Thinking about ways you can connect your face to face meeting with a virtual/remote viewing audience? Here are some tips on technology, meeting design, AV troubleshooting, offsetting costs and engaging your audience 365 days a year. Presented to MPI North Florida audiences in Tallahassee, Gainesville and Jacksonville simultaneously. To watch a rebroadcast of this hybrid event, visit http://www.livestream.com/planyourmeetings. For more tips on planning better meetings and events, visit http://www.planyourmeetings.com.

1. HYBRID EVENT HOW-TO
From DIY to Hi-Fi
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2. Hybrid is the new “GREEN”
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3. Are you experienced?
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4. The No.1 Concern
No one will come to my event if
they can attend virtually.
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5. People need people
(and experiences)
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6. Hybrid Events Grow Attendance
Cisco Live 2009 vs 2010
40000
35,000
90-95% were
first-timers 30000
F2F Attendees
Virtual Attendees
31-34% were 20000
more likely to +35%
attend F2F 10000
0
2009 2010
Source: InExpo.com Cisco Case Study
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7. Did you know...?
Yes No
80
78% would still 60
attend virtually 40
20
0
Would you have attended virtually?
Source: Measuring and Maximizing the Impact of a Hybrid Event Virtual Edge Study @PYMLive #yaypym

8. If no virtual option existed
Yes No
100
Only 7% would 75
attend F2F
50
25
0
Would you have attended F2F?
Source: Measuring and Maximizing the Impact of a Hybrid Event Virtual Edge Study
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9. If you want this to work, think:
What’s right for your group?
Image courtesy of Emilie Barta
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10. What’s your budget?
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11. How will you welcome people?
What’s the experience?
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12. Educate your speakers and
on-site AV crew
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13. Don’t forget!
Who’s moderating?
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14. How I spent my
Valentine’s
Day
Or: How I learned to Livestream to
Facebook in 10 minutes ...
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15. WHAT WE WANTED
MediaSite by SonicFoundry,
operated by Global Presentations
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16. WHAT WE WERE GETTING
Major Skype sadness :(
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17. SOLUTION?
Pure awesomesauce (and it cost about $30)
1
2
Livestream.com
Livestream Procaster
3
Speedtest.net
Firewire cable ($30)
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18. DIY
Laptop & webcam
Livestream.com,
Ustream.tv, Twitcast.me
Skype.com, Vivu.tv,
Oovoo.com, Google+
hangouts on air
Screencast-o-Matic
YouTube.com, Blip.tv,
Vimeo.com
Image courtesy of Emilie Barta
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19. Hi-Fi Broadcast/stream/host:
MediaSite by
SonicFoundry.com
Telenect.com
Virtual environments/
online portals
Inxpo.com
Unisfair.com
Virtualiscenter.com
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20. Don’t forget!
DIY speed
Stay wired. Keep updating.
900 kbps out
2-3 mbps in
HiFi speed
5-15 mbps out
5-15 mbps in SPEEDTEST.NET

21. OFFSETTING COSTS
Ideas
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22. OFFSETTING COSTS
How will you pay for everything?
Image courtesy of
SonicFoundry.com

23. Ways to engage all year
Storify.com
CoverItLive.com
Instagram & Pinterest
On-demand video content
Facebook/forums
Twitter/hashtags
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24. Now that you have some ideas
What virtual elements will you add to your
events this year?
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25. QUESTIONS?
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26. Educational resources
VirtualEdgeInstitute.com (whitepapers & webinars)
PlanYourMeetings.com (advice & best practices)
SonicFoundry.com (on-demand & live webinars)
InteractiveMeetingTechnology.com (case studies)
EmilieBarta.com (host/emcee)
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27. THANK YOU!
And stay in touch!
Image courtesy of Emilie Barta
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