Building Capacities of ODA functions for the Ministry of International Cooperation

1. Project funded by the
European Union
Project Implemented with the
Support of a Consortium Led by Linpico
Presentation of BCODA
Kick-Off Event
Sunday 18th May 2014
Ramses Hilton Hotel, Cairo, Egypt
Project implemented by the
Ministry of International Cooperation (MoIC)
Building the Capacities of the Ministry of International Cooperation
in the Fields of Planning, Managing, Monitoring and Evaluating
Official Development Assistance to Egypt (BCODA)
Project
Contracting Authority

2. Contents
I. BCODA Synopsis & Areas of Concentration
II. BCODA Capacity Building and Stakeholders
III. Consideration for Multi-Level Integrated Planning
IV. BCODA Implementation Strategy (Details in IX)
V. Human Resources Development
VI. BCODA Implementation Status
VII. Potential for Cooperation with DPs
VIII. BCODA Resources
IX. Details of BCODA Implementation Strategy
- MoIC-BCODA Internet Site and Contact
Building the Capacities of the MoIC in the Fields of
Planning, Managing, Monitoring and Evaluating ODA to Egypt

3. I. BCODA SYNOPSIS (p.1)
Brief Descriptions* of BCODA Target Groups and Purpose & Results
to be Achieved over 24 Months from 5th January 2014
Target
Groups
The technical staff of the Ministry of International Cooperation (MoIC) and its
affiliated programs/units. In addition, three International Cooperation Units from
selected Line Ministries may also be incorporated within the project at a later stage on a
pilot basis
Purpose
To add fully-fledged functionalities to the system for planning, managing, monitoring
and evaluating ODA, at Both Policy and Programme/Project Levels
Result
Area 1
Assessment and Review of MoIC Efforts in Policy Development, Strategic Planning,
Monitoring and Evaluation
Result
Area 2
Processes related to ODA Policy Development, Strategic Planning Monitoring and
Evaluation are Enhanced
Result
Area 3
Capacities of Staff are Developed and Upgraded in Policy Development, Strategic
Planning, Monitoring and Evaluation
Result
Area 4
Structures are Strengthened and/or Established and Operational for Policy
Development, Strategic Planning, Information/Database Management, Monitoring and
Evaluation
Result
Area 5
Existing ODA Database System is Upgraded, Enhanced and Made Available for
Online interactivities of Additional Functionalities to Support Some MoIC’s Core
Functions
* Note: These descriptions are just for working purpose. Actual descriptions are as per Project Workplan and Logframe.
Building the Capacities of the MoIC in the Fields of
Planning, Managing, Monitoring and Evaluating ODA to Egypt

4. I. BCODA SYNOPSIS (p.2)
BCODA will concentrate its Support to
Building Capacities of MoIC in:
 ODA Policy Development
 ODA Strategic Planning
 ODA Information / Data Management
 ODA Monitoring* &
 ODA Evaluation*
Because of its Limited Timeframe and Resources,
MoIC considers BCODA as a Catalyst for Capacity
Building and an Umbrella Project to Streamline
all MoIC’s Capacity Development Efforts
*Note: Monitoring & Evaluation of ODA related policies, plans, programmes and
projects. In particular, for MoIC, monitoring should address monitoring at all stages of
ODA cycle/processes. Similarly, evaluation should cover ex ante evaluation/
appraisal/selection, mid-term evaluation/on-going evaluation, end of programme/project
evaluation, and ex post evaluation/impact evaluation.
Building the Capacities of the MoIC in the Fields of
Planning, Managing, Monitoring and Evaluating ODA to Egypt

5. II. BCODA CAPACITY BUILDING AND STAKEHOLDERS (p.1)
MoIC SUSTAINABLE CAPACITY
The 3 “Pillars” of Capacity Building
 EXECUTIVE LEADERSHIP
 COMMITMENT FROM ALL
 BUDGETARY RESOURCES
 DECREE MoIC MANDATE
 PUBLIC SERVICE LAW
 VARIOUS INCENTIVES
 OTHER PARTNERS …
SUPPORT
FROM
BCODA
& OTHERS
AFFECTS
SUSTAI-
NABILITY
OR
EXTERNAL
FUNCTIONS /
INTERACTIONS
INTERNAL
FUNCTIONS /
INTERACTIONS
Minister of
International
Cooperation
- PERMANENT
- CONTRACT
MIS
MANAGEMENT
INFORMATION
SYSTEM
OFFICE
EQUIPMENT
TA
& OTHER
EXTERNAL
SUPPORT
OFFICE
SPACE
INTERNAL RULES
& OPERATING
SYSTEMS
STAFF:
PCS, CCS,
OUDA
INDIVIDUAL
1
ORGANI-
SATIONAL
2
ENABLING
ENVIRONMENT
3Capacities +
are in MoIC
« Black Box »
1 2
Enabling
Environment comes
mainly from outside
« Black Box »
3
Building the Capacities of the MoIC in the Fields of
Planning, Managing, Monitoring and Evaluating ODA to Egypt

6. II. BCODA CAPACITY BUILDING AND STAKEHOLDERS (p.2)
System Approach
Focus on Departments / Programmes /
Units Under the Responsibility of the
Minister of International
Cooperation
MoIC Internal Stakeholders
 MoIC Departments
 Affiliated Programmes / Units
 New Structures (to be established
by this Project)
MoIC External Stakeholders
 Government Bodies
 Parliamentary Bodies
 National Private Sector and Civil Society
 ODA Development Partners
 Institutions/Bodies, Private Sector and
Civil Society of other countries
Legend: Solid Black = Structures Under the Responsibility of the
Minister of Internal Cooperation (MoIC)
Red / Circled with Red = National Government Bodies
Blue = ODA Development Partners and
Institutions/Bodies and Private Sector & Civil Society other Countries
Brown = National Parliamentary Bodies
Green = National Private Sector & Civil Society
OR
Minister
of International
Cooperation
EXTERNAL
STAKEHOLDERS
INTERNAL
STAKEHOLDERS
MoIC
(TECHNICAL OFFICE,
SECTORS /
DEPARTMENTS)
Affiliated
Bodies
(PEMA, DECODE,
OUDA, SAAP)
Other
ODA
Stakeholders
National
Private Sector
& Civil Society
Private Sector
& Civil Society
of Other
Countries Institutions
/ Bodies of
Other
Countries
Legislative
Bodies
Municipalities
Prime Minister
---
Cabinet of
Ministers
Presidency
Planning
Ministry
Line Ministries
Including
3 Pilot ones
Implementing
Agencies
Governorates
Ministry of
Foreign
Affairs
ODA
Development
Partners
(Europ, Amer, Int Org,
Reg & Arab Funds,
Arab & Afr, Asia)
Ministry of
Finance
Central Bank
of Egypt
Building the Capacities of the MoIC in the Fields of
Planning, Managing, Monitoring and Evaluating ODA to Egypt

7. III. ODA MULTI-LEVEL INTEGRATED PLANNING SYSTEM
EGYPT’s ODA
POLICY & SRATEGIC PLAN
Setting Egypt’s
ODA Policy and Strategy
Responsibility of the Minister of
International Cooperation
MONITORING&EVALUATION
UsingPerformanceBasedManagement(KRAs+KPIs)of:
Egypt’sODAPolicyandStrategicPlanAND
IndividualActionPlans,StructureActionPlans,MoICIntegratedCorporatePlan
INFORMATION/DATABASEMANAGEMENTfor:
ODAinformation&data(AidsInformationManagementSystem“AIMS”)
AND
ManagementInformationrelatedtoMoICCorporatework(MoIC’s“MIS”)
EGYPT’s MTEF &
MTFF
(MT Expenditure &
Fiscal Frameworks)
Responsibility of
Finance Ministry
MoIC INTEGRATED
CORPORATE PLAN
A Plan for MoIC (incl. its Structures + its
Affiliates) to Fulfil its Mandate
Responsibility of the Minister of
International Cooperation
STRUCTURE
ACTION PLAN
A Plan for each Structure to
Fulfil its Mandate
Responsibility of
Each Head of Structure
INDIVIDUAL STAFF
ACTION PLAN
A Plan for each Individual Staff to fulfil
his/her responsibilities (Job Description)
Responsibility of Each Individual Staff
INTERNATIONAL
DEVELOPMENT
PARTNERS’
POLICIES
Foreign Governments /
Reg. & International
Organisations
EGYPT’s
NATIONAL
DEVELOPMENT
PLAN
Responsibility of
Planning Ministry
EGYPT’s
FOREIGN
POLICY /
STRATEGY
Responsibility of
Foreign Ministry
Building the Capacities of the MoIC in the Fields of
Planning, Managing, Monitoring and Evaluating ODA to Egypt

8. III. ODA MULTI-LEVEL INTEGRATED PLANNING SYSTEM
More Details
EGYPT’s ODA POLICY & SRATEGIC PLAN
(Responsibility of Minister of
International Cooperation)
Setting Egypt’s ODA Policy and Strategy in term of:
Support to IMPLEMENTATION of:
 specific national development objectives,
 Foreign policy objectives,
 Aid Effectiveness policy dialogue,
 Mobilisation of ODA resources,
 Best use of comparative advantages of ODA DPs,
 Optimisation of the choice and use of various ODA
transfer mechanisms, etc.
MONITORING&EVALUATIONUsingPerformanceBasedManagement(KRAs+KPIs)of:
IndividualActionPlans,StructureActionPlans,MoICIntegratedCorporatePlanAND
Egypt’sODAPolicyandStrategicPlan
EGYPT’s NATIONAL
DEVELOPMENT PLAN
(Responsibility of
Planning Ministry)
Setting Egypt’s
Development Policy and
objectives over medium
to long terms
EGYPT’s FOREIGN
POLICY / STRATEGY
(Responsibility of
Foreign Ministry)
Setting Egypt’s Foreign
Policy towards other
countries and regional and
international
organisations
MoIC INTEGRATED
CORPORATE PLAN
(Responsibility of Minister of
International Cooperation)
Setting MoIC Plan to fulfil its mandate towards the
IMPLEMENTATION of Egypt’s ODA Policy and Strategic
Plan, through appropriate organisation / mobilisation of
resources within MoIC, PEMA, DECODE SAAP, OUDA…
STRUCTURE ACTION PLAN
(Responsibility of Each Head of Structure)
Action Plan for each MoIC Structure to fulfil its
mandate towards the IMPLEMENTATION of MoIC
Integrated Corporate Plan, through appropriate
organisation / mobilisation of resources available within
the Structure (i.e., Sector / Central Department / General
Department)
INDIVIDUAL STAFF ACTION PLAN
(Responsibility of Individual Staff)
Action Plan for each MoIC staff to fulfil his/her
responsibilities (Job Description) towards the
IMPLEMENTATION of his/her Structure’s Action Plan,
through appropriate organisation / mobilisation of
his/her skills and time.
INFORMATION/DATABASEMANAGEMENTfor:
ODARelatedinformationanddata(AidsInformationManagementSystem“AIMS”)AND
ManagementInformationrelatedtotheMoICCorporatework(MoIC’s“MIS”)
EGYPT’s MTEF & MTFF
(Responsibility of
Finance Ministry)
Setting Egypt’s Medium
Term Expenditure
Framework (MTEF) &
Egypt’s Medium Term
Fiscal Framework (MTFF)
INTERNATIONAL
DEVELOP. PARTNERS’
POLICIES
(Foreign Governments
/ Reg. & International
Organisations)
Setting DP’s Cooperation
Policy and programming
priorities towards Egypt
Building the Capacities of the MoIC in the Fields of
Planning, Managing, Monitoring and Evaluating ODA to Egypt

9. IV. BCODA IMPLEMENTATION STRATEGY (p.1)
Implementation includes 4 main Phases
* Will build upon previous efforts, in particular UNDP-MoIC Scoping Study
2
DEVELOPMENT OF OPTIONS / PROPOSITION FOR
 Integrating New Policy & Strategic Planning and
Monitoring & Evaluation Structures in MoIC
 Training Strategy and Programme
 Roadmap for a Fully-Fledge Aids Management
Information System (AIMS)
Will build upon previous efforts, in particular UNDP-MoIC Scoping Study
ASSESSMENTS OF
 MoIC Efforts in Policy and Strategic Planning
 Existing ODA Information / Data Mgt. System
 Training Needs of MoIC Depts. and Affiliates
1
Building the Capacities of the MoIC in the Fields of
Planning, Managing, Monitoring and Evaluating ODA to Egypt

10. IV. BCODA IMPLEMENTATION STRATEGY (p.2)
CLARIFICATION MANDATES OF STRUCTURES TO BE
STRENGTHENED / ESTABLISHED IN AREAS
 ODA Policy Development & Strategic Planning*
 ODA Monitoring & Evaluation*
 ODA Information / Data Management
*New Central Structures, require the Recruitment / Appointment of Needed Staff, including:
- Head of a Structure for Policy & Strategic Planning (new Department/Office to be established within MoIC), and
- Head of a Structure for Monitoring & Evaluation (new Department/Office to be established within MoIC)
4
OPERATIONALISATION / FUNCTIONNING
OF CONCERNED STRUCTURES
 Support Preparation of Action Plans
 Providing Specialised Advice,
Training, on-the-job Training, Coaching
 Support for Development of an ODA Management
Manual and Procedures
3
Building the Capacities of the MoIC in the Fields of
Planning, Managing, Monitoring and Evaluating ODA to Egypt

11. V. HUMAN RESOURCES DEVELOPMENT (p.1)
 Developing the Capacity of People is one of the 3
“Pillars” of Capacity Building
 Project will provide in Results 2 and 3:
• Training Workshops (5 Modules)
• Study Visit(s) + Internships
 Mentoring and Guidance Manuals
 Work jointly with MOIC on training and facilities
 Modern Practical Methodology
(training sessions and in office)
 Sustainable Increased Productivity and Quality
Building the Capacities of the MoIC in the Fields of
Planning, Managing, Monitoring and Evaluating ODA to Egypt

12. V. HUMAN RESOURCES DEVELOPMENT (p.2)
MOIC and ODA Project Plan
MoIC ODA Systems review
Initial TNA Study
Prepare initial ODA
systems manual
Develop IT &
Training platform
Project Training
Plan
MoIC HRD
Strategy Plan
ODA System Training
(general &
Resource group)
Assist MOIC to get
Training Support
Support HRD
Department
Project Public
Admin Training
Results of Project 2 and 3
 Improved & Standard ODA systems
 Strengthened Communications- IT dbase and training
 HRD system effectiveness strengthened
 Capacity Plan in place -Demand driven in use
 Improved Staff Capacity and culture
Building the Capacities of the MoIC in the Fields of
Planning, Managing, Monitoring and Evaluating ODA to Egypt

13. VII. BCODA STATUS
1. Project Inception Report was submitted early March and will
be reviewed by the Project Management Committee
on 20th May
2. Human Capacity Development Report (updated TNA +
Training Programme + HRD Roadmap) was submitted mid-April
and is being reviewed by MoIC
3. Proposal on the Establishment of New Central Structures
Related to the Performance of New ODA Functions
 Policy & Strategic Planning Structure and
 Monitoring & Evaluation Structure
has been Submitted and is being Processed by MoIC
4. Capacity Assessment of Current Efforts Undertaken
by MoIC in the Fields of Policy Development, Strategic Planning,
Monitoring & Evaluation is in Progress
5. A Preliminary Assessment of the Existing ODA Database
System has been Completed during the Inception Phase
Building the Capacities of the MoIC in the Fields of
Planning, Managing, Monitoring and Evaluating ODA to Egypt

14. VII. POTENTIAL FOR COOPERATION WITH
DEVELOPMENT PARTNERS (DPs) (p.1)
MoIC considers it is important to coordinate Capacity Building
efforts with respect to:
 On-going activities (GIZ-DLP, WB, UNDP, KOICA, etc.), within the
Ministry and its Affiliates Programmes/Units; and
 Identification and programming of additional and
complementary capacity building needs that are beyond the
scope of BCODA
Building the Capacities of the MoIC in the Fields of
Planning, Managing, Monitoring and Evaluating ODA to Egypt

15. VII. POTENTIAL FOR COOPERATION WITH
DEVELOPMENT PARTNERS (DPs) (p.2)
Potential areas for cooperation with DPs include:
1. Conducting an Institutional Health Assessment of MoIC
2. Implementing recommendations of this Assessment
3. Support the operationalisation of establishing the new P&SP
and M&E Central Structures
4. Support the implementation of a Roadmap for the
establishment and institutionalisation of a fully-fledged
Aid Information Management System (AIMS), following-
up on recommendations of the 2014 UNDP-MoIC scoping study
Building the Capacities of the MoIC in the Fields of
Planning, Managing, Monitoring and Evaluating ODA to Egypt

16. VIII. BCODA RESOURCES (p.1)
BC ODA Resources
 Active contributions from MoIC Staff and its Affiliated
Programmes / Projects
 Some IT Equipment for ODA Information / Data Management
 Technical Assistance Contract
Key Expert 1 – Team Leader
Expert in Policy Planning, Monitoring and Evaluation of ODA (full time)
Key Expert 2, Expert in Institutional Capacity Building (part time)
Key Expert 3, Expert in ODA Database Management (part time)
Key Expert 4, Expert in Policy Planning (part time)
Non-Key Experts
Budget for Incidental Expenditures
Building the Capacities of the MoIC in the Fields of
Planning, Managing, Monitoring and Evaluating ODA to Egypt

17. LINPICO sarl (FRANCE) – Consortium Leader
www.linpico.com
WYG Turkey & WYG International (UK)
http://www.wyg.com.tr/ - http://www.wyg.com/
CPM (LATVIA)
http://www.cpmconsulting.eu/
VIII. BCODA RESOURCES (p.2)
Consortium Partners
 Management of the Technical Assistance Contract
 Backstopping
 Quality Assurance
 Technical Support – Technical Resource Panel
Building the Capacities of the MoIC in the Fields of
Planning, Managing, Monitoring and Evaluating ODA to Egypt

18. IX. DETAILS OF BCODA IMPLEMENTATION STRATEGY (p.1)
Implementation will include 4 main Phases:
1. Assessments:
 Assessment of MoIC’s efforts in policy development, strategic planning,
monitoring and evaluation (under Result 1)
 Technical Assessment of existing ODA Information / Database System(s)
(under Result 5)
 Capacities assessment of Staff of MoIC’s Departments and Affiliates
(under Result 2) and TNA
2. Development of Propositions / Options and
Ministerial Approval:
 Mandates of two new Structures and options for their integrating in MoIC
Organisation Chart (under Result 4)
 Training Strategy and Programme (under Result 2)
 Roadmap options* for the long-term development of a fully-fledged Aid
Information Management System – AIMS – (under Result 5)
* Options will include a concrete plan to support, within the Project duration, the short-term incremental
upgrading of the current MoIC information / database system(s) with selected additional
functionalities. Options will build upon previous efforts, in particular UNDP-MoIC Scoping Study.
Building the Capacities of the MoIC in the Fields of
Planning, Managing, Monitoring and Evaluating ODA to Egypt

19. IX. DETAILS OF BCODA IMPLEMENTATION STRATEGY (p.2)
3. Clarification of Mandates of Structures to be
Strengthened / Established*:
Support clarifying Mandates of Concerned Structures in the areas of
concentration – i.e., Policy Development & Strategic Planning, Information /
Database Management and Monitoring & Evaluation – (under Result 4) and
related job descriptions
* Note: Requires the Recruitment / Appointment of Needed Staff, including:
- Head of a Structure for Policy & Strategic Planning (new Department/Unit
to be established within MoIC) and
- Head of a Structure for Monitoring & Evaluation (new Department/Unit to
be established within MoIC)
4. Support to Operationalisation / Functioning of
Concerned Structures:
 Support to the Preparation of Action Plans for the Concerned Structures
(under Result 4 and 5)
 Providing Specialised Advice, Training, on-the-job Training,
Coaching, and Support for Development of a Manual,
Procedures, etc. (under Results 2,3,4 and 5)
Building the Capacities of the MoIC in the Fields of
Planning, Managing, Monitoring and Evaluating ODA to Egypt

20. PowerPoint Presentation available on
www.mic.gov.eg
For further enquiries/communication with MoIC-BCODA
moic.bcoda@gmail.com
Building the Capacities of the MoIC in the Fields of
Planning, Managing, Monitoring and Evaluating ODA to Egypt