Inclusivity Essentials_ Creating Accessible Websites for Nonprofits .pdf
Collection development by Muhammad Tufail Khan & Aneela Zahid
1. Presented to: Dr. Haroon Idrees
Presented by: Muhammad Tufail Khan
Aneela Zahid
Theoretical Foundation of Library Science
MPhil in Library & Information Science
2. Historical Background
Collection Management (CM)
Collection Development (CD)
Importance Of Collection Development
Types of Collection Development
Process of Collection Development
Process of Traditional Collection Development
Process of Electronic Collection Development
Functions of Collection Development
CD Policy Statement
Budget and Finances
3. Developing Collection
Selection Steps
Evaluation & Assessment Criteria
Decision to Purchase
Modes of Acquisition
Who Should Select?
Responsibilities of Collection Development Librarian
Reference
Conclusion
Questions & Answers Session
4.
5. Selection of materials for libraries has been around as long as
libraries have. The origin of CD and CM can be traced to theories of
selection. Collection development came into wide use in 1960s
while replacing the word “Selection”. It covers several activities
related to development of library collection that includes
o Selection,
o Determination and coordination of selection policy,
o Assessment of the need of Users,
o Collection need studies,
o Collection analysis,
o Budget management,
o Identification of needs
o Planning for resource sharing etc…
6. In 1980 the term “Collection Management” was proposed as an
umbrella term under which Collection Development was to be
subsumed in this context CM includes
◦ Collection Development
◦ Decision about weeding
◦ Storage
◦ Preservation
It is a process which deals with
◦ Process of information gathering
◦ Communicating (Communication)
◦ Coordination
◦ Policy formulation
◦ Evaluation and planning
◦ Collection development is basically a part of Collection management
which deals with acquisition of materials.
7. Collection development is the process of acquiring books/
documents and non-print media needed to satisfy request for the
information needs and to attain systems objectives.
“Collection Development is a term representing the process of
systematically building library collections to serve study,
teaching, research and other needs of library users”.
Activities included
Assessing the users need
Evaluating the present collection
Determining selection policy
Coordinating selection of items
Re-evaluating
Preserving
Planning for resource sharing.
9. Effective selection for tailoring acquisitions to available
funds and to render collection more cost effective.
Inf. Explosion – meant to enrich library collection.
Can be attained through purchase, gifts and even
exchange from other libraries or through donations.
It will boost the staff, for better performance and for a
continuous, consistent and balanced growth of a
library.
11. It is a continuous cycle as long as library or information centre exists.
Basic focus on meeting the information needs of the community.
Community Profile
Community Analysis
Evaluation
Deslection
Library Staff
Acquisition
Selection policies
Selection
12. Material Request
Bibliographic
verification from
Database
If not availableIf not available
Inform to the
patron
Bibliographic
information
Approval
Yes
No
Order
Receive Material
Check titles prices
& Condition of
Material
Accessioning
Send Bill/Voucher
Account Office
Receive Check
(Payment)
File in
Record
14. ◦ Collection Development Policy Statement
◦ Budget and Finances
◦ Developing Collection
Types of Materials
◦ Selection Steps
◦ Evaluation & Assessment Criteria
◦ Decision to Purchase
◦ Modes of Acquisition
Print Non- Print (for electronic CD)
15. Collection Development Policy
Libraries without CD policy are like Business without Business
plan.
Written statement of principles guiding the library’s selection
of materials including the criteria used in making selection
and deselecting, decisions and policies concerning gifts and
exchange. Technology related factors have to be
incorporated in the policy.
Purpose of Collection Development Policy
Information
Means inform by describing current collection, strengthen,
weakness and setting.
Protection
Means to protect library from external pressures, Protect
intellectual freedom and prevent censorship.
Functions of Collection Development (Cont.)
16. Design of Policy Statement:
• Communicating tool, who is responsible for what?
• Serves as a budgeting tool.
• Main elements included : Library’s mission statement, statement of
general policies concerning collection development and detailed analysis
of what will be collected.
17. It also means “A total amount of funds available to meet a
library expenditures over a fixed period of time”. The
budget will vary from year to year. Mostly libraries
manage their budget on a fiscal year, which may or may
not parallel to calendar year. Often it is started from July
to June and CD Officers are responsible to maintain and
monitor the material budget which is a part of total
budget.
18. It is a process of meeting the information needs of the
people in a timely and economical manner using
information resources locally held or from other
organization.
Francis K.W stated “High purpose of book selection is
to provide the right book to the right reader at right
time”.
20. Steps are involved that is:
1) Identification of the relevant
2) Assessment (is the item appropriate for collection) and
Evaluation (is the item worthy for selection)
3) Decision to purchase
4) Order preparation
21. Bibliographies and lists
Recommended list are prepared by library associations
Review appear in the library oriented press
Publisher announcements
Book fairs
Web based tools
22. Publishers
Blackwells
Cambridge University Press
Oxford University Press
Springer
Routledge
National Academies Press
American University Presses
Wiley
In-Print Checks
Amazon
Barnes & Noble
Out of Print Sources
Alibris
Reviews and Awards
Academia
New York Review of Books
Economist
Library Catalogues
COPAC (UK)
Library of Congress
WorldCat
Other Resources
ISBNdb.com
Universal Currency Converter
Babelfish (Translator)
Dictionary
Maps
23. It is the process of selecting materials which are
24. Contents or Subject
Language
Currency
Writing style
Geographical Coverage
Completeness and scope of treatment
Access point (indexes, level of details in TOC)
Physical Quality
Uniqueness of contents
25. Once the Selector has consider all relevant evaluation and
assessment questions, he/she is ready to select or reject the
items.
If item is selected (Acquisition refers to the process of
ordering and obtaining library materials, which is too close to
Collection Development)
26.
27. Members of faculty are usually charged with the responsibility
for selecting materials in support of courses and
programmes, whereas the librarian and library staff are held
responsible for selecting general reference books,
periodicals and other material intended for general
recreational reading.
28. The persons who deal with Collection Management are known
as:
Selector
Collection Librarian
Collection Development Librarian
Bibliographer
Subject Specialist
Collection Manager and
Collection Developers
Acquisition Librarian
29. Selecting
Choosing current materials in one or more for acquisition
and access
Selecting access methods for Digital Resources
Choosing which Gift material to be accepted
Selecting materials to Withdraw, Store, Preserve, Digitize
and Cancel.
30. Budgeting
Requesting and justifying budget allocations
Manage budget
Working with donors (Cash & Gifts)
Grant proposal writing and grant management
31. Planning and Organizing
Coordinating collection development and
management activities with others within library
Monitoring and reviewing proposal plans
Evaluating, accessing collections & related
services.
Writing and revising CD policies
32. Communicating and Reporting
Serving an internal and external committees
dealing with collection issues
Promoting, marketing and interpreting collections
and resources
Acting as Liaison with other libraries and
Librarians
33. Collection development deals with reinterpretation of traditional
library mission and practices for the digital library
environment. Information professionals have to actively
develop, maintain and manage wide range of resources. If
libraries do not adopt this change, they will become museum
of old information. With the advent of IT the task remains the
same, only tools have changed and IT has become a handy told
to do all jobs in the libraries so that it can help different users
effectively and efficiently.