It's time for your annual injection of Energy, Enthusiasm and Education! Join the man in #Yellow as he BLASTS his way through his top tips on Desktop, Browser, Mobile and even Cloudy aspects of the IBM Collaboration Solutions portfolio. Learn how to best utilise Notes/Domino, Connections, Traveler/Verse and Sametime to ensure effective communication and collaboration both inside and outside of your organisation. Everything a User needs to know about the "cool" stuff from IBM, Don't miss #UserBLAST!

1. #UserBlast2016
Mat Newman | IBM | ASEAN Collaboration Executive
@MatNewman

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• Performance is based on measurements and projections using standard IBM benchmarks in a controlled environment.
The actual throughput or performance that any user will experience will vary depending upon many factors, including
considerations such as the amount of multiprogramming in the user’s job stream, the I/O configuration, the storage
configuration, and the workload processed. Therefore, no assurance can be given that an individual user will achieve
results similar to those stated here.

3. Abstract
It's time for your annual injection of Energy, Enthusiasm and Education! Join the man in #Yellow as he
BLASTS his way through his top tips on Desktop, Browser, Mobile and even Cloudy aspects of the
IBM Collaboration Solutions portfolio.
Learn how to best utilise Notes/Domino, Connections, Traveler/Verse and Sametime to ensure
effective communication and collaboration both inside and outside of your organisation.
Everything a User needs to know about the "cool" stuff from IBM, Don't miss #UserBLAST!

5. Agenda
• Top Tips
IBM Notes
IBM Verse
IBM Sametime,

6. Notes/Domino
• Know your Notes!

7. What is Notes
• Notes is a Database
• Notes is secure
• Notes can access information from virtually anywhere
• NOTES is the Client
• DOMINO is the Server

9. Security
• Native Access:
Notes Remote Procedure
Call (NRPC) : 1352
Requires a secure ID File
• Account Based Access
Domino Directory
LDAP
SAML
Single Sign On

10. Choice of Access
.nsf
Date Time From Subject
11
Sep
11:04 Li Li Notes is great
12
Sep
13:09 John And flexible
13
Sep
17:11 So And powerful
Notes
SMT
P
POP
IMA
P
NNT
P
LDA
P FAX
WA
P
SMS
ODB
C
Web
Dav
XML
HTT
P
JSO
N
Travel
e
r DDS

11. Application Flexibility - Investment Protection
APPLICATION.nsf
DATA
Index
Design
Properties
Access Control
TEMPLATE.ntf New Features and
capabilities
enhance the
DESIGN
of a Database
No DATA MIGRATION – EVER!!!!!
Design

12. Which part is "Notes"
• Notes isn't just email
• Notes is the SOFTWARE that enables:
Access to Native Notes Databases,
• Mail/Calendar/To-Do is just ONE of those databases
Ability to consume information from a variety of sources
• Natively (eg: HTTP/ Web Browser, SMTP, LDAP, etc)
• API's, Web Services ...
Extensibility via the Eclipse framework
• Live Text
• Widgets
• Plug-ins

13. Client Layout
Title, Menus, Open Button/Bookmarks, Masthead, Window Tabs, Tool Bars, Display Pane, Status Bar, Search Bar, Side Bar

14. Which part is a "Database"
• Databases are native Notes 'applications',
i.e: That is why there is a 'File -> Application' menu choice
• Every Database has it's own security settings,
See earlier security slide
• Each individual database contains it's own functionality,
Mail/Calendar/To-Do (PIM) is just ONE database
• Each database can have it's own preferences or personal 'profile',
PIM preferences and Contacts preferences are separate
• Databases can be Replicated, or taken "off-line"

15. Notes Database Layout
Title, Navigator, Selection Bar, View, Action Bar, Preview Pane

16. Folders vs Views
• Folders
contain documents that are "put there"
• Views
contain documents matching a criteria
• Why do I need to know this?
Eg: A message dragged from "Sent" IS STILL "SENT"!
Applies to: "Sent", "All Documents", "Follow Up"

17. Notes Databases: Basic Short-Cuts
Short Cut Key What it Does
CTRL+M Creates a new Message
Enter Opens the SELECTED document
Enter (with any document open) Opens the NEXT document
TAB Opens the next UNREAD document
Backspace Opens the PREVIOUS document
DELETE Deletes the open document AND moves to the
next document
Escape Closes the current window.
CTRL+SHIFT+L Opens the complete Short-Cut List

18. Which Part is a "Plugin"
• Plugin's extend the Notes client
• Native IBM Plugins include:
Sametime
Day-At-A-Glance
Widgets
• Additional plugins are provided by:
IBM (eg: Connections),
Independent Software Vendors,
your own companies developers
• http://www-10.lotus.com/ldd/dominowiki.nsf/dx/learning-
plug-in-for-ibm-lotus-notes

19. IBM Notes

20. Replication
• Synchronises your data
• ONLY does changes

21. Creating Replicas
• Open the required application
• File -> Application -> Make available Offline
• Additional options control
Security
What information replicates
Creating a Full-Text index (more later...)

22. What else can Replicate
• Contact Settings
• Database Templates
• Free-Time information
• IBM Connections Activities

23. Push Mail - Don't wait to replicate!
NOTES.INI
CacheMail=3
OutgoingMailSendThreshold=1
ReplicateOnNewMail=1
CacheDBInitialFullDoc=30
DocAutoRetrieve=2
FailoverSilent=1
($PrefRepIDDefFullText)=1

24. Search
• Notes most powerful feature
• Quick search
Easily locate anything in a VIEW
• Full-Text Search
Easily locate any content in any Notes document or attachment

25. Quicksearch
• Before Notes 9
Click any 'sortable' column
heading
Start Typing
• Notes 9+ Just Start Typing
Text defaults to "Who"
Number defaults to "Date"
Can select any other sortable
column, or
Search "Any Column"

26. Enable Full Text Search
• Use Local Replica's
No Admin/Server
restrictions
• View -> Search This View
• More
• "Create Index..."

27. Recommended Options for Full-Text-Search

28. New Notes Search
• Included with Notes 8+
• Similar to Internet Search Engines, eg:
Cat Dog
• will find cat or dog anywhere in a document

29. Classic Notes Search
• Activate by preceding search with "/"
• Use FTI Syntax
• Sample difference:
 /cat dog
Will only find the exact phrase "cat dog"

30. Advanced Searching
• Boolean Operators:
AND OR NOT ()
• Field Searching:
[FieldName]="content"
eg: [From] [To] [Subject] [Body]
• Date, Field, Multiple Words, Example
Form
• Save and Load Searches
• Adding any Notes Application to the
Search Bar

31. Searching All Mail and Archives
• New in Notes 9
• Requirements:
Archives must be listed in Archive Preferences
• With Mail/Calendar/To-Do open
• Actions -> Archive -> Settings
All databases must have a FTI
• Use the new tool from the "Search Bar"

32. Finding mail from someone - Just start typing

33. Even works on Subject - (Re:/Fw: ignored!)

34. Drill down by Sender / Subject

35. Collaboration with another person

36. Shows all conversations...

37. Conversations - Dont miss anything!

38. Conversation Expanded - Hit the Twistie

39. Group by date

40. Mail - Show additional mail options

41. Email contains INFORMATION

42. Make it WORK for YOU

43. Who is that person?

45. What's that room?

47. How much is that?

48. Easily access databases - Open/Bookmarks

49. Startup - Tabs load Automatically

50. Easy access to others Mail/Calendar/To-Do

51. Calendar Overlays

52. ... for a specific person

53. Or open in it's own Tab to manage that calendar

54. Set dial-in details in Preferences

55. One-Click to add to a meeting

56. Include On-line meetings in invitations

57. More Notes tips:
http://slideshare.net/matnewman

58. Verse

59. Verse Search: Specific Field

60. Wild-Card Searches (analy*)

61. Proximity Searches: eg, "track endless"~4

62. Sametime

63. Presence - Persistent throughout Notes

64. It's not stalking ... really, it isn't

65. Desktop or Mobile?

66. Sametime+Connections Business Cards

67. Where are they?

68. Adding Contacts

69. Search Name

70. Personal Groups

71. Public Groups - From Corporate Directory

72. Right-click to add directly to a specific Group

73. Drag an email into the contact list

74. Add sender and/or recipients of the email

75. Drag from the Contact list for email addressing

76. Works in all Address fields - including meetings

77. Group chat

78. Meeting Minutes - Group Chat from meeting

79. Group Announcement

81. Voice and Video Calls

82. File Sharing

83. Receiving a file

84. Screen Capture in a chat

85. Annotate to highlight

86. Share

87. Capture without a chat

88. Annotate for effect

89. If offline messages aren't available...

90. Privacy

91. Never Available

92. External contacts - allowed and denied

93. Automatic Status Changes

94. Chose your notification options

95. Event alerts and preferences

96. Emoticons/Emoji (you need to be logged in!)

97. Save an Emoticon

98. Create your own Sametime Emoji
• Go into your preferences (File->Preferences, Figure 1),
• Locate your Emoticon settings, note: you will need to be logged-in to Sametime (Sametime-
>Emoticons, Figure 2),
• Choose the "new" button, and then name your new palette and choose OK (I just typed "Apple-
iWatch" - Figure 3),
• Choose the "Import" Button (Figure 4),
• Browse for your new palette (a pre-configured .zip file), and Choose OK (Figure 5),
• The new images you have imported from the .zip file are now part of your Sametime Emoticons
(emoji), (Figure 6),
• Jump into a Chat, hit the Emoticon button, Choose your new palette, and the image you want to
insert (Figure 7),
• Done!

99. What you need
1.Images (.png .gif .jpg)
2.An XML descriptor file called "palette.xml"
3.Both the images (1) and xml file (2), zipped up together inside
a .zip file

100. palette.xml
<?xml version="1.0" encoding="UTF-8"?>
<palette name="Emoticons">
<item>
<name><![CDATA[roundgrin]]></name>
<imgfile>face-yellow-loop-01.emoji_.gif</imgfile>
<alttext><![CDATA[roundgrin]]></alttext>
</item>
<item>
<name><![CDATA[tongue]]></name>
<imgfile>face-yellow-loop-03.emoji_.gif</imgfile>
<alttext><![CDATA[tongue]]></alttext>
</item>
</palette>
Where:
name: is the name of your emoticon
imgfile: if the actual file name of the image, and
alttext: is the same as the "alternate text" HTML attribute for images that will show until the image loads in your chat-partner's window

101. Preferences

102. Emoticon Settings

103. Name the new Palette

104. Import

105. Browse for the palette file

106. Palette Created

107. Use!

108. Thank you

109. Notices and Disclaimers
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