1. PMO PROCESSES AND TOOLS
Matthew Jones
Published: May 4, 2015
QUALITY ASSURANCE OF SCHEDULES
VIA AUDIT TOOLS

2. Quality Questions… And a Solution
• Does your program have quality
or consistency issues in its
schedules?
• Do your program managers want
timely, automated reports that
monitor schedule health?
• Are your project managers tired
of spending hours finding and
correcting schedule issues?
• Do your project managers want
tools to empower them?
Do you want a “win” with the client?

3. PMO Auditing Tools
To ensure schedule efficiency, effectiveness, health and
stability, what if
• Instead of a manual, laborious audit on each schedule,
• You could generate fast, automatic reports, with
standard MS Office tools, which provide:
– Project managers with a tool to
correct / prevent issues before
they are flagged
– Program managers with
metrics to gauge schedule
health across the entire
program
Continual Process Improvement

4. PMO Program Audit Report
• Cumulative metrics for each issue and each schedule
• Reference data for each issue – why there is an issue
and how to easily locate the problem in the schedule
• Trends and graphics

5. Preventative Maintenance
• Did you know that summary tasks should not
have Predecessors, Successors, or Resources?
• Predecessors, Successors, and Resources on the Summary
Level can cause circular references, allocation issues, and file
corruption!
• Determine what quality checks you want your program to
have. Customized, professional and rapid reporting.
• Your daily audit flags items before they become issues!

6. PMO Project Manager Tool
• Why wait for a report? Empower your project
managers by rolling out an Project-Level Auditing Tool
that can be run in seconds from any desktop.
• The self-Auditor
allows the PM an
instant check on any
schedule, using
criteria you decide.
• Your project
managers will have
the tools to produce
quality schedules in
a flash!

7. SUMMARY
• Why implement program and project Auditing tools?
– Reduce time and effort on schedule management
– Increase quality and consistency of schedules
– Empower your project managers
– Monitor and produce meaningful program-wide schedule
health metrics
– Impress your client
• No more excuses! Free your resources’ time to manage
and produce high-quality schedules. Let me guide your
PMO success today!

8. ABOUT THE AUTHOR
Matthew Jones lives in Alexandria, VA, with his
beloved wife and young son. When not doing
his fair share of the cooking, laundry or
preschool responsibilities, he enjoys applying
his experience in project management and
expertise in Project Server, MS Office tools,
and VBA toward full or part time solutions.
Contact him at
https://www.linkedin.com/in/matthewpjones