Speakers: Ben Sullivan, Head of European Operations, KE Software and Mr David Smith, Collections Manager (Petrology, Ocean Bottom Deposits and Building Stones) and Departmental Loans Manager, Mineralogy Department, Natural History Museum This presentation shows how collection data can be presented visually so that staff and management can monitor the ongoing care of the collections. The visual aids help justify to management and funding bodies about the need for good collections care practices.

1. Collections Care through visual aids

2. Collections Care through visual aids …plus more Storage House-keeping Emergency Prep Policy & Procedures Surrogates Handling & Use Environment Conservation

3. Collections Care through visual aids …storage - crates

4. Collections Care through visual aids …storage - maps

5. Collections Care through visual aids …housekeeping – pests

6. Collections Care through visual aids …handling & use – exhibitions and events

7. Collections Care through visual aids …handling & use – parts management

8. Collections Care through visual aids …handling & use – preparations & registers Organism Certhidea olivacea Gould, 1837 Warbler Finch Collector Darwin, Charles Robert Preparations skull skeleton study skin eggs (4) nest tissue sample

9. Collections Care through visual aids …environmental monitoring and control Planned Development

10. Collections Care through visual aids …conservation – mobile devices & images

11. Collections Care through visual aids …surrogates – digital assets Photograph(Analogue Original) High res TIFF (Digital Original) Medium res TIFF (Derivative) Magazine (Usage) Catalogue (Usage) Medium res JPEG2 (Derivative) Low res JPEG (Derivative) Web site (Usage) High res TIFF Crop (Digital Original) High res DNG (Derivative) Magazine (Usage)

12. Collections Care through visual aids …surrogates – digital assets

13. Collections Care through visual aids …emergency prep

14. Collections Care through visual aids …policy and procedures – schedules

15. Collections Care through visual aids …policy and procedures – statistics

16. Collections Care through visual aids …policy and procedures – statistics

17. Other visual stuff …content publishing

18. Other visual stuff …mapping

19. Other visual stuff …public access visual tools

20. Other visual stuff …technical layers Presentation Devices Presentation Tier Programmer Tier OpenLayers

21. Case Study Visual tools for Pest Management

23. Susceptible to damage by certain insects.

24. 3 depts independently monitoring pest distributions and managing infestations.

26. Susceptible to damage by certain insects.

27. 3 deptsindependantly monitoring pest distributions and managing infestations.

29. Already using EMu.

30. Generic development.

33. Before and after

35. Remove dept-centric boundaries.

36. Familiarity with interface.

37. Close association with specimen/collections information.

39. Effectively monitor overall situation

40. Prioritise resources in reacting to situations.