Are you prepared for the next disaster?
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Are you prepared? Papaer based documents are the backbone of most organizations and still the least backed up - learn how Enadoc, an innovative, cloud-based enterprise document imaging system - can scure your documents in the cloud.
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Are you prepared for the next disaster?
- 2. COMPANY PROFILE PRESENTATION DEMONSTRATION QUESTION & ANSWER CLOSING REMARKS PROGRAM:
- 3. TECH ONE GLOBAL IS: | One of the largest document imaging companies in South East Asia since 2000
- 4. TECH ONE GLOBAL IS: | One of the largest document imaging companies in South East Asia since 2000 | A Microsoft Gold Certified Partner since 2003
- 5. TECH ONE GLOBAL IS: | One of the largest document imaging companies in South East Asia since 2000 | A Microsoft Gold Certified Partner since 2003 | A multinational company with global presence
- 6. TECH ONE GLOBAL IS: | One of the largest document imaging companies in South East Asia since 2000 | A Microsoft Gold Certified Partner since 2003 | A multinational company with global presence | A regional software distributor in 12 countries
- 7. TECH ONE GLOBAL IS: | One of the largest document imaging companies in South East Asia since 2000 | A Microsoft Gold Certified Partner since 2003 | A multinational company with global presence | A regional software distributor in 12 countries | An AIIM Trade Member, USA
- 8. TECH ONE GLOBAL IS: | One of the largest document imaging companies in South East Asia since 2000 | A Microsoft Gold Certified Partner since 2003 | A multinational company with global presence | A regional software distributor in 12 countries | An AIIM Trade Member, USA | ISO 9001:2008 certified
- 9. TECH ONE GLOBAL IS: | One of the largest document imaging companies in South East Asia since 2000 | A Microsoft Gold Certified Partner since 2003 | A multinational company with global presence | A regional software distributor in 12 countries | An AIIM Trade Member, USA | ISO 9001:2008 certified | With more than 20+ CompTIA CDIA+ certified personnel
- 10. TECH ONE GLOBAL IS: | One of the largest document imaging companies in South East Asia since 2000 | A Microsoft Gold Certified Partner since 2003 | A multinational company with global presence | A regional software distributor in 12 countries | An AIIM Trade Member, USA | ISO 9001:2008 certified | With more than 20+ CompTIA CDIA+ certified personnel | With more than 500 employees around the world
- 11. SOLUTIONS
- 12. SOLUTIONS
- 13. Enadoc is a mobile-ready and cloud-based document imaging system to create paperless environments for all enterprises.
- 15. Files can be shared internally and externally. - - PHOTOCOPY - - THROUGH FAX - - SHIPPING - - EMAIL - - ONLINE FILE SHARING SHARING
- 16. ENADOC MOBILE Upload, search, view and share documents through any mobile device anytime, anywhere.
- 17. Download EmailPrint View Flag - NEEDS DEDICATED PERSONNEL - NEEDS DEDICATED ROOM - - REDUCES COSTS - - SAVES SPACE - - INCREASES PRODUCTIVITY MANAGEMENT
- 18. ENADOC CAPTURE Easily upload documents using this lightweight, browser-based solution Directly upload documents and indexes through the user interface, without using a capture application.
- 19. ENADOC CAPTURE LOW VOLUME (ABOUT 50 PAGES/DAY) MID VOLUME LARGE VOLUME BPO SERVICE IDEAL FOR AD HOC DOCUMENTS IDEAL FOR MEDIUM AND ENTERPRISE CORPORATIONS DOCUMENT SCANNING REQUIREMENTS BASED ON ENTERPRISE SIZE
- 20. BPO SERVICE Be worry-free and outsource your document management solutions to Enadoc. FLEXIBLE CHOOSE BETWEEN DISTRIBUTED OR CENTRALIZED DOCUMENT MANAGEMENT SYSTEMS. EFFECTIVE HAVE THE OPTION TO HIRE TRAINED SPECIALISTS FROM ENADOC.
- 21. MICROSOFT AZURE - - DATA IS PROTECTED IN CASE OF DISASTER - CAN BE DESTROYED THROUGH FIRE, FLOOD, ETC. DISASTER RECOVERY
- 22. TAG CLOUD FULL TEXT SEARCH ADVANCED SEARCH GLOBAL SEARCH - MANUAL - REQUIRES REFILE - TAKES A LOT OF TIME - CONVENIENT - SINGLE CLICK - NO REFILING - IMPROVED CUSTOMER SERVICE SEARCH
- 23. TAG CLOUD Tag Cloud contains all the keywords assigned to your documents. Locate them intuitively by clicking the keyword/s assigned to the document in the Tag Cloud.
- 24. FULL-TEXT SEARCH Uses OCR to search within the content of the documents
- 25. ADVANCED SEARCH Searches within a specific library through text keywords and indexes
- 26. Help the environment further with Enadoc. Enadoc has partnered up with data centers that use clean energy resources. Reduce paper waste by sharing and backing up files electronically. - INCURS HUGE CARBON FOOTPRINT - - ENVIRONMENT-FRIENDLY ENVIRONMENTAL IMPACT
- 27. DOCUMENT CLASSIFICATION WATERMARK PASSWORD POLICY DOCUMENT REDACTION AND MORE. - SHOULD BE STORED IN A SECURE ROOM - REQUIRES ELABORATE SECURITY SYSTEMS - YOU CAN LIMIT THE ACCESS BASED ON THE USER/GROUP PERMISSIONS - COST-EFFECTIVE SECURITY
- 28. LEVEL OF DOCUMENTS 7 6 5 4 3 2 1 Alerts that the document is being declassified and if it is wrong they must act within a specific time period. We classify documents on 7 levels Level 7 documents are the most sensitive. ! Double authentication Double authentication is needed to declassify the level of documents and to view it. If users try to declassify, there would be alerts sent to the concerned group. NUMBER OF USERS SECURITY MANAGEMENT
- 29. PASSWORD POLICY Users can be able to access the system by assigning user names and passwords to authorized users.
- 30. WATERMARK Dynamic Watermarking discourages users to screen capture or mobile capture from the computer screen. CONFIDENTIAL LOGIN USER: JOHN DOE / 9:34 AM MAY 13, 2015
- 31. DOCUMENT REDACTION Certain portions of documents can be blacked out according to document security level. Predefined redaction templates are also provided, or users can create their own template. View to Level 1 User View to Level 4 User View to Level 7 User
- 32. LOGS AND AUDIT REPORTS NOTIFICATION RULE MORE FEATURES GROUP MANAGEMENT AES 256 BIT ENCRYPTION
- 33. INTEGRATES SEAMLESSLY WITH SHAREPOINT AND OTHER SYSTEMS - POOR INTEGRATION - DYNAMIC INTEGRATION INTEGRATION
- 34. Microsoft SharePoint is a browser-based collaboration, content management, and extensible platform from Microsoft.
- 36. MS SHAREPOINT and ENADOC as ECM
- 37. - LIMITED COMPLIANCE - ALWAYS COMPLIANT COMPLIANCE Reference to Revenue Regulations No. 5-2014; which requires that the system must ensure an accurate and complete transfer of the images of the hardcopy of the book of accounts, including subsidiary books and other accounting records to an electronic storage media; these should also be index, store, preserve, retrieve and reproduce, and a control in preventing modification.
- 38. OTHER FEATURES
- 39. DICOM SETTINGS DICOM — Digital Imaging and Communications in Medicine is the international standard for medical images and related information.
- 40. UPCOMING FEATURES Multi-language options To accommodate our growing global clientele, users will be able to change their language of choice in the settings page. Enadoc Advanced Capture An improved Capture feature will allow more browser compatibility and other functionalities. Multi-factor Authentication Users will be able to access their account quickly and conveniently using additional login tools: hardware keys, QR codes, SMS codes, and more. Enadoc Self-Service Portal Users will have the ability to personally access the online portal and experience the Enadoc trial version with a few easy steps. Import Wizard This feature will make bulk importing and indexing easier by detecting keywords and suggesting tags from the existing tag cloud. Auto-Tagging Users will be able to automatically tag files directly from the capture module. Do Tags Users will be able to streamline workflow with tags that double as action items for the documents. Third Party Integration Users will be able to easily access Enadoc with Office 365, Outlook, and other third-party programs.
- 41. Enadoc can be accessed via desktops, laptops, tablets and smartphones. Enadoc runs on any browser and is user- friendly. Enadoc is an out-of-the- box product and can be installed in less than an hour! IMPROVE your customer service. SECURE your data. REDUCE cost.
- 42. ENADOC IS THE RIGHT SOLUTION FOR YOUR COMPANY, REGARDLESS OF YOUR ENTERPRISE SIZE.
Hinweis der Redaktion
- Good (insert time of the day)! Welcome to Tech One Global’s 1st event here at (insert city), with the theme: “Be Prepared: Disaster and Compliance-Ready Document Management in the Cloud”. My name is (insert name), I’m the (insert position) for Tech One Global and I will be your host and one of the speakers for the day. I would like to thank you for being here, and for making us so excited on this event. Let’s give ourselves a round of applause. I would also like to acknowledge my team from Sales, (insert names and position). We are very fortunate, that our Global CEO and the one managing Tech One Global Philippines is here, joining us, Mr. Lars Jeppesen, together with his wife, Ms. Michelle Jeppesen. Thank you so much Mr. Jeppesen and Ms. Jeppesen, for being here. We are really so happy and so excited, not just because (insert place) is a beautiful place, but also to share with you how our Solutions can help your business grow and be prepared in the future.
- Our Agenda for the day will be the following Company Profile – by Grace Dela Merced Product Presentation – Grace Dela Merced Product Demonstration – Julius Cainglet Q&A – Julius Cainglet / Mr. Lars Jeppesen Message from the Global CEO – Mr. Lars Jeppesen
- Tech One Global is: One of the Largest Document Imaging Companies in South East Asia since 2000 So we’re 15 years already in the Document Imaging Industry
- We are also a Microsoft Gold Certified Partner since 2003 (click, then it will show pictures) And have received multiple awards like Country Partner of the Year 2011 & 2014, Over All Best Microsoft Distributor in 2012 and for eight (8) consecutive years, and Platinum Partner in the LSP and Cloud Category in 2015.
- We are a Multinational Company, and have presence in Bangladesh, Brunei, Nepal, Sri Lanka, Singapore, Philippines and United States.
- We are also a Regional Software Distributor to 12 Countries (click, then it will show pictures) And have established our expertise with different technologies, like Kofax, Readsoft, Autodesk, Adobe, and many more.
- We are also an AIIM Trade Member USA, ISO 9001:2008 certified, More than 20+ Comptia CDIA+ Certified Personnel, More than 500 employees around the world Tech One Global is committed to provide the best quality service to our clients
- Photocopy - The average document gets copied 19 times. If you store most of your documents in paper form, you need to keep purchasing several packs of blank paper every month for varying needs: photocopying, printing, fax paper, writing pads, invoice books, accounting books etc. Add to it the cost of other stationery items and you begin to wonder if there is a better alternative to the paper-based system of managing documents. Shipping – FedEx, UPS, DHL No doubt you can courier or fax a paper-based document, but how can it match up to email or sending it as an attachment to an instant message? Online file sharing – document repositories (dropbox, sharepoint, etc)
- Enadoc users can now upload, search and view documents through their mobile devices without any inconvenience. Users can easily access the workflow dashboard through the mobile application so that they can respond easily and quickly. And also users will be able to share documents via email through this application. This mobile application will be developed as separate web pages along with different user interfaces which will be compatible with the mobile devices.
- While paper has its benefits, there are several problems with keeping a paper-based filing system. Let’s get down to the nitty-gritty first: cost. Storing paper is expensive. In addition to the obvious costs such as file cabinets, hanging files, and overhead, paper is expensive to classify, file, and retrieve. For example, if your organization receives 100 new paper documents each day for filing, and they take an average of 5 minutes each, it would take 8.3 hours each day. If the hourly rate is $14 including benefits, you’ve just spent $26,261.20 (8.3 x $14 x 226 work days) annually. As paper is by nature physical, it takes up a lot of storage space. With its limited resources, a small business may not be able to afford to rent or purchase storage space onsite or offsite. Editing documents - Editing a typed or handwritten document will leave marks on paper. Also, the only way to preserve the pre-edited copy is to make a photocopy before editing it. This process has to be repeated every time you edit or revise the document. All it does is add more copies to your paper archive and leave the original document in bad shape. Increases productivity - If your firm’s departmental heads in different corners of the office want to collaborate on a paper document, an assistant will first have to make copies of the document and distribute them. Then each head will have to make notes. To be able to see each other’s notes, they will need to gather anyway for a meeting before they finalize the action plan. Compare this with an electronic document management system where you can simply share the document (grant access to it) with your departmental heads; each of them can add their notes and save the document. The document can then be seen by all with everyone’s notes on it. A face-to-face meeting is not required, thereby saving the time of your busy senior executives.
- Enadoc users can now upload, search and view documents through their mobile devices without any inconvenience. Users can easily access the workflow dashboard through the mobile application so that they can respond easily and quickly. And also users will be able to share documents via email through this application. This mobile application will be developed as separate web pages along with different user interfaces which will be compatible with the mobile devices.
- Enadoc users can now upload, search and view documents through their mobile devices without any inconvenience. Users can easily access the workflow dashboard through the mobile application so that they can respond easily and quickly. And also users will be able to share documents via email through this application. This mobile application will be developed as separate web pages along with different user interfaces which will be compatible with the mobile devices.
- As paper is exposed to wear and tear through frequent handling, exposure to adverse weather conditions etc., a document management system that is purely paper-based is not a stable one. In the event of a disaster, you could lose your documents as they may not be backed up. Documents that are not in digital form cannot be backed up online.