Presentation from H&S Officer Stephan Stephan at Rotary District 1090 Assembly 2013. How to keep your activities safe. Responsibilities and Resources

1. Health & Safety
and
Child & Vulnerable Adult
Protection
Stephan Stephan
District 1090 H&S Officer
11 May 2013
Helalstephan@aol.com
Tel. 01628 783318
Mob. 07872 820818

2. Health & Safety and Protection
AGENDA
H&S Policy & Responsibilities
Risk Assessment
Insurance
Protection
RI & District 1090 Website
Club Actions & Responsibilities

3. Health & Safety Responsibilities:
Corporate Responsibility … Duty of Care
General Council
Secretary / CEO
Executive Committee
H&S and Protection Committee
Districts
(Governors)
Clubs
(Presidents)
H&S
District Advisers
Club Advisers
RIBI
Health & Safety
Adviser

4. Rotary Responsibility to:
- Plan & organise in a safe manner
RIBI Commitments to:
a. Promote & encourage safe practice
b. Provide information & advice
c. Establish systems & procedures
d. Develop & encourage H&S communication
e. Exchange ideas & promote best practice
RI Policy

6.  H&S management is not an option
- it is an obligation
 RAs - carried out & recorded
 Risk assessments:
 short, to the point /real issues
 understood by all involved
 cover H&S, Environment,
Safeguarding & Club Business interest
 Copies retained /reviewed for repeat events
… as evidence in event of a claim
Health & Safety Responsibilities

7. Insurance
RI Insurance
 Every Rotarian & volunteer
has insurance cover
… provides a safety net
BUT:
Insurance is not a licence
for unsafe activities
… H&S rules never to be used
to restrict or cancel events
… Provisions & limitations detailed in RIBI
Insurance Policy

8. Disclosures (Criminal Records Checks) Under:
- Part 5 of the Police Act 1997
- Criminal Justice and Court Services Act 2000
- Home Office document “Safe From Harm”
- The Protection of Freedoms Bill - Part 5
The work / task has to be carried out at a ‘specified
establishment’, e.g. Schools, Hospitals, etc.
- ‘regularly’ (once a week or more); or
- on four days or more in a single month; or
- overnight between the hours of 0200 and 0600
 So, may eliminate need for CRB checks in Rotary
- except possibly Home Hosting for Under 18s…
Child & Vulnerable Adults Protection (1)

9. Club Obligations:
Clubs can 'plan out' the need for criminal record checks
District & Club Protection Policy – reviewed annually
District & Club Protection Officers – training & reporting
Code of Behaviour
- Working with children / situations to Avoid
- Unacceptable Behaviour / Signs of Bullying
- Working with people needing Special Care
- Working with children who have Special Needs
When Planning an Event
- Prepare / Consult / Involve / Permission / Check
- Try to ‘plan out’ the need for Criminal Records Checks
Child & Vulnerable Adults Protection (2)

10. District 1090 Website
Health & Safety Link
http://www.rotary-ribi.org/districts/homepage.php?DistrictNo=1090

11. Club
Goodwill and Growth
for Africa
Over 2,000 people in the Thames Valley Area getting
more out of life by addressing the crucial issues of
today and building friendships in their local
communities and world-wide.
Taking our Good News to the World because we
enjoy what we do!
Winners of the RIBI Best District Online Presence
Award 2013
UK Government pledges
£300m to End Polio

17. Club President Elect’s
H&S
Responsibilities

18. H&S Club Actions / Responsibilities
1. President signs RIBI Health & Safety Policy
- Shared with Council / Lodged with Club Secretary
- Advise Club Committee Chairs accordingly
2. Refer to RIBI Insurance & Protection guidance
3. Appoint H&S and Club Protection Officers
4. Ensure Risk Assessment is undertaken for every
Club event, AND
- make sure the events are recorded in Club
Council Minutes or Club records
5. Club H & S Officers / Advisers co-ordinate risk
assessments relating to all Club activities/projects
6. Guidance on H&S and Protection issues can be
obtained / downloaded from the District & RIBI Website

19. THANK YOU
Health & Safety
And
Child & Vulnerable Adult Protection
Stephan Stephan
Maidenhead Thames R C
District 1090 H&S Officer
Helalstephan@aol.com
Tel. 01628 783318
Mob. 07872 820818