Recommended
Recommended
More Related Content
Similar to YOP Data Center: Welcome to the NAF Academy Support Hub Training
Similar to YOP Data Center: Welcome to the NAF Academy Support Hub Training (20)
More from NAFCareerAcads
More from NAFCareerAcads (20)
Recently uploaded
Recently uploaded (20)
YOP Data Center: Welcome to the NAF Academy Support Hub Training
- 2. Southeast Region Western Region Northeast Region Central Region AL FL GA LA MS NC SC TN VA WV AK AZ CA CO HI ID NV OR UT WA CT DC DE MA MD NH NJ NY PA RI AR IL IN KS KY MI MN MO NE OH OK SD TX WI Tony Asplin Ana Morrison Fred PressJennifer Geisler
- 3. Objectives • Accessing and using NAF’s online tools – What • MyNAF • Data Center: Curriculum, Assessments, YOP Snapshot, Planning Tools (Action Plan) – Why • Beneficial to you first, NAF second • Signed Agreement • Deadlines • NAF Resources
- 4. WHY ARE DATA IMPORTANT? DATA PROGRAM DEVELOPMENT AND IMPROVEMENT FUNDING COMMUN- ICATIONS RESEARCH & EVALUATION DISTRICTS NAF ACADEMIES
- 5. WHAT DOES THAT MEAN FOR YOU? • Understand the value of data, to your academy, to NAF, to local funders, to district administrators, etc. • Use data for the improvement of your academy • Use data to market your academy
- 6. Click here to go to MyNAF MyNAF http://naf.org
- 7. MyNAF Account Click here to create an account Type in your username/password and click “Log In” if you already have a MyNAF account
- 8. Create a MyNAF Account Create your username here Email address must be consistent with all NAF records Your first name Your last name Verification code Create new account
- 9. MyNAF Screen Community link is available to everyone with a MY NAF user account. Data Center link is available only to Directors, and Site Coordinators. This is their link to NAF’s Data Center. Curriculum access link is available to anyone entered in the Data Center needs access to the curriculum. Make sure you enter all staff who need access to curriculum.
- 10. Academy Support Hub http://naf.org/ash (Academy Support Hub) Log in with MyNAF account
- 11. Academy Support Hub Announcements: Please check here regularly. Access to hard copies and printouts of your data center files & resources Academy Support HUB Links you to the items directors and site coordinators work on during the school year.
- 12. Data Center – Select your Academy Select your academy from those listed here. You may have one or more than one academy. Application you are viewing
- 13. Data Center – Dashboard for Academy The Data Center Dashboard provides links to data-entry forms you will fill out during the data submission process. Directions and help documents for the page you are working on Begin D A S H B O A R D This is where you begin the data entry process. Click on the begin button after each data category. A FINALIZE button will be located here. Don’t click on it until you are completely finished.FINALIZE
- 14. Data Center – Dashboard for Academy Note that after you have entered data, BEGIN changes to REVISIT. You can go back and make additions or changes. Revisit No data entered yet No data entered yet D A S H B O A R D The Dashboard provides links to data-entry forms you will fill out during the data submission process. FINALIZE A FINALIZE button will be located here. Don’t click on it until you are completely finished.
- 15. Data Center – Certifications/Institutions Required
- 16. Data Center – AB – Create a Board (1) Insert the name of your Advisory Board and click on “Save & Continue”
- 17. Data Center – AB – Create a Board (2)
- 18. Data Center – AB – Create a Board (3)
- 19. Data Center – AB – Create/Edit Board Member
- 20. Data Center – AB Main Page Name of the Advisory Board List of academies linked to this board List of Advisory Board Members at this board
- 21. Data Center – Existing AB – Activate Members Click on the “Add Board Member” button to indicate that this board member is still on the board.
- 22. Academy Information • District Information • Superintendent Information • High School Information • Principal Information • Academy Information • Director Information • Site Coordinator Information • Academy Billing Information
- 23. Academy Profile Make sure you insert “Submit” after providing Data. You have to fill in all the fields before you can Submit. Supplementary section provides hints
- 24. Academy Profile – Close Up
- 27. High School Profile Make sure you insert “Submit” after providing Data. You have to fill in all the fields before you can Submit. Supplementary section provides hints
- 28. Graduation Profile - 1 Supplementary section provides hints Make sure you insert “Submit” after providing Data. You have to fill in all the fields before you can Submit.
- 29. Graduation Profile - 2
- 30. Graduation Profile - 3 Categories • Did not Graduate • Full Time 4 Year Post-Secondary/College + Work • Full Time 4 Year Post-Secondary/College (No Work) • Full Time 2 Year Post-Secondary/College + Work • Full Time 2 year Post-Secondary/College (No Work) • Advanced Training/Technical Degree + Work • Advanced Training/Technical Degree (No Work) • Employed Only and No Post-Secondary • Military • Unknown
- 31. Graduation Profile - 4 Close Up
- 32. Graduation Profile – 5 Internship Question
- 33. Teachers & Courses -1
- 34. Teachers & Courses - 2
- 35. Teachers & Courses -3
- 36. Internship -1
- 37. Internship -2
- 38. Internship -3
- 39. Internship - 4
- 40. Student Identifiers Student Identifiers Directions and help document s for the page you are on
- 44. Finalize Data Submission • Verify your information • If issues are automatically found – you will need to explain why there is a discrepancy or correct your information. You will not get a “Complete” status until the issues are taken care of.
- 45. Academy Support Hub Announcements: Please check here regularly. Access to hard copies and printouts of your data center files & resources Academy Support HUB Links you to the items directors and site coordinators work on during the school year.
- 48. Important Dates • Data Center Opens – Sept 14, 2013 • Academy Assessment Opens – October 1, 2013 • Data Submission Deadlines 1) Under Review and Member Academies – December 4, 2013 (vouchers) 2) Certified and Model Academies -- October 15, 2013 (vouchers) • Only if Action Plan is ALSO filled out • Academy Assessment Due – Jan 20, 2014 (vouchers) Year of Planning • Year of Planning Snapshot Step 1 • Year of Planning Snapshot Step 2 • YOP Graduation Assessment
- 49. Reminders • To receive credit for learning seminar: – Apply sticker code to attendance sheet – Credits can be downloaded from the Academy Support Hub (http://naf.org/ash) soon after the conference • Submit Q & A card for additional questions not covered in today’s workshop • Today’s presentation will be a resource for you approximately two weeks following conference conclusion at http://naf.org
- 50. Questions Tony Asplin: Southeast aasplin@naf.org Jennifer Geisler: Northeast jgeisler@naf.org Ana Morrison: Western amorrison@naf.org Fred Press: Central fpress@naf.org
Editor's Notes
- Tony, then Fred, then Ana and then JenTony: Good Morning/Afternoon. Age before beauty. Welcome to the session on Data Center and Academy Support Hub Training. My name is Tony Asplin and I work with the SE Region Team.Fred: Ana:Jen:
- JenWHAT?Today we’re going to discuss WHAT a MyNAF account is and what is available to you via NAF’s Data Center using your MyNAF account.WHY? It’s helpful to know WHY the data we collect is valuable to you and to NAF NAF collects your data to track and identify how and why our model works. Without your data, we could not continue to grow as an organization nor we be able to deliver you the helpful resources necessary for your academy to grow. NAF’s goal is to guide you and offer you supports throughout the school year using NAF’s model enabling your students to achieve success…whether they choose college or career. SIGNED AGREEMENT? Your academy has enlisted our support by way of your academy’s signed service agreement. DEADLINES? Data, usually requested by 12/1/12, Academy Assessment 1/24/13 RESOURCES? NAF.org offers valuable RESOURCES, just to name a few: Academy Improvement Guide Academy DevelopmentProfessional DevelopmentDetailed guides to building your internship programCareer academy national standards of practice
- FRED: Academy Data is important to NAF because these are the numbers and information that guide NAF’s decisions and operations and assist NAF in being a leader in high school reform. But more importantly Academy Data is essential to your academy, your high school and your district because these are the numbers and information you will use to:1) Showcase your academy and high school2) Market your academy to students and parents3) Engage the local business community, and4) Leverage resources and staffing from your school and district administrators Here are examples of ways in which data on NAF students and NAF academies are integral to NAF as an organization.
- Fred: Gathering and entering data is time consuming; we know that.Don’t try to find all the data yourself.Consider using all the members of your academy team to gather the data. Work as a team.Enter data elements as soon as you have them. Don’t wait to do it all at once.Look at your academy data as an asset to be used to:Show building and district administrators the value of the academy.Market the academy to business and community partners.
- JenTo take advantage of NAF’s online resources. You will need to create a MyNAF account. A MyNAF enables you access to NAF’s Data Center. The Data Center holds your academy records, such as: your Academy’s contact details academy profile data academy internship data academy graduation details academy assessment / data planning tool (action plan) YOP snapshot access to online curriculum library-To create or log into your MyNAF account you will need to visit NAF.org:click on “mynaf login” found at the top of the page
- Jen If you already have a MyNAF account enter your Username & Password, click “log in.”Jen If you do NOT have a MyNAF account, bypass Username & Password, click “create new account.” to submit your personal information.
- JenYour MyNAF user account will require: A username easy for you to remember An email address that will remain consistent with ALL NAF records Your first and last name Enter word verification code Click on “create new account” You will receive an activation email immediately. If you do not receive an activation email, please contact your Network Liaison.Again, please ensure your email address matches with our NAF records – to be on the safe side, stick with your work email.
- JenUpon logging into your MyNAF account, you will see a green box, “our network sites.” Your role in the academy will determine your access privileges.You will NOT see the “go to data center” link if you are not a Director or Site Coordinator. Clicking on “go to data center” will link you to NAF’s Data Center and you will be asked to log in again using your MyNAF username and password. The Data Center holds confidential academy records and a second login is required as a security precaution.
- FRED:http://naf.org/ash is your link to the Data Center, Academy Assessments, other tools and resources.Add http://naf.org/ash to your bookmarks Toolbar for quick and easy access to the Academy support Hub.You need a MyNAF User Account with a valid Username and Password to login to ASH.QUESTION: What does ASH stand for?That’s right, the Academy Support Hub.Question: If your password doesn’t work, who do you contact?That’s right, your regional Network Liaison.
- FRED:http://naf.org/ash is your link to the Data Center, Academy Assessments, other tools and resources.Add http://naf.org/ash to your bookmarks Toolbar for quick and easy access to the Academy support Hub.You need a MyNAF User Account with a valid Username and Password to login to ASH.QUESTION: What does ASH stand for?That’s right, the Academy Support Hub.Question: If your password doesn’t work, who do you contact?That’s right, your regional Network Liaison.
- FRED:When you click on the Data center link, your will be transported to the Data Center page with a list of one or more academies.If you are the director of a single academy that’s all you will see.If you are the director of multiple academies, you should see them all.Click on the academy you wish to open.
- FRED:Each of the data categories is clickable.The word BEGIN means you have not yet started data entry for that category.The word REVISIT means you have started data entry and you can go back in to update or make other changes.Check the supplementary box on the right side of the page for information and assistance.
- FRED:Remember that REVISIT allows you to go back and make changes.
- FRED: Your academy may be involved in national or local school reform initiatives.Or you may be certified by professional organizations.This page has a list of school reform initiatives and industry certifications.Check any that pertain to your academy or else check none of the above
- ANAWhen creating your Advisory Board, you will need to give it a title, we would suggest to use your academy/high school name first and then your academy theme.For instance: Foothill High School AOF Advisory Board
- ANAYou will check your academy or academies from the list that are associated with your advisory board.
- ANAThere are two ways of entering in the Advisory BoardsManual entry - one AB member at a timeImport via Excel – this takes a few steps, the first is to upload your Excel file, then you need to match the columns in your document with what we have in our system, and third is to fill in any missing information before you submit
- ANA- On this screen you will confirm the member of your advisory board, update his/her contact information and check the primary relationship to your academy. The Secondary Relationship is optional.New Advisory Board Members will be required to have an Address Line 1Advisory Board Members who are being edited, are required to have an Address Line 1All Boards need at least one Chair
- ANANew this year is that a Chair/Co Chair will be required to be identified, otherwise the system will not allow you to continue. The chair will be identified by picture right next to the green check.
- ANA- Click on ADD Board Member to make this person active.- Click on “Edit” if you wish to change any information on that member.- All Advisory Board members have access to the Curriculum as long as they have created a MyNAF account first. The MyNAF column indicates if they created a MyNAF account with the email address associated with that board member. You can always reach out to your Network Liaison for instructions on how to assist your AB on creating a MyNAF account.
- TonyThe first form to fill out is the Academy InformationKeep Academy Information up to dateNamesContact AddressesPhone numbers – Email addresses – What information:District, Superintendent, High School, Principal, Academy, Director, Site CoordinatorBilling Information – all invoices are sent to this contact information]Director to CTE Director to Finance office. Director never knows until the end that it is not paid.If you have any information to be updated please contact your Network Liaison.
- This is the data of your current academy students.If you have ConnectEdu contract – you do not have to submit this form. Entry for ConnectEdu will be covered later.About ConnectEDU - Districts and high schools can partner with ConnectEDU which works with the local SIS to provide tools and resources for guidance counselors and students. NAF's relationship with ConnectEDU and the academy allows us to collect the anonymized data, reducing the workload for directors in the Data Center. Academies that use ConnectEDU will not need to provide the Academy Profile or High School Profile data.Notice the Supplementary section on the right. There are 7 columns of ethnicity for each gender in each grade level of your programOnly the grades in your program will be listedThere will be questions to answer at the top and/or bottom of data forms. Even if you have a ConnectEdu contract you must answer the first question.How many applied and were accepted in this yearEnter academy students who receive Free and Reduced LunchEnter academy students who are English Language LearnersSubmit Button at the bottom
- TONYThis shows the information to enter for the 9th gradeThis shows the 7 columns of ethnicity for each gender in each grade level of your programAll cells must have a numberThis same entry will be for the high school profile.
- TonyThis is what forms will look like after data has been submitted to ConnectEDU
- TonyTwo questions must be answered related to Free and Reduced Lunch and English Language Learners. These two questions will be asked for the High School Profile as well.
- TonyThis is the data of your CURRENT high school students. If there are two or more academies in a school the numbers entered first will populate to the other academy data forms.You will need to answer two questions at the bottom of this page:Enter academy students who receive Free and Reduced LunchEnter academy students who are English Language LearnersAgain, if you have a ConnectEdu contract – you do not have to submit this form and this will be covered in another slide.
- TonyThis is the form that asks for the information on your Academy 2013 graduating class. A number will be generated that shows the number of 12 graders you submitted on your last Data CenterThe next slide will show you the categories
- TonyAt the top of page you will see how many 12 graders were submitted on the last data center. This will help you with the total you report on this form.
- TonyThere are 10 categories listed to enter your last year 12th grade academy students into.We did send forms in the spring for you to help you have this information handy to submit.
- TonyThis shows the information to enter for the 9th gradeThis shows the 7 columns of ethnicity for each gender in each grade level of your programAll cells must have a numberThis same entry will be for the high school profile.
- TonyQuestion on Internships. This was at a different place last year.How many had internships in their junior or senior year?
- Fred
- Fred
- Fred:You will see the names of the teachers you entered.Make sure the teacher is affiliated with a course.Check for the correct grade level.
- TonyThe first part of this form asks for the organizations that provided compensated internshipsTHIS SHOWS THE FORM BEFORE ENTERING ANY ORGANIZATIONS.OR, if you did not have any internships click on NO INTERNSHIPSThis would be for an academy that did not have a junior class YETFred and I were academy directors for a number of years. We both had all students complete an internship. I had an orientation meeting before their internship and gave each student a journal to work on with information to complete that I used in the data center. I had them hand this in with a report on their experience the first Monday of school. This gave me all the information I needed for the Data Center.Click Save & Continue
- TonyThis next slide shows the organizations that were entered . if there from the previous year you will click on the box to the left to indicate you used them again andThen you will be able to save and continue the list.Then Click on CLICK HERE TO ENTER INTERNSHIPS
- FredThe internship time frame covers the school year plus the summer.For each company select when they provided internships one or both periods.
- FredFor the company shown at the top of the page enter student demographics for all students who had internships with this company.
- ANAFor those academies with a ConnectEdu contract which districts’ Student Information System (SIS) don’t flag the student data, they will be asked to enter the student id numbers.
- ANAYou can enter the numbers manually or from an Excel spreadsheet. If using an Excel spreadsheet you will just need to copy and paste the ID #s into the box as shown on the screen.
- ANAAfter you have entered the student IDs you will click on “Verify” in order for the system to conform with the numbers used by your district. If those #s are incorrect the input will fail and will give you an error.
- ANAOtherwise, you will receive a green check when the ID #s entered are verified by the system.
- JENNew this year, your data will compare to last year’s input. If large discrepancies are found, you will be asked to review and update errors or include a brief explanation.For example: No internships to 40% increase. Perhaps you were in your Year of Planning or newer without Juniors.
- JenOn the right side of the page are ANNOUNCEMENTS. Check these regularly.On the left side of the page is the Academy Support HUB, a list of places you can go to from this page.To go to the Data Center, to enter or check your data, click on DATA CENTER.
- Jen Academy Assessment home page:Select your academy name to view the Four Elements to NAF’s model via gray tabsAcademy Development & StructureAdvisory BoardCurriculum & instructionWork-Based LearningSupply Q&A ?
- JenSlide #43 – Academy Assessment Outline (1)AA relationship to data center: Your data - student profile/graduation data/internship details etc. populates the Academy Assessment. The Academy Assessment generates an “action plan” / Data Planning Tool. Guidelines:Helpful tip – download and print hard copies of AA pdf version for you and your review team analyze before entering /submitting to final response.See Standard tabs in gray First Step: Begin with the review team tab – the expectation - not a one person job. Academy team analyzes data - what is working; what needs improvement. All review team members will have access to AA but will not be able to edit it.Director and Site Coordinator are editors: If needed, they can assign ONE additional editor The AA answers must be populated ONLINE. Remember to save before exiting each Element/gray tab Please Note: Once your data is saved, you can revisit AA and make changes until the FINAL SUBMISSION DEADLINE
- TonyExplain the dates
- Fred