Sertica - Fleet management / Procurement / Maintenance

SERTICA
Fleet Management / Procurement / Maintenance

Introducing
Sertica
Sertica is a software solution for fleet management,
procurement and maintenance.

The solution has been developed in close co-opera-
tion with numerous shipping companies and fleet
managers around the world, and fulfils both the ma-
nagerial as well as the many practical requirements
of fleet operations today.

Sertica provides a software platform that functions
equally well at the office as it does on board any
kind of vessel.

The following pages provide an overview of Sertica,
and introduce the scale of possibilities and advanta-
ges that Sertica has to offer.

WWW.SERTICA.COM

How does it work?

Office Vessel Result

► Procurement and Logistics ► Inspections ►
Cost optimization

► Safety and Vetting ► Inventory ► Reduces manual processes

► Document Management ► Reporting ► Seamless communication

► Fleet Management Data Supervision ► Planned Maintenance ► Increases availability

► Easy to learn and to operate

Functional areas
One system covers all areas Modules, scalability and adaptations
Sertica is a complete solution for both vessels as well as the office. The Sertica is a standard software solution for fleet operators and fleet mana-
solution has broad and deep functional coverage. Its success is due to the gers. However, we understand the need for individual adaptations as custo-
modular structure which allows adaption of the solution to cover all rele- mers have different requirements and workflows.
vant departments and functional areas. Customers find that Sertica provi-
des benefits in the areas it is specified for. Sertica addresses all sizes of customers; from single vessel operators to fleet
managers with more than a hundred vessels. This clearly illustrates Sertica’s
The main benefit of the modular concept is that each module provides value flexibility and scalability. Sertica’s range is significant due to the many dif-
in the area that it is built for. Across the solution, users will find that it is ferent add-on modules we can provide. From dock to document manage-
coherent, robust, and carefully thought through. Investment in implemen- ment and from voyage reporting to pre-vetting inspections.
tation, training and deployment is minimized and the experienced value of
the solution is high due to the synergies across the different modules. This We have the experience, ability and passion to understand our customer’s
is precisely why Sertica is the preferred solution for many ship owners and processes and incorporate them in Sertica if needed - we integrate know-
managers. ledge and technology.

Sertica is carefully tailored to fit your exact requirements
- and it grows with your business.

Maintenance Fleet Management Procurement Safety Quality Dry-dock Logistics

Choose your area of interest
Sertica covers it!
Maintenance Safety and Quality
Maintenance is a key discipline in Sertica. Managing maintenance is efficient for both Covering safety management systems, inspections, vetting, events and risk management (HSEQ),
the crew and technical superintendents. Sertica Maintenance is a planned mainte- Sertica has functionality for any task related to maintaining and improving safety and quality.
nance system designed to plan, manage, monitor and document maintenance ac- Expanding on the unique features of the built-in document management in Sertica, an entire
tivities. The focus is on user-friendliness and quick overviews of vital information as Safety Management System can be implemented. Occurred events, near-misses and incidents
well as easy-to-use guides for daily maintenance tasks. The crew will find that Sertica can be accurately documented and moved through a well-defined flow between vessel and
makes their day more efficient. office. An occurred event can even result in a linked activity and a maintenance job, ensuring
complete traceability and reporting. Whether you report to management, class societies or oil
Fleet Management majors, Sertica is the key!
Managing an entire fleet is easy with the Fleet Management module in Sertica. Su-
perintendents can view information across the entire fleet or explore specific areas Dry-dock
of individual vessels. Utilizing Sertica’s unique data management solution, Fleet Ma- Planning and executing a dry-dock is a complex and time consuming task – but not with Sertica.
nagement will always reflect the vessel’s data precisely. The office can add, delete and Sertica Dry-dock will help throughout the process from selecting jobs, defining and documen-
modify data on board the vessel. Populating a new vessel with data is efficient using ting work procedures, to obtaining and selecting quotes from relevant dry-docks. Distributing
a combination of packaged ready-made data and experience from similar vessels, as the entire work list with complete component and work order descriptions is easy. Sertica in-
well as shared master data across the fleet. tegrates to standard office programs and exports to PDF. When the project is initiated, Sertica
Dry-dock will help follow up on time, costs and quality. All work related to dry-dock is kept as
Procurement historical data on vessel equipment. Standard dock work lists can be reused minimizing redun-
Sertica Procurement is a centralized purchasing solution specifically developed for the dant work flows.
maritime business. The starting point is on board the vessels, from where requisitions
will flow seamlessly into the technical department for technical approval. It is also Logistics
possible for the purchasing department to do consolidated procurement on behalf of Logistics is integrated in Sertica and provides full visibility all the way through the value chain,
the vessel or fleet. The purchasing department will have a paperless workflow, ma- from initial reception at central or transit warehouse, through transport, agent handling and fi-
naging the entire procure-to-pay workflow. Contracted items as well as individually nal delivery on board. Sertica ensures that crew, superintendents, purchasers and freight forwar-
quoted items are managed in the same solution. Sertica Procurement can even be ders have access to the right information at the right time. Sertica generates shipment manifests
closely connected to preferred suppliers using Sertica Connect, an integrated price/ and pro forma invoices for customs and detailed freight reports for forwarders and agents. The
quote web portal. entire request-to-delivery process is covered with Sertica.

Sertica has all the functionality you need. Contact Logimatic for fact sheets or request a meeting and live presentation.
We look forward to showing you why Sertica will be your next system.

Add-ons
Adding value – guaranteed
Because Sertica is a modern system, it is built with support for Business Intelligence, Supplier Connectivity via the Internet and even Mobile Con-
nectivity. All of these solutions are carefully tailored to match Sertica’s advanced functionality and provide even more value in the utilization of
Sertica as an all-in-one tool for all departments.

Supplier Connectivity Business Intelligence
As a natural part of supporting a complete paperless purchasing process Business Intelligence is a unique tool developed specifically for Sertica.
from vessel to office to supplier, Sertica has a web-based pricing portal, With it, you can extract any relevant combination of data from Sertica.
Sertica Connect. Sertica Connect connects buyer and supplier in a one- All data in Sertica is grouped logically, and all fields are translated into
to-one private communication regarding pricing and delivery details. The “real life” terms, that are directly usable throughout your organization.
supplier benefits from receiving Request for Quotes electronically, being Business Intelligence contains an extensive range of report layouts, all
notified per email and quoting on-line. Purchasers benefit from receiving ready to deliver consistent data. Data in reports can be filtered, sorted,
prices electronically into Sertica, where the prices can be used for compa- grouped, summed and compared. Creating a report such as “Top 10
rison between different suppliers as well as known prices from e.g. frame most expensive maintenance jobs” across the entire fleet can be created
agreements. The received quotes can be turned directly into a Purchase with a few clicks. A defined report can even be saved, enabling it to be
Order at the click of a button, entirely without the need to re-enter any re-opened with a single click. If you wish to subscribe to a report and
data. Sertica Connect will speed up the process, reduce the workload and receive it every Monday morning in your mail, Business Intelligence will
minimize data errors. The supplier will receive a Purchase Order based di- help you. Sertica Business Intelligence exports data directly or into Micro-
rectly on their own quote, which in turn dramatically improves the ratio of soft Excel® where it is possible to graph and pivot in the ready-made and
invoices matching the Purchase Order. Suppliers even have the possibility included templates. Creating an ad hoc report from scratch to graphed
of downloading the Purchase Order in Microsoft Excel® spreadsheet for presentation is a breeze.
easier processing in their own backend system. This also eliminates the
need to re-enter line items for the supplier.

Supplier Business Mobile
Connectivity Intelligence Connectivity

Mobile Connectivity
Mobile Connectivity for Sertica is built with the latest technology. Utili-
zing Apple iPad, iPod, or iPhone, there is now functionality for Sertica
available in the App Store.

By using an iPad with the inspection module in Sertica, technical superin-
tendents will experience true mobility. The superintendent can prepare a
complete vessel inspection in Sertica and synchronize all inspection points
on the iPad including historical data from the previous inspection. The
inspection can be carried out, and all observations can be registered on
the iPad complete with text and documented with images. Using an iPad
with Sertica ensures unsurpassed efficiency and accuracy when carrying
out inspections.

Using the smaller and more portable iPod, Sertica offers functionality for
stock movements and even an intuitive system for fault reporting inte-
grated into Helpdesk and Job functionality inside Sertica. Functionality
is complete with options to print QR bar codes for spare parts, items,
components and much more. The future is mobile – so is Sertica.

Scan the QR code
Visit our website
by scanning
the QR code.

References
Sertica is installed on vessels worldwide and covers all types of vessels;

Sertica is
Passenger, Cargo, Tanker, Bulk, Gas carrier, Dredgers, Yacht, Tugs and
Off-shore supply vessels. This provides us with unique knowledge of the
shipping business which benefits our customers.

Type Approved Shipping as business is the largest export industry in Denmark and
Danish shipping companies are responsible for transporting 10 % of

by members
world trade.

Logimatic is the market leader of Fleet Management systems among
Danish shipping companies and Denmark is one of the leading shipping

of IACS*
countries worldwide. Therefore, we believe Logimatic is a very competi-
tive supplier of Fleet Management software.

Logimatic is dedicated to delivering solutions and services to our custo-
mers and we have years of continuous co-operation with many of our
customers. We believe this is a first-rate indicator of the capabilities and
supplier loyalty of Logimatic.

* IACS is the International Association of Classification Societies

Achieve results
Customers achieve real-world results with Sertica. The wins vary from
customer to customer. When using Sertica the results achieved will be a
combination of:

► Increased crew productivity

► Increased technical control

► Better options to drive continuous development and growth

► Greater visibility of fleet performance

► Increased flexibility

► Fewer resources needed for software maintenance

► Effective implementation and rollout

Maritime Platform
Maritime Platform
Sertica’s very strong and durable platform is one of the reasons that Sertica is the most flexible and adaptable system on the market today. We call
it the Sertica Maritime Platform. The Sertica that we know today is the result of more than 20 years of experience within the maritime business.
Sertica is now in its fifth technical generation, and for every generation of the system, the system has evolved towards increased speed, stability,
usability and efficiency. Sertica is built with and for the latest in Microsoft technology, ensuring that customers get future-proof value for money.
Today there are more than 100 customers running more than 2000 instances of Sertica every day. Sertica Maritime Platform is the most stable
and dependable platform you can base your technical solution on. Our customers think the same, feel free to ask!

Data Communication Documents and Certificates
The main driver in Sertica is the data communication engine. Logi- Sertica includes complete document management functionality.
matic has invested thousands of development hours in building the Documents can be registered and stored in Sertica, where versions
most stable data transportation mechanism available on the mari- and revisions can be easily managed. Documents are stored as part
time market today. In Sertica all data will travel between the vessel of Sertica’s database, ensuring that documents are always instantly
and the office in the form of transactions. Transactions in Sertica available to relevant crew members on the vessels and in the office.
have many benefits: The users will experience a system of accurate Documents can be attached to all relevant data in Sertica, being phy-
and timely data alignment between vessel and office and vice versa. sical equipment, components, spare parts but also to exchanged in-
Sertica will automatically retry transmission when connection is lost, formation like request for quotes, purchase orders and much more.
recover missing transactions using its unique handshake functiona- A complete document library can be implemented and vessel type
lity and handle any combination of slow and fast data connections. variations easily handled. This is the easiest way to a well-organized
Sertica can even handle data amount limitations and communicate and updated document library, being an entire Safety Management
via e-mail, over the Internet or through manually transferred files. System or repair guide library. With Sertica’s Document Manage-
All of the situations and combinations are supported. ment you will experience the power of a truly integrated system.

Data Documents
Inventory OPEX
Communication Certificates

Parts and inventory
Spare parts, stores, and other inventory are integral in
Sertica. All items stored, used and consumed can be regi-
stered in Sertica. With Sertica you can easily store supplier
prices, documents, guides, drawings and other technical
information. Parts can be attached to components for easy
reference, and items can be tied to jobs for convenience,
statistics and cost control. Our customers even benefit from
integrated warehousing and stock control functionality, gi-
ving easy access to lists of stock below minimum, critical
items and access to requisitions in a few clicks. Sertica can
print QR barcodes for inventory and you can take stock with
the App for iPod and iPhone. Parts and inventory is built in,
not bolted on.

Financial accounts
When a job is carried out, a requisition ordered, or the
stock adjusted, the financial transactions are stored in Ser-
tica. Sertica will capture the on-going costs for running a
remote office, a single vessel or the entire fleet. With the
built-in support for accounts and budgets, you can meet
requirements for financial follow-up. Sertica keeps relevant
data for OPEX and commitments and interface to the finan-
cial system if required.

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Service Support

We do not have a support department …

… Because in Logimatic, it is the senior developers, consultants and
project managers that support Sertica! This qualifies the service that
our customers get when they need support. Our staff is always able
to help efficiently because they know what they are talking about.

An integral part of the Sertica solution is an agreement about service
and support. The team behind Sertica offers both services in terms of
implementation, consulting, training courses, customer adaptations
and daily customer as well as end-user support.

Logimatic is dedicated to maximizing our customers’ return on invest-
ment with Sertica. We do this in many ways, but two key elements
are firstly to assist in implementation to achieve a short and effective
process, and secondly to support the solution in the long perspective.
Many of our customers have used Sertica for over 10 years. We have
a very low churn rate because we are committed to long-term co-
operation.

Sertica is updated regularly with new functionality that all customers
on a service contract can access. Updates include enhancements as
well as new functionality. Additional modules are also developed to
expand the functionality of Sertica.

Logimatic is committed to service - worldwide!

Testimonials

“We needed a software solution supporting “We have an ambitious growth strategy in “Changing from a multiple program platform
our global operation of our large fleet of DFDS and we can implement this in practice to one single global platform will provide ‘one
vessels. The vendor, Logimatic, offers high with the tools that we have. Sertica is definitely truth’ when it comes to data management and
customer configurable modules and system a very important piece of the puzzle.” maintenance – and further, with the integra-
functionalities which gives us the user- tion to Navision, budgeting and forecasting
friendliness, flexibility and scalability we are expenses for the vessels will become much less
looking for.” time consuming than today.“

Jesper A. Larsen Kasper Moos Allan Rasmussen
Director Group Purchasing, SVITZER VP Technical Organisation, DFDS VP Fleet Newbuilding Support, TORM

The Sertica Solution

Add-ons
Supplier Business Mobile
Connectivity Intelligence Connectivity

Functional Areas
Maintenance Fleet Management Procurement Safety Quality Dry-dock Logistics

Maritime Platform
Data Documents
Inventory OPEX
Communication Certificates

About Logimatic

Logimatic is an engineering and software company which develops, sells, imple-
ments and supports in-house developed software and automation solutions. The
solutions address many different types of companies - from private to public and
from service to production. Usually, consultancy and services are integrated parts of
the total delivery and we are often project managers during system integrations and
development of customised solutions.

We integrate knowledge and technology and thus supply value-creating solutions
to our customers. Solutions which optimize the processes and workflows of the
individual customer and thereby enable them to take a leading position in the in-
creasingly competitive markets.

Logimatic +45 9634 7000
Sofiendalsvej 5B sertica@logimatic.com
DK-9200 Aalborg SV www.sertica.com WWW.SERTICA.COM

Sertica - Fleet management / Procurement / Maintenance

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