SharePoint Online vs On-premises vs Hybrid – 2016 edition

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This document discusses the differences between on-premises SharePoint, SharePoint Online, and a hybrid configuration. It notes that on-premises SharePoint can be hosted internally or externally, while SharePoint Online is part of Office 365. A hybrid configuration leverages both on-premises and online capabilities. It highlights search and the Delve functionality as key areas where a hybrid provides value by indexing on-premises content for use online. The document also notes that decisions require balancing various factors like costs, compliance, and features, and that a hybrid may help bridge requirements between different options. It concludes by suggesting the future will see more cloud-first innovation and potential benefits from a hybrid approach.

Technology

SharePoint Online vs
On-Premises vs Hybrid –
2016 edition
RENE MODERY, OFFICE SERVERS AND SERVICES MVP

Rene Modery, Office Servers and Services (Office 365) MVP
Main focus: SharePoint + Office 365
Germany  6+ years in Singapore
 3 years in Switzerland  Back in Singapore!
Email : rene@modery.net
Twitter : @modery
Blog : http://modery.net
LinkedIn : https://www.linkedin.com/in/modery

Today’s session is all about
 Understanding the following scenarios
 Hosting SharePoint on-premises
 Leveraging SharePoint Online
 Using a combination of both in a hybrid scenario
 Understanding the possibilities that each scenario provides
 Looking at the opportunities of a hybrid environment

On-premises SharePoint is….
 2013/2016 – Foundation, Standard, or Enterprise Edition
 Note: Enterprise Edition for hybrid setup
 Hosted
 Inside your company directly (own datacentre, server rack, …)
 By some other company (IaaS / PaaS)
 Also includes Azure, AWS, …

SharePoint Online
Less than SharePoint on-premises, more than
SharePoint on-premises
 Limitations
 No Full Trust Code solutions
 Not all existing Service Apps with the same
functionality available
 But also part of the huge and growing Office
365 family
 Delve & Office Graph
 Office 365 Video
 …..
http://en.share-gate.com/blog/what-is-in-office-365

Hybrid? What’s that exactly?
SharePoint 2013 / 2016
(hosted anywhere)
Office 365
Microsoft shifts focus from on-premises to Office 365!

SharePoint Hybrid over the years
2010 Late 2012 2013 2014 2015 2016
NOPE
SharePoint 2013
announced
Hybrid getting
started
SP2013 SP1 / SP2016 and
Cloud Hybrid Search Service Application
expand capabilities

Hybrid – Search & Delve
SharePoint 2013 with Cloud Hybrid Search Service Application
OR
SharePoint 2016 (natively) allow you to
 Index on-premises content in Office 365, thus..
 …making on-premises content show up easily in Office 365 search results
 …showing on-premises content in Delve
https://blogs.msdn.microsoft.com/spses/2015/09/15/cloud-hybrid-search-service-application/

How do we decide which one to choose?
Responsiveness
Security
AvailabilityCompliance
Accessible from
any device
Accessible from
anywhere
Available to
Externals
Integrated to LOB
Systems
Automated
Business Processes
Stability
Low Cost
Governance
Simplicity
Newest Software Innovation

Possible to fulfil all these requirements?
http://en.wiktionary.org/wiki/eierlegende_Wollmilchsau

Decision Making is a Balancing Act
http://www.flickr.com/photos/aeu04117/5199030961/ http://creativecommons.org/licenses/by/2.0/deed.en
Constraints
Costs
Flexibility
Compliance
Governance
Features & Functionality
Simplicity

A hybrid may….
 Help you to respond to business needs
more quickly
 Provide you with new functionalities and
opportunities
 Help bridge the gap between different
requirements
http://hybrid.office.com/

What does the future bring?
Microsoft heavily expands cloud capabilities, so…
 Many new functionalities will be cloud first, maybe cloud only
 On-premises will continue to be important, but innovation will happen more
likely online
 End Users / Business Units may become more interested in currently unavailable
solutions
 IT Pros: Learn more about hybrid requirements, limitations
 Plan ahead and evaluate potential benefits / drawbacks of hybrid model

Resources
Some sites to get started:
 #1 Resource - http://hybrid.office.com/
 TechNet – Hybrid for…
 SharePoint 2013
 SharePoint 2016
 Office 365: SharePoint Hybrid Configuration Wizard
 Free ebook: Planning and Preparing for Microsoft SharePoint Hybrid

The Future of SharePoint
http://bit.ly/futureofsp
Singapore: May 5th, 12.30am

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It's always been a dilemma -- do you invest in servers, licenses and people to set up and maintain a fully controllable SharePoint infrastructure in-house, or is it time to explore hosting SharePoint off-premise? Legal IT professionals have been struggling with this decision for years. The on-premise option offers peace of mind from a security and controllability standpoint, but comes saddled with high costs, a demand for resources and limited scalability. SharePoint Online, on the other hand, alleviates the burden associated with SharePoint on-premise by removing the need for servers, software licenses and personnel, and can be rolled out to a large pool of people virtually overnight. However, you'll still need support for integration projects. Join us as we discuss the pros and cons of each option and give you recommendations based on our experiences, deployments and feedback. Speakers: Ted Theodoropoulos, as the founder and President of Acrowire, combines his interest in technology with his passion to improve the business productivity of entrepreneurs and corporations. He has a background in technology going back to the early 1980s and is an expert at reducing the cost of doing business by identifying process inefficiencies and implementing the right technology solution to bridge the gap. Ted has earned Six Sigma Green and Black Belt certifications, and his Green Belt work led to a United States patent for which he was recognized with the 2007 Best of Six Sigma Award. He is a Microsoft Certified Professional and a Certified Scrum Master. Contact Ted at ted@acrowire.com. Brian Gough, a Solutions Architect at Acrowire, offers a wealth of knowledge with over 20 years of experience in the IT industry. He has been working with SharePoint since version 2003, and has set up more than 50 farms and over 200 sites in nine languages. Brian has twice been recognized by Microsoft and his peers as a SharePoint MVP for his contributions to the SharePoint community and knowledge of the product. He has taught classes in SharePoint development and given numerous speeches and presentations around the country on a variety of SharePoint topics. Contact Brian at bgough@acrowire.com.

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SharePoint Online vs On-premises vs Hybrid – 2016 edition

1. SharePoint Online vs On-Premises vs Hybrid – 2016 edition RENE MODERY, OFFICE SERVERS AND SERVICES MVP

2. Rene Modery, Office Servers and Services (Office 365) MVP Main focus: SharePoint + Office 365 Germany  6+ years in Singapore  3 years in Switzerland  Back in Singapore! Email : rene@modery.net Twitter : @modery Blog : http://modery.net LinkedIn : https://www.linkedin.com/in/modery

3. Today’s session is all about  Understanding the following scenarios  Hosting SharePoint on-premises  Leveraging SharePoint Online  Using a combination of both in a hybrid scenario  Understanding the possibilities that each scenario provides  Looking at the opportunities of a hybrid environment

4. On-premises SharePoint is….  2013/2016 – Foundation, Standard, or Enterprise Edition  Note: Enterprise Edition for hybrid setup  Hosted  Inside your company directly (own datacentre, server rack, …)  By some other company (IaaS / PaaS)  Also includes Azure, AWS, …

5. SharePoint Online Less than SharePoint on-premises, more than SharePoint on-premises  Limitations  No Full Trust Code solutions  Not all existing Service Apps with the same functionality available  But also part of the huge and growing Office 365 family  Delve & Office Graph  Office 365 Video  ….. http://en.share-gate.com/blog/what-is-in-office-365

6. Hybrid? What’s that exactly? SharePoint 2013 / 2016 (hosted anywhere) Office 365 Microsoft shifts focus from on-premises to Office 365!

7. SharePoint Hybrid over the years 2010 Late 2012 2013 2014 2015 2016 NOPE SharePoint 2013 announced Hybrid getting started SP2013 SP1 / SP2016 and Cloud Hybrid Search Service Application expand capabilities

8. Hybrid – Search & Delve SharePoint 2013 with Cloud Hybrid Search Service Application OR SharePoint 2016 (natively) allow you to  Index on-premises content in Office 365, thus..  …making on-premises content show up easily in Office 365 search results  …showing on-premises content in Delve https://blogs.msdn.microsoft.com/spses/2015/09/15/cloud-hybrid-search-service-application/

9. How do we decide which one to choose? Responsiveness Security AvailabilityCompliance Accessible from any device Accessible from anywhere Available to Externals Integrated to LOB Systems Automated Business Processes Stability Low Cost Governance Simplicity Newest Software Innovation

10. Possible to fulfil all these requirements? http://en.wiktionary.org/wiki/eierlegende_Wollmilchsau

11. Decision Making is a Balancing Act http://www.flickr.com/photos/aeu04117/5199030961/ http://creativecommons.org/licenses/by/2.0/deed.en Constraints Costs Flexibility Compliance Governance Features & Functionality Simplicity

12. A hybrid may….  Help you to respond to business needs more quickly  Provide you with new functionalities and opportunities  Help bridge the gap between different requirements http://hybrid.office.com/

13. What does the future bring? Microsoft heavily expands cloud capabilities, so…  Many new functionalities will be cloud first, maybe cloud only  On-premises will continue to be important, but innovation will happen more likely online  End Users / Business Units may become more interested in currently unavailable solutions  IT Pros: Learn more about hybrid requirements, limitations  Plan ahead and evaluate potential benefits / drawbacks of hybrid model

14. Resources Some sites to get started:  #1 Resource - http://hybrid.office.com/  TechNet – Hybrid for…  SharePoint 2013  SharePoint 2016  Office 365: SharePoint Hybrid Configuration Wizard  Free ebook: Planning and Preparing for Microsoft SharePoint Hybrid

15. The Future of SharePoint http://bit.ly/futureofsp Singapore: May 5th, 12.30am

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