                 ↔   ↓   ↔     98.8      92.2     110.0     -6.6    -6.68   -17.8 -19.31    127.0     143.0       -16.0
        5   6000 TEST & EVAL          ↔   ↑   ↔    692.2      706.8    706.2     14.6    2.11    0.6     0.08    1,633.0   1,635.0     -2.0




R   Worse than -10%     Y   Between -10% and -5%     G     Better than -5%     Change Threshold = 10%             Improving         Worsening



Taking Care of Business                                                                                                                        20
CxP Report Generator


                              Variances (Cum to Date) - January 2008
    These elements exceed the Format 5 Thresholds and require a Variance Analysis Report

                                                       Cost Variances
                         WBS                DESCRIPTION       SV CV VAC BCWS                    BCWP     ACWP     CV    CV%     CPI     LRE
        1       3600                      PCC                 ↓       ↑       ↓       1,692.8 1,681.4 1,977.6 -296.2 -17.62 0.850 12,000.0
        2       3200                      COMMUNICATIONS ↑            ↓       ↔       910.6     707.4    838.2   -130.8 -18.49 0.844   2,130.0




                                                    Schedule Variances
                             WBS                DESCRIPTION       SV CV VAC BCWS BCWP ACWP                        SV     SV%    SPI    LRE
            1     3200                      COMMUNICATIONS ↑              ↓       ↔     910.6    707.4   838.2 -203.2 -22.31 0.777 2,130.0
            2     3700                      DATA DISPLAY          ↑       ↔       ↔     272.6    159.6   159.6 -113.0 -41.45 0.585     388.0




R   Worse than -10%      Y   Between -10% and -5%      G   Better than -5%             Change Threshold = 10%           Improving      Worsening



Taking Care of Business                                                                                                                            21
CxP Report Generator

                             Variance Analysis


♦ Explanation of Variance/Description of Problem:




♦ Impact:




♦ Corrective Action:




Taking Care of Business                             22
CxP Report Generator

                          Artificial Intelligence Report

• This element represents 100.0 percent of the total contract.
• Earned value data indicates that this effort is about 32.94% complete.
• Work in process is behind schedule.
• A significant amount of management reserve was allocated this period.
• Beware of problems in this element; the budget has been increasing routinely.
• Period actuals are running at 1,707.0.
• There has been a significant increase in the rate of expenditures recently.
• This effort has an unfavorable cost variance of -7.28%.
• Performance is holding relatively steady at 0.932 per unit expended (Dollars).




Taking Care of Business                                                      23
Conclusion

      Constellation: meeting the challenges
     1.    Meet the EVM requirements set forth by the ANSI/EIA-748
           and lay the ground work for a future validated Earned
           Value Management System.
     2.    Provide the tools needed to more efficiently produce the
           needed data and identify where concerns are in the life
           cycle of a contract, project or program.
     3.    Training the management and the projects in earned
           value and tools specific to meet the challenges.
     4.    Build a process that will help the Constellation Program
           or any other NASA Program reach the ultimate goal of
           having a fully validated EVM system.




Taking Care of Business                                           24

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Implementing EVM on the Constellation Program (CxP

  • 1. Implementing EVM on the Constellation Program (CxP) Taking Care of Business Speakers: David Warren and Glen Harrison
  • 2. Agenda 1. Background 1. Background 2. Meeting the Challenges 2. Meeting the Challenges 3. Tools for Success 3. Tools for Success 4. Building the Constellation Team 4. Building the Constellation Team 5. Enhancing Communication 5. Enhancing Communication 6. Conclusion 6. Conclusion Taking Care of Business 1
  • 3. Background MSFC OSAC – Office of Strategic Analysis & Communications OSAC was created to integrate information between and among the program/project and institutional organizations. CS40 – Performance and Capabilities Management Office Provides support and assistance to sustain capabilities in key competencies such as program planning and control and program/project management. (EVM and Scheduling being the key competency areas…) Taking Care of Business 2
  • 4. Background Collaborated with Upper Stage Business Office Established a process to format and collect their data Provided tools to transfer data compatible with wInsight Guidance toward a sound WBS and OBS structure Provided training and support for wInsight (e.g., User training, Custom reports and charts, etc.) Enhanced earned value reporting with (elements of cost) options. Once Upper Stage established this process, other Ares elements began to implement it. (e.g., Vehicle Integration, J-2X) After implementing this process with the entire Ares project, data integration was then established. Taking Care of Business 3
  • 5. Background Collaboration with the Constellation Program Office (CxP) was then established, once the Ares Project Office began to report earned value using the processes provided. CxP then requested the data integration and roll up of all projects at the program level. CS40 worked with the individual projects under Constellation to provide a road map to accomplish the program’s objectives. Taking Care of Business 4
  • 6. Meeting the Challenges In-House Performance Measurement Process Flight Systems & Ground Flight Systems & Ground IEMP Core Core Business Business Warehouse Support Projects standard WBS Warehouse Support Projects standard WBS Financial (SAP) Financial (SAP) per: NPR 7120.5D per: NPR 7120.5D Project WBS Project WBS loaded into MDM System loaded into MDM System Project WBS loaded into Project WBS loaded into Actual Cost Actual Cost WebTADS, Travel Mgr, Etc. WebTADS, Travel Mgr, Etc. from IEMP (ACWP) from IEMP (ACWP) Project Schedules (MS Project) EVM (Cobra - XML Connect) Contract Setup Default Project/Contract Dollar Scale - (in Thousands of Dollars k$) Project/Contract Name * Period Ending * e.g, Feb-05 = 0205 Format (mmyy) Calendar Type* Project WBS per: NSM Project WBS per: NSM Scheduled (BCWS) & Scheduled (BCWS) & Contractor Options Contractor/Center Name * Abbreviation Address 1 Address 2 State Postal Code Country Code USA Number Scheme Number Scheme Performance (BCWP) Performance (BCWP) City Note: If no contractor applicable to project, then enter in the Contractor Name field the responsible NASA Center or any name associated with your project. Contract Options WBS Number Title Contract Number or In-House* Report End Date * 136905 Crew Launch Vehicle Project Project/Contract Type EAC - Best Case* 136905.01 Project Management Program Name EAC - Most Likely* 136905.01.01 Project Mgmt and Administration Program Number EAC - Worst Case* 136905.01.02 Business Management Program Type Project/Contr Budget Base 136905.01.03 Contractor Relationships Manager Name Total Allocated Budget 136905.01.04 Technical Reviews Financial/Contract Analyst Name Proj/Cntr Est. Compl Date 136905.01.05 Information Technology Mgmt Program Office Name Approval Name 136905.01.06 Adv Planning & Special Studies Negotiated Cost Approval Title 136905.02 Vehicle Integration Project/Contract Target Price Submission Date* Schedule will be 136905.02.01 Systems Integration and Control Target Fee in Dollars Major Program* 136905.02.02 Systems Requirements and Verification Project/Contract Ceiling Amount Element Program* 136905.02.03 Flight Test Integration Project/Contract Start Date * Technical Theme* 136905.02.04 Integrated Design and Analysis Project/Contract Compl Date* NASA Center* 136905.02.05 Vehicle Integration and Operations 136905.02.06 Avionics Integration and Vehicle Systems Test Report Start Date* Resource Loaded by 136905.03 S&MA 136905.04 Science & Technology 136905.05 Payloads 136905.06 Aircraft/Spacecraft 136905.07 Mission Operations System 136905.08 Launch Vehicle After finishing the information above please continue by entering data into each tab below. When finished with all data Organization Code, 136905.08.01 First Stage entry including, the Future - WBS information you may select the Finish button on the "Finish-Page" tab. Otherwise EVM Spreadsheet 136905.08.01.01 Element Management 136905.08.01.02 First Stage Structure & Mech. Systems make all required changes in order to continue successfully. 136905.08.01.03 Electrical/Instrumentation 136905.08.01.04 SE&I 136905.08.01.05 Operations Support (Excel) 136905.08.01.06 RSRM (Shuttle Legacy) 136905.08.01.07 136905.08.01.08 136905.08.01.09 136905.08.02 136905.08.02.01 Booster (Shuttle Legacy) First Stage Prime Contractor Flight Test Upper Stage Element Management Procurements & Travel 136905.08.02.02 Integrated Upper Stage Crew Launch Vehicle 136905.8 136905.08.02.03 Structures & Thermal Systems 136905.8.1 1st Stage This element contains all the 1st Stage elements defined below. 136905.08.02.04 Main Propulsion System1st Stage Element 136905.8.1.1 (MPS) This element includes the management and procurement support needed to develop and deliver CLV specific 1st Stage hardware and flight support. 136905.08.02.05 Upper Stage Reaction Control System (RCS) Management 136905.8.1.2 1st Stage SE&I 136905.08.02.06 First Stage Reaction Control System (RCS) element includes the interface definition, verification, for 1st Stage development and flight support. the integrated analysis for structures, loads, thermal This definition, specifications, engineering and Project support and qualification. This element also includes Included in this element are the requirement 136905.08.02.07 Thrust Vector Control (TVC) environments and development of 1st input to vehicle integrated math models. This element encompasses flight engineering support and engineering 136905.08.02.08 Avionics support for integrated vehicle testing. This element is envisioned to be primarily the responsibility of the prime contractor with Government support for Work Package Definition: requirement and specification development. 136905.08.02.09 Flight Software System Aft Assembly This element contains the development and evaluation engineering for the CLV 1st Stage Aft Skirt. It is anticipated that the current Shuttle SRB Aft skirt Work Package Definition: 136905.8.1.3 136905.08.02.10 Integrated Test Hardware designs will have to be modified for the CLV separation system, avionics, and possibly TVC modification. It is anticipated that all aft skirt hardware (reusable) will be obtained as required from the Shuttle Program at no cost to CLV. This element includes all the aft skirt hardware, touch labor, and 136905.08.02.11 Logistics engineering to support any sub-scale testing, static testing, vehicle system testing, and flight tests (flight test engineering included in SE&I). The prime 136905.08.02.12 Manufacturing and Assembly contractor will be responsible for this element. 136905.08.02.13 Reserved 136905.8.1.4 Forward Adapter 136905.08.02.97 136905.8.1.5 Prime Contract Motor This element contains the development and evaluation engineering for the CLV 1st Stage nozzle. It is anticipated that the current RSRM nozzle design will remain virtually the same. It is anticipated that nozzle metal hardware (reusable) will be obtained as required from the Shuttle Program at no cost to CLV. What does it take to do 136905.08.03 Upper Stage Engine What does it take to do Although the current Shuttle Program has sponsored an obsolescence program for replacement of the nozzle rayon material (Primary nozzle material), it is 136905.08.03.01 Element Management anticipated that Shuttle stockpiles of the current material (NARC) are sufficient for the CLV missions. This element includes all the nozzle hardware, touch 136905.08.03.02 Systems Engineering and Integration labor, and engineering to support any sub-scale testing, static testing, vehicle system testing, and flight tests (flight test engineering included in SE&I. The prime contractor will be responsible for this element. 136905.08.03.03 RS-25xUS and RS-25 Upper Stage Conversion Kit contains the development and evaluation engineering for the CLV 1st Stage case, seals and joints. It is anticipated that the current RSRM case, This element 136905.08.03.04 RS-25e Engine seal and joint designs will remain virtually the same. It is anticipated that case metal hardware (reusable) will be obtained as required from the Shuttle 136905.8.1.6 136905.08.03.05 Manufacturing Capacity 1st Stage GSE & Optimizationcontains the development and evaluation engineering for the CLV 1st Stage GSE and unique non-recurring tooling. It is anticipated that the Increase and This element Tooling current Shuttle GSE and tooling will remain virtually the same and be available to CLV as required from the Shuttle Program at no cost to CLV. This the scope? 136905.08.03.06 Production and Assembly element encompasses any development and manufacturing of new or modified design for GSE or tooling to support 1st Stage. This element includes all the the scope? 136905.08.03.07 Test and Checkout GSE and tooling hardware, touch labor, and engineering to support any sub-scale testing, static testing, vehicle system testing, and flight tests. The prime 136905.08.03.97 Prime Contract contractor will be responsible for this element. 136905.8.1.7 Final Assembly This element contains the development and evaluation engineering to support the CLV 1st Stage final assembly. This includes assembly of the motor and 136905.09 Ground System(s) Components assembly of the 1st systems (such as aft skirt, systems tunnel, TVC, TPS). It is anticipated that the current Shuttle facilities, GSE, and tooling will remain Contractor supplied 136905.10 Systems Integration and Testing virtually the same and be available to CLV as required from the Shuttle Program at no cost to CLV. This element includes all the final assembly touch labor and engineering to support any sub-scale testing, static testing, vehicle system testing, and flight tests. The prime contractor will be responsible for this element. What are the 136905.8.1.8 1st Stage Test This element includes the engineering and touch labor for the defined static qualification testing for CLV 1st Stage solid motor testing. No test facility What are the upgrades are anticipated nor included in the planning for this WBS element. The testing defined in the element will occur in conjunction with Shuttle RSRM testing and the schedule of required tests will be negotiated with the Shuttle Program. The prime contractor will be responsible for this element. 136905.8.1.9 Risk Reduction Flight- This WBS element includes all activities required for Risk Reduction Flight 1 (RRF-1) support to the CLV Project. 1 Integration 136905.8.2 deliverables? Upper Stage This element contains all the Upper Stage elements defined below. CPR data deliverables? 136905.8.2.1 Upper Stage Project This element contains activities required for to manage the cost, schedule, and technical resources, schedule, and risk. Management 136905.8.2.2 Integrated Upper Functions associated with the overall upper stage system design engineering, analysis, and integration. This provides the integration between other external Stage launch elements as well as inter-stage subsystem integration. 136905.8.2.3 Structures & Thermal Includes the design, development, integration, test, and verification of all upper stage primary and secondary structural elements required for the upper stage including all thermal functions required due to impacts from external environments as well as internally induced effects and conditioning requirements 136905.8.2.4 136905.8.2.5 136905.8.2.6 How much does it cost? How much does it cost? Main Propulsion System (MPS) Reaction Control System (RCS) Thrust Vector Control (TVC) Includes the design, development, integration, test, and verification of all propulsion elements required to provide propellants to the upper stage engine including fill, feed, repress systems, and actuation and purge systems. Includes the design, development, integration, test, and verification of all propulsion elements required to provide attitude control, separation, and settling to the upper stage and includes thrusters, fill, feed, and press systems. Includes the design, development, integration, test, and verification of all elements required to provide hydraulic power for engine gimballing and control of the main engine valves for stage GN&C and engine control. System,Hydraulic How long will it take? Power Unit (HPU) & 136905.8.2.7 136905.8.2.8 136905.8.2.9 How long will it take? Hydraulics Interstages Avionics Upper Stage GSE & All elements required for design, development, integration, test and verification for the Interstages hardware which comprise of the Forward Frustum, Interstage, Spacecraft/Payload Adapter, Systems Tunnel and Flight Termination System. This WBS element contains all software and associated hardware for the Crew Launch Vehicle including both the 1st Stage and the Upper Stage. Includes the design, development, integration, test, and verification of all elements required for manufacturing and assembly ground support equipment and Funding allocation Tooling tooling. 136905.8.2.10 Funding allocation Upper Stage Level Integration & Test Includes the assembly/integration, test, and verification of all subsystems under the Upper Stage WBS. Additionally, all integrated hardware testing STA, EMC, and PTA are included under this element. Taking Care ofWBS adjustment Project Business Project WBS adjustment 5 Taking Care of Business Dictionary Dictionary Project information 5 Mgmt Reporting & Data Analysis loaded into wInisght
  • 7. Meeting the Challenges In-House Performance Measurement Process Currently, there is not a fully validated EVM system in-place for projects to use in satisfying the performance requirements placed on NASA and the Constellation Program (CxP). The processes and tools CxP selected will outline a recommended approach that will enable projects to satisfy the requirement of applying EVM principles. The process itself is modular so as to enable it to be applied to any size of project, any type of earned value engine, and can be used with any type of financial system in place. It is also flexible enough so as the contract, program or project grows the process will be able to accommodate this growth with little or no impact to the work currently in progress. Taking Care of Business 6
  • 8. Meeting the Challenges CxP EVM Data Analysis and Integration One of Constellation’s goals was to be able to integrate, view, and analyze both the in-house effort and contractor’s data. This is being achieved by working with the contractors and the NASA leads to define parameters in the WBS and OBS structures along with the different elements of cost. Contractor’s data and in-house data are being integrated and rolled-up at the project level. The data from the various projects, including in-house and contractor data, are being rolled-up to the Program level. This gives Constellation the ability to have a one-stop shop for consolidated reporting and analysis of the various projects and elements. Taking Care of Business 7
  • 9. Meeting the Challenges Program Roll-up Taking Care of Business 8
  • 10. Meeting the Challenges Constellation Constellation Program Integration Program Integration Orion Orion Ares Ares EVA EVA Ground Ops Ground Ops In-House In-House In-House In-House First Stage First Stage In-House In-House In-House In-House Contractor Contractor J-2X J-2X In-House In-House Contractor Contractor Project Mgmt Project Mgmt Upper Stage Upper Stage In-House In-House Contractor Contractor Taking Care of Business 9
  • 11. Meeting the Challenges Contractor’s WBS NASA WBS 136905 ARES 136905 ARES 136905.08 Launch Vehicle 136905.08 ARES Program Of 136905.08.05 Upper Stage 136905.08.05 Upper Stage 136905.08.05.01 Mgmt 136905.08.05.01 Mgmt 136905.08.05.01.97 Mgmt 136905.08.05.01.03 GRC-Elem Mgmt 136905.08.05.02 Integrated Uppe 136905.08.05.01.04 LaRC-Elem Mgmt 136905.08.05.02.97 Integrated Uppe 136905.08.05.01.08 MSFC-Elem Mgmt 136905.08.05.03 Structures and 136905.08.05.01.20 SEB 136905.08.05.03.97 Structures and 136905.08.05.01.21 Ste Res Off 136905.08.05.04 Main Propulsion 136905.08.05.01.22 Reserved 136905.08.05.04.97 Main Propulsion 136905.08.05.01.23 US - S&MA 136905.08.05.05 Upper Stage Rea 136905.08.05.01.97 Mgmt 136905.08.05.05.97 Upper Stage Rea 136905.08.05.02 Integrated Uppe 136905.08.05.06 First Stage Rol 136905.08.05.02.01 SE&I Mgmt 136905.08.05.06.97 First Stage Rol 136905.08.05.02.02 Rqmts & Verif 136905.08.05.07 Thrust Vector C 136905.08.05.02.03 Config Mgmt 136905.08.05.07.97 Thrust Vector C 136905.08.05.02.04 Systems Design 136905.08.05.10 Component & Int 136905.08.05.02.06 SE&I MPTA 136905.08.05.10.97 Component & Int 136905.08.05.02.97 Integrated Uppe 136905.08.05.11 Log Supoort Inf 136905.08.05.03 Structures and 136905.08.05.11.97 Log Supoort Inf 136905.08.05.03.01 Integ Struct 136905.08.05.12 Manufacturing a 136905.08.05.03.02 Instrumentation 136905.08.05.12.97 Manufacturing a 136905.08.05.03.03 Core Stage 136905.08.05.13 Small Solids 136905.08.05.03.04 Interstage 136905.08.05.13.97 Small Solids 136905.08.05.03.05 Struct & Therm 136905.08.05.03.06 Purge System 136905.08.05.03.07 HAZGAS System 136905.08.05.03.08 S&T MPTA/GVT 136905.08.05.03.97 Structures and Taking Care of Business 10
  • 12. Meeting the Challenges Tools Selected The tools selection involved a mix of COTS (wInsight and Cobra) and internally developed software (XML Connect) by Constellation support personnel. The knowledge and experience gained from the support and guidance of other projects led to additional insight into Constellation’s challenges. Training Provided Training established to help bring CxP up to speed on EVM, Scheduling and specific tools that were needed to meet their specific needs. Reports Created Custom reporting requirements were outlined and defined providing CxP with a clear direction for communication. Taking Care of Business 11
  • 13. Tools for Success XML Connect XML Connect is an Excel based program designed to transfer raw EVM data into wInsight. XML Connect was designed for use by NASA programs or projects that do not have a EV management system to enter Earned Value information into wInsight. Deltek wInsight * Deltek wInsight™ is used for analyzing, sharing, and reporting earned value management data. wInsight's standard set of reports provide early warning indicators to quickly identify variances in project performance, enabling organizations to proactively identify potential problems before they occur. Custom Reports Custom Charts Custom Programming Support * Available via ICE Taking Care of Business 12
  • 14. Tools for Success XML Connect wInsight XML Connect creates the xml data file which is then imported automatically into wInsight MEGA HERZ ELEC & VEN F04695-86-C-0050 FPI RDPR MEGA HERZ ELEC & VEN F04695-86-C-0050 FPI RDPR MEGA HERZ ELEC & VEN F04695-86-C-0050 FPI RDPR Element: 1000 Bull's-eye Chart - As of: JAN 04 Name: MOH-2 Element: 1000 Snake Chart Name: MOH-2 Element: 1000 CPI Guage Name: MOH-2 2003 2004 Dollars in Millions BEHIND SCHEDULE, UNDER COST AHEAD OF SCHEDULE, UNDER COST APR MAY JUN JUL AUG SEP OCT NOV DEC JAN 8.0 30 7.0 CPI SPI Index of Dollars Index of Dollars 20 6.0 CV% CUM Percent of Dollars 9 5.0 10 0.95 0.95 0.9 0.9 8 4.0 1.1 0 0 1.1 0 0 0 4 7 6 3.0 1 0 5 -10 3 2.0 2 1.0 -20 0.0 JAN 04 JAN 04 -30 0.932 0.941 BEHIND SCHEDULE, OVER COST AHEAD OF SCHEDULE, OVER COST BCWS 0.123 0.345 0.581 0.986 1.415 2.231 2.517 4.194 5.633 7.279 BCWP 0.123 0.247 0.530 0.933 1.376 2.216 2.742 3.784 5.342 6.851 -30 -20 -10 0 10 20 30 40 ACWP 0.107 0.235 0.532 0.945 1.485 2.191 3.027 4.247 5.643 7.350 SV% CUM Percent of Dollars Example charts produced by wInsight for analysis Taking Care of Business 13
  • 15. Tools for Success CxP Monthly Program Review Report Generator * The MPR Report Generator was developed so that all projects that reported to the Constellation Program (CxP) could provide EVM data from wInsight into a PowerPoint Presentation automatically. Program defined format. Deltek Cobra * Deltek Cobra is a project costs management tool, measuring earned value, and analyzing budgets, actuals and forecasts. It offers seamless integration with leading scheduling tools and unmatched flexibility to meet even the most exacting cost management requirements. NASA 5-Page Analysis Report Internally developed Excel based workbook that pulls data from wInsight and produces a customized PowerPoint Presentation based on certain earned value thresholds and other criteria that communicate the status of a contract, program or project. Training * Available via ICE Taking Care of Business 14
  • 16. Tools for Success Deltek wInsight - Background Initially wInsight was setup at MSFC in 2000 to support MSFC projects Chosen as Analysis and Reporting tool by ESMD in 2003 • wInsight can easily import contractor’s EVM reports - Contractor Performance Reports (CPR) in the form of xml, or x12 transaction set. • wInsight is the tool of choice for Government Agencies and Contractors performing Earned Value Management (EVM) analysis and reporting on programs, projects and contracts with EVM requirements. The one database serves as a reservoir or ‘one stop shop’ for the Agency’s EVM data; • Rollup reporting can be accomplished • Historical reference for data mining, such as cost estimates; • One administrator for the Agency instead of multiple ones for different projects and Centers. • Ensures the safeguarding of the data with daily backups of the data for the Agency. Currently, the wInsight database resides at the CxPO ICE (ICE) and is being used by multiple NASA projects. Taking Care of Business 15
  • 17. Tools for Success NASA wInsight ICE Architecture AMES GRC HQ LaRC MSFC DFRC JPL JSC KSC SSC Taking Care of Business 16
  • 18. Building the Constellation Team Constellation Training wInsight User Training wInsight Admin Training CxP Monthly Report Generator Training XML Connect Training Basic EVM Training IBR Training Taking Care of Business 17
  • 19. Enhancing Communication Reporting Requirements Ability to show earned value data at specific levels. Ease of Use/Understanding. Flexible/Stable. Custom Reports Generated wInsight Charts and Reports CxP Monthly Program Review Report Enhanced 5-Page Report Element of Cost reporting enhancements (COM/OBS) Taking Care of Business 18
  • 20. CxP Report Generator Taking Care of Business 19
  • 21. CxP Report Generator Level 2 Status WBS Description SV CV VAC BCWS BCWP ACWP SV SV % CV CV % BAC EAC Vac 1 2000 PROJ MANAGEMEN ↓ ↓ ↔ 882.6 869.4 930.6 -13.2 -1.50 -61.2 -7.04 1,384.6 1,418.6 -34.0 2 3000 PRIME EQUIP ↓ ↓ ↓ 4,809.2 4,424.4 4,792.0 -384.8 -8.00 -367.6 -8.31 14,606.4 20,927.6 -6,321.2 3 4000 SPARES ↑ ↑ ↔ 133.8 135.0 142.8 1.2 0.90 -7.8 -5.78 755.6 761.8 -6.2 4 5000 DATA ↔ ↓ ↔ 98.8 92.2 110.0 -6.6 -6.68 -17.8 -19.31 127.0 143.0 -16.0 5 6000 TEST & EVAL ↔ ↑ ↔ 692.2 706.8 706.2 14.6 2.11 0.6 0.08 1,633.0 1,635.0 -2.0 R Worse than -10% Y Between -10% and -5% G Better than -5% Change Threshold = 10% Improving Worsening Taking Care of Business 20
  • 22. CxP Report Generator Variances (Cum to Date) - January 2008 These elements exceed the Format 5 Thresholds and require a Variance Analysis Report Cost Variances WBS DESCRIPTION SV CV VAC BCWS BCWP ACWP CV CV% CPI LRE 1 3600 PCC ↓ ↑ ↓ 1,692.8 1,681.4 1,977.6 -296.2 -17.62 0.850 12,000.0 2 3200 COMMUNICATIONS ↑ ↓ ↔ 910.6 707.4 838.2 -130.8 -18.49 0.844 2,130.0 Schedule Variances WBS DESCRIPTION SV CV VAC BCWS BCWP ACWP SV SV% SPI LRE 1 3200 COMMUNICATIONS ↑ ↓ ↔ 910.6 707.4 838.2 -203.2 -22.31 0.777 2,130.0 2 3700 DATA DISPLAY ↑ ↔ ↔ 272.6 159.6 159.6 -113.0 -41.45 0.585 388.0 R Worse than -10% Y Between -10% and -5% G Better than -5% Change Threshold = 10% Improving Worsening Taking Care of Business 21
  • 23. CxP Report Generator Variance Analysis ♦ Explanation of Variance/Description of Problem: ♦ Impact: ♦ Corrective Action: Taking Care of Business 22
  • 24. CxP Report Generator Artificial Intelligence Report • This element represents 100.0 percent of the total contract. • Earned value data indicates that this effort is about 32.94% complete. • Work in process is behind schedule. • A significant amount of management reserve was allocated this period. • Beware of problems in this element; the budget has been increasing routinely. • Period actuals are running at 1,707.0. • There has been a significant increase in the rate of expenditures recently. • This effort has an unfavorable cost variance of -7.28%. • Performance is holding relatively steady at 0.932 per unit expended (Dollars). Taking Care of Business 23
  • 25. Conclusion Constellation: meeting the challenges 1. Meet the EVM requirements set forth by the ANSI/EIA-748 and lay the ground work for a future validated Earned Value Management System. 2. Provide the tools needed to more efficiently produce the needed data and identify where concerns are in the life cycle of a contract, project or program. 3. Training the management and the projects in earned value and tools specific to meet the challenges. 4. Build a process that will help the Constellation Program or any other NASA Program reach the ultimate goal of having a fully validated EVM system. Taking Care of Business 24