PM Challenge 2011: Getting Successfully Through Implementation
1. PM Challenge 2011 Panel: Getting Successfully Through Implementation KDP C Panel Chair Kathleen Symons, Associate Director, CxP PP&C, NASA JSC Panel Members Tom Coonce, Director, Cost Analysis Division, NASA HQ James Ortiz, Director, Independent Program Assessment Office (IPAO), NASA HQ Mark Saunders, Consultant, Dell Services (Retired NASA) 1 PM Challenge 2011: Informational Briefing Pre-Decisional
2. Panel Overview: Getting Successfully through Implementation KDP C KDP C is the “moment of truth” when the Agency decides whether a project will move forward to implementation, and makes cost and schedule commitments to its external stakeholders This panel will address updated Agency processes incorporated in NPR 7120.5E that are designed to more effectively ensure that a project is on track to accomplish its technical mission within its cost and schedule estimate at KDP C, and will discuss how these processes work together to help the Project Manager Project development of the Integrated Technical, Cost, Schedule and Risk Baseline for KDP C Definition of Expected Maturity States to guide development and assessment of the integrated baseline Utilization of the JCL at KDP C to provide evidence of an executable, integrated baseline Independent SRB Checks and Balances Utilization of the Decision Memorandum to document the approved integrated baseline, formalize management approval and agreement to support the project, and establish external commitments 2 PM Challenge 2011: Informational Briefing Pre-Decisional
3. Getting Successfully through KDP C An integration of Project Baseline Development, Independent Checks and Balances, Approval to Proceed, and Commitments ≤30 days Programmatic Reviews Approval & Commitment KDP B KDP C Approval for Implementation PDR 3 PM Challenge 2011: Informational Briefing Pre-Decisional
62. Report to DA for life cycle reviews preceding KDP B&C and during any major replan or rebaseline (3)Not To Scale Programmatic Data Drops to SRB (includes JCL Model) P/p Brief MD Brief Center Brief Periodic SRB Involvement as Appropriate (2) CheckPoint if needed. FOOTNOTES: 1. A One Step Review may be used for any LCR 2. The SRB Handbook provides information on the readiness assessment, quick-look reports and checkpoints associated with life cycle reviews 3. For all other life cycle reviews report to DA if significant unresolvable disagreements 9 PM Challenge 2011: Informational Briefing Pre-Decisional
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64. Report to DA for life cycle reviews preceding KDP B&C and during any major replan or rebaseline (3)Technical Baseline with Cost, Schedule, and Risk Information Integrated Assessment of Technical and Programmatic Baseline Not To Scale Programmatic Data Drops to SRB (includes JCL Model) Resolve Tech Issues/Risks, Update Cost/Schedule Baseline P/p Brief MD Brief Center Brief Periodic SRB Involvement as Appropriate (2) CheckPoint if needed. FOOTNOTES: 1. A Two Step Review may be used for any LCR 2. The SRB Handbook provides information on the readiness assessment, quick-look reports and checkpoints associated with life cycle reviews 3. For all other life cycle reviews report to DA if significant unresolvable disagreements 10 PM Challenge 2011: Informational Briefing Pre-Decisional
65. Expected Maturity State through the Project Life Cycle Leading to KDP B (NPR 7120.5E) 11 PM Challenge 2011: Informational Briefing Pre-Decisional
67. Expected Maturity State through the Project Life Cycle Leading to KDP C (NPR 7120.5E) 13 PM Challenge 2011: Informational Briefing Pre-Decisional
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69. Project Life Cycle Cost Agreements and Commitments (NPR 7120.5E) High Estimate LCC Range Life cycle cost estimate At KDP C and subsequent Agency Baseline Commitment rebaselines the ABC and the life cycle cost estimate are equal UFE managed above the project UFE managed by Project Low Estimate Management Agreements AuthorizedFormulation Cost UFE Actual Formulation Costs DuringImplementation DuringFormulation KDP C Notional and Not to Scale 15 PM Challenge 2011: Informational Briefing Pre-Decisional
70. Start Project2 1, 2, 3, … KDP 03 Updated Program Plan Project m, m+1 Figure 2-3a The NASA Program Life Cycle (Uncoupled and Loosely Coupled) (NPR 7120.5E) Approval for Implementation Approval for Formulation NASA Life Cycle Phases IMPLEMENTATION FORMULATION Program Life Cycle Gates KDP II KDP n KDP III KDP I Changes from original shown in red PCA1 FAD Program Plan1 Project Starts Start process again4 Updated PCA Program Updates Agency Reviews ASM ASP Program Life Cycle Reviews5&6 PIRs are conducted as required by Decision Authority PIR SRR SDR FOOTNOTES Program Plans are baselined at SDR, and PCAs are baselined at KDP I. These are reviewed and updated, as required, to ensure program content, cost, and budget remain consistent. Projects, in some instances, may be approved for formulation prior to KDP I. Initial project pre-formulation generally occurs during program Formulation. KDP 0 may be required by the Decision Authority to ensure major issues are understood and resolved prior to formal program approval at KDP I. When programs evolve and/or require upgrades (e.g., new program capabilities), the life-cycle process will be restarted when warranted, i.e., the program’s upgrade will go through formulation and implementation steps. Single-project programs will follow the Project lifecycle, but will include draft/ final PCAs at KDPs B & C respectively and draft/final Program Plans at SRR & SDR respectively. Life Cycle Review (LCR) objectives and expected maturity states for these reviews and the attendant KDPs are contained in Table 2-6a. ACRONYMS ASP—Acquisition Strategy Planning meeting ASM—Acquisition Strategy Meeting FAD—Formulation Authorization Document KDP—Key Decision Point PCA—Program Commitment Agreement PIR—Program Implementation Review P/SDR—Program/System Definition Review P/SRR—Program/System Requirements Review SRB—Standing Review Board 16 PM Challenge 2011: Informational Briefing Pre-Decisional
71. Figure 2-3b The NASA Program Life Cycle (Tightly Coupled) (NPR 7120.5E) Updated Program Plan Approval for Implementation Approval for Formulation NASA Life Cycle Phases FORMULATION IMPLEMENTATION Program Life Cycle Gates KDP I KDP 05 KDP IV KDP III KDP II KDP n Draft PCA PCA1 FAD Draft Program Plan Program Plan1 Project Starts Start Project2 1, 2, 3, … Project m, m+1 Start process again6 Updated PCA Changes from original shown in red Program Updates Agency Reviews ASM ASP Program Life Cycle Reviews 3&7 ORR PIR4 DR FRR/ MRB9 SRR SDR CDR SIR CERR PLAR PDR PFAR Other Reviews LRR,SMSR SAR8 Project reviews/KDPs accompany Program reviews/KDPs4 Update Program documentation and re-conduct lifecycle reviews with new capabilities6 Life Cycle Review (LCR) objectives and expected maturity states for these reviews and the attendant KDPs are contained in Table 2-6b. SAR only applies to Human Space Flight. The KDP E decision is made at the FRR for Human Space Flight and the MRB for Robotic Space Flight. The FRR/MRB are part of a series of events shown in Appendix K leading to approval to launch. ACRONYMS ASP—Acquisition Strategy Planning meeting ASM—Acquisition Strategy Meeting CDR—Critical Design Review CERR—Critical Events Readiness Review DR—Decommissioning Review FAD—Formulation Authorization Document FRR—Flight Readiness Review KDP—Key Decision Point LRR—Launch Readiness Review ORR—Operational Readiness Review PCA—Program Commitment Agreement FOOTNOTES Program Plans are baselined at SDR, and PCAs are baselined at KDP I. These are reviewed and updated, as required, to ensure program content, cost, and budget remain consistent. Projects are usually approved for formulation prior to KDP I. Single-project programs will follow the Project lifecycle, but will include draft/ final PCAs at KDPs B & C respectively and draft/final Program Plans at SRR & SDR respectively. Tightly-coupled program reviews generally differ from other program types because they are conducted to ensure the overall integration of all program elements (i.e., projects). Once in operations, PIRs are conducted as required by the Decision Authority. KDP 0 may be required by the Decision Authority to ensure major issues are understood and resolved prior to formal program approval at KDP I. When programs evolve and/or require upgrades (e.g., new program capabilities), the life-cycle process will be restarted when warranted, i.e., the program’s upgrade will go through formulation and implementation steps. PDR—Preliminary Design Review PFAR—Post-Flight Assessment Review PIR—Program Implementation Review PLAR—Post-Launch Assessment Review P/SDR—Program/System Definition Review P/SRR—Program/System Requirements Review SAR—System Acceptance Review SIR—System Integration Review SRB—Standing Review Board SMSR—Safety and Mission Success Review 17 PM Challenge 2011: Informational Briefing Pre-Decisional
72. Figure 2-4 Project Life Cycle (NPR 7120.5E) KDP F KDP C KDP A KDP E ASP DR PFAR PFAR PLAR DR Re flights - Other Reviews Approval for Approval for Formulation NASA Life Implementation FORMULATION IMPLEMENTATION Cycle Phases Phase C: Phase D: Phase F: Phase E: Project Phase A: Pre-Phase A: Phase B: - Final Design & Fabrication Life Cycle System Assembly, Int & Test, Launch & Checkout Concept Studies Operations & Sustainment Concept & Technology Preliminary Design & Closeout Development Technology Completion Phases Phase B: Pre - Phase A: Phase C: Phase D: Phase E: Phase F: Project Phase A: Project KDP C KDP F KDP E7 KDP A KDP D KDP B Life Cycle Final Archival of Data FAD Preliminary Project Plan Launch Baseline Project Plan End of Mission Gates & Draft Project Requirements Project Major Events KDP B Agency Reviews ASP ASM Human Space Flight Project Life Cycle Reviews 1,5&6 MCR SDR CDR / PDR MCR FRR7 SRR SIR CERR PLAR DR ORR DRR 3 3 FRR CERR ORR SDR PDR SRR SIR SAR ASM PLAR CDR / End of End of Flight (NAR ) (PNAR ) 2 2 PRR PRR Inspections and Inspections and Flight Refurbishment Refurbishment Re - flights Re - enters appropriate life cycle phase if Re - enters appropriate life cycle phase if modifications are needed between flights modifications are needed between flights Robotic Robotic Mission Project Life Cycle Reviews 1,5&6 Mission Project Reviews 1 4 3 FRR DR PLAR MDR MCR SRR CERR SIR MRB7 ORR CDR / DRR PDR 4 3 MDR SRR PDR CERR SIR ORR ASM CDR / MCR Launch 2 PRR 2 PRR (NAR ) (PNAR ) Readiness SMSR, LRR SMSR, LRR Reviews (LV), FRR (LV) (LV), FRR (LV) SAR8 Supporting Supporting Peer Reviews, Sub - system PDRs, Sub - system CDRs, and System Reviews Peer Reviews, Sub - system PDRs, Sub - system CDRs, and System Reviews Reviews Reviews FOOTNOTES Flexibility is allowed to the timing, number and content of reviews as long as the equivalent information is provided at each KDP and the approach is fully documented in the Project Plan. PRR needed for multiple system copies. Timing is notional. CERRs are established at the discretion of Program Offices. For robotic missions the SRR and the MDR may be combined. Single-project programs will follow the Project lifecycle, but will include draft/ final PCAs at KDPs B & C respectively and draft/final Program Plans at SRR & SDR respectively. Life Cycle Review (LCR) objectives and expected maturity states for these reviews and the attendant KDPs are contained in Table 2-7. The KDP E decision is made at the FRR for Human Space Flight and the MRB for Robotic Space Flight. The FRR/MRB are part of a series of events shown in Appendix K leading to approval to launch. SAR only applies to Human Space Flight. ACRONYMS ASP - Acquisition Strategy Planning Meeting ASM - Acquisition Strategy Meeting CDR - Critical Design Review CERR - Critical Events Readiness Review DR - Decommissioning Review DRR - Disposal Readiness Review FAD - Formulation Authorization Document FRR - Flight Readiness Review KDP - Key Decision Point LRR - Launch Readiness Review MCR - Mission Concept Review MDR - Mission Definition Review MRB - Mission Readiness Briefing ORR - Operational Readiness Review PDR - Preliminary Design Review PFAR - Post-Flight Assessment Review PLAR - Post-Launch Assessment Review PRR - Production Readiness Review SAR - System Acceptance Review SDR - System Definition Review SIR - System Integration Review SMSR - Safety and Mission Success Review SRR - System Requirements Review 18 PM Challenge 2011: Informational Briefing Pre-Decisional
