SlideShare ist ein Scribd-Unternehmen logo
1 von 20
Downloaden Sie, um offline zu lesen
#YAYPYM
1
F&B Budgeting and
Negotiating Strategies
Presented by:
Paula J. Rigling, CMP
President
Meeting Planning Professionals
#YAYPYM
2
Saving money on F&B starts at the very
beginning of the planning process, with the RFP.
!
If you sign the contract before considering F&B,
you lose your chance to negotiate.
#YAYPYM
3
Saving Money Starts with the RFP
!
!
!
!
!
What are your F&B essentials?
#YAYPYM
4
RFP F&B Concessions
• Rebates on rooms to apply toward F&B
• 10-15% overall F&B Discount
• Lock in current menu pricing
#YAYPYM
5
RFP F&B Concessions
• Comp welcome reception or coffee break
• Waived bartender and cashier fees with
minimum bar sales
• Waived attendant fees for carving stations
#YAYPYM
6
RFP F&B Concessions
• Food & Beverage Minimum – State your F&B
minimum, less 20% allowable a rition
(i.e., $30k F&B minimum X 20% a rition =
$24k final guarantee)
• Performance Damages – Based on lost profit, not
lost revenue
(i.e., $10k F&B revenue X 35% profit = $3500)
#YAYPYM
7
RFP F&B Concessions
• No charge for less than minimum buffets
• No charge for Coke vs Pepsi products
• Minimum oversets of 5% vs 3%
#YAYPYM
8
RFP F&B Concessions
• Reduced priced menus
( ie- $30 incl. for breakfast, $50 incl. for lunch)
• If you can’t get reduced pricing, negotiate
upgraded menus or beverages, as that is
sometimes easier to get
• Negotiate a corkage fee to bring in donated
beverages (the fee itself can also be negotiated)
#YAYPYM
9
F&B Minimum
• Ask the hotel up-front what their F&B minimum is for
your dates – not your program
• This number varies based on the time of year.
• It’s a great number to have before you start negotiating.
• Let’s you see if the hotel is the right fit for you and gauge
if you have leverage with the hotel already built into your
budget
#YAYPYM
10
F&B Maximum Clause
• Too o en we only worry about an F&B Minimum and
lose negotiating power if we have a history of a
higher F&B Spend
• Use your history to negotiate additional concessions
that will create real value for your group
!
“If we spend at least $20,000 on F&B, we’ll unlock
these additional concessions.”
#YAYPYM
11
Money Saving Tips When Ordering
• Share your budget with the Chef and ask for special menus
to meet your pricing
• For larger groups, NEVER order per person for continental
breakfast or breaks, ALWAYS order a la carte as it is much
cheaper
– Exception: When ordering for a small group of less than
15-20 is it usually cheaper to pay per person than to
order a la carte
#YAYPYM
12
Do the Math- Save Money at Continental Breakfast
!
For continental breakfast order:
• Regular Coffee- 1 gallon per 30 a endees
• Decaf Coffee- 1 gallon per 75 a endees
• Hot Water- 1 gallon per 100
• Sodas/Water- Order for 25% of group
• Pastries- Order for 75-90% of the group
#YAYPYM
13
Do the Math- Save Money on Breaks
!
For breaks order:
• Regular Coffee- 1 gallon per 50 a endees
• Decaf Coffee- 1 gallon per 50 a endees
• Hot Water- 1 gallon per 100
• Sodas/Water- Order for 70% of group
#YAYPYM
14
Do the Math- Save Money on Coffee
One gallon of coffee will serve the following:
• 21 6-oz cups
• 16 8-oz cups
• 10 12-oz cups
#YAYPYM
15
Save Money on Breaks
• Skip the bottled water, and use hydration stations
• Ice down all bottled sodas and juice as people are less
likely to grab extras for their bag if they are dripping
wet
• Offer only one item at break — grab and go items work
great — whole fruit, protein bars
• Shrink the cups. Ask for 6 oz cups and eliminate “to go”
cups as they are usually larger
#YAYPYM
16
Save Money at Meals
• Skip the juice on plated breakfasts and place ice
water on the tables instead
• Skip dessert at lunch, few people eat it
• Eliminate coffee at lunch
• Serve lunch dessert at the a ernoon break- those
same people who decline it at lunch will eat it at 3:00
#YAYPYM
17
Save Money at Receptions
• For a hosted bar, offer limited options: beer,
wine and sodas are fine
• Get pricing for dra vs bo led beer
• Pass the Hors d’ Oeuvres instead of placing
them on a buffet, as people usually only take
one from a waiter but load up their plate
#YAYPYM
18
Save Money at Receptions
• The more options you offer, the more likely people
are to take one of each
• Request smaller plates or no plates
• Fewer appetizer stations in a big room reduces
consumption.
!
Remember: A hosted bar increases consumption as people
stay longer …
#YAYPYM
19
Do the Math- Save Money on Hors d’ Oeuvres
Length & Type of
Reception
 Type of Eaters
# pieces of

Hors d ’Oeuvres

Per Person
Less than 1.5 hours

with dinner following
Light

Medium

Heavy
4-5 pieces

7-8 pieces

10+ pieces
Less than 2 hours

with no dinner following
Light

Medium

Heavy
6-8 pieces

10-12 pieces

14+ pieces
2 to 3 hours with

no dinner following
Light

Medium

Heavy
8-10 pieces

10-12 pieces

16+ pieces
#YAYPYM
20
!
Contact me:
Paula J. Rigling, CMP
President, Meeting Planning Professionals
pjrig@aol.com
512-791-4701

Weitere ähnliche Inhalte

Ähnlich wie F&B Budgeting & Negotiation Strategies

Host Edmonton 23 May 2014 The Business of Bars
Host Edmonton 23 May 2014 The Business of BarsHost Edmonton 23 May 2014 The Business of Bars
Host Edmonton 23 May 2014 The Business of BarsPhilip Duff
 
Introduction to food and Beverage Grill
Introduction to food and Beverage GrillIntroduction to food and Beverage Grill
Introduction to food and Beverage Grilljustreleasedpdfs
 
Max burger brand building plans al ghurair
Max burger brand building plans al ghurairMax burger brand building plans al ghurair
Max burger brand building plans al ghurairHITESH BHARTI
 
Kinds of restaurants
Kinds of restaurantsKinds of restaurants
Kinds of restaurantsJan Ine
 
Scottsdale Event Guide
Scottsdale Event GuideScottsdale Event Guide
Scottsdale Event GuideRyan Nowicki
 
Restaurant&Food Tesol Teaching Material For Intermeidate Low English Lear...
Restaurant&Food Tesol Teaching Material For Intermeidate Low English Lear...Restaurant&Food Tesol Teaching Material For Intermeidate Low English Lear...
Restaurant&Food Tesol Teaching Material For Intermeidate Low English Lear...guoguo_120
 
Customer Engagement Raveolution - Andrew Gallagher
Customer Engagement Raveolution - Andrew GallagherCustomer Engagement Raveolution - Andrew Gallagher
Customer Engagement Raveolution - Andrew GallagherRant & Rave
 
Business Continuity
Business Continuity Business Continuity
Business Continuity Alise Barnes
 
SMG 2016 Food & Beverage Directors Meeting - Trends
SMG 2016 Food & Beverage Directors Meeting - TrendsSMG 2016 Food & Beverage Directors Meeting - Trends
SMG 2016 Food & Beverage Directors Meeting - TrendsWarren Dietel
 
How to Negotiate Hotel Catering
How to Negotiate Hotel CateringHow to Negotiate Hotel Catering
How to Negotiate Hotel CateringLindsayPathable
 
Tilted Kilt Project
Tilted Kilt ProjectTilted Kilt Project
Tilted Kilt ProjectIrene Loat
 
Chick Fil A Of Food Restaurants All Over The World They...
Chick Fil A Of Food Restaurants All Over The World They...Chick Fil A Of Food Restaurants All Over The World They...
Chick Fil A Of Food Restaurants All Over The World They...Michelle Benedict
 
Principles for volume indenting
Principles for volume indentingPrinciples for volume indenting
Principles for volume indentingindian chefrecipe
 

Ähnlich wie F&B Budgeting & Negotiation Strategies (20)

Host Edmonton 23 May 2014 The Business of Bars
Host Edmonton 23 May 2014 The Business of BarsHost Edmonton 23 May 2014 The Business of Bars
Host Edmonton 23 May 2014 The Business of Bars
 
Food For Kids In Clubs
Food For Kids In ClubsFood For Kids In Clubs
Food For Kids In Clubs
 
Introduction to food and Beverage Grill
Introduction to food and Beverage GrillIntroduction to food and Beverage Grill
Introduction to food and Beverage Grill
 
1466372.ppt
1466372.ppt1466372.ppt
1466372.ppt
 
Types of restaurants
Types of restaurantsTypes of restaurants
Types of restaurants
 
Lesson 2 CMANOP
Lesson 2 CMANOPLesson 2 CMANOP
Lesson 2 CMANOP
 
Max burger brand building plans al ghurair
Max burger brand building plans al ghurairMax burger brand building plans al ghurair
Max burger brand building plans al ghurair
 
Kinds of restaurants
Kinds of restaurantsKinds of restaurants
Kinds of restaurants
 
Chap005 lecture
Chap005 lectureChap005 lecture
Chap005 lecture
 
Week 1 Assignment Ch 2 PPT
Week 1 Assignment Ch 2 PPT Week 1 Assignment Ch 2 PPT
Week 1 Assignment Ch 2 PPT
 
Scottsdale Event Guide
Scottsdale Event GuideScottsdale Event Guide
Scottsdale Event Guide
 
Eating on a budget
Eating on a budgetEating on a budget
Eating on a budget
 
Restaurant&Food Tesol Teaching Material For Intermeidate Low English Lear...
Restaurant&Food Tesol Teaching Material For Intermeidate Low English Lear...Restaurant&Food Tesol Teaching Material For Intermeidate Low English Lear...
Restaurant&Food Tesol Teaching Material For Intermeidate Low English Lear...
 
Customer Engagement Raveolution - Andrew Gallagher
Customer Engagement Raveolution - Andrew GallagherCustomer Engagement Raveolution - Andrew Gallagher
Customer Engagement Raveolution - Andrew Gallagher
 
Business Continuity
Business Continuity Business Continuity
Business Continuity
 
SMG 2016 Food & Beverage Directors Meeting - Trends
SMG 2016 Food & Beverage Directors Meeting - TrendsSMG 2016 Food & Beverage Directors Meeting - Trends
SMG 2016 Food & Beverage Directors Meeting - Trends
 
How to Negotiate Hotel Catering
How to Negotiate Hotel CateringHow to Negotiate Hotel Catering
How to Negotiate Hotel Catering
 
Tilted Kilt Project
Tilted Kilt ProjectTilted Kilt Project
Tilted Kilt Project
 
Chick Fil A Of Food Restaurants All Over The World They...
Chick Fil A Of Food Restaurants All Over The World They...Chick Fil A Of Food Restaurants All Over The World They...
Chick Fil A Of Food Restaurants All Over The World They...
 
Principles for volume indenting
Principles for volume indentingPrinciples for volume indenting
Principles for volume indenting
 

Mehr von Kristi Casey Sanders, CMP, CMM, DES, HMCC

What the travel, hospitality and tourism industry can do to stop human traffi...
What the travel, hospitality and tourism industry can do to stop human traffi...What the travel, hospitality and tourism industry can do to stop human traffi...
What the travel, hospitality and tourism industry can do to stop human traffi...Kristi Casey Sanders, CMP, CMM, DES, HMCC
 

Mehr von Kristi Casey Sanders, CMP, CMM, DES, HMCC (20)

The Roi of Learning Toolkit
The Roi of Learning ToolkitThe Roi of Learning Toolkit
The Roi of Learning Toolkit
 
How to Create Radically Welcoming Experiences
How to Create Radically Welcoming ExperiencesHow to Create Radically Welcoming Experiences
How to Create Radically Welcoming Experiences
 
Extreme Engagement: Strategies for Enhancing Learning and Memory
Extreme Engagement: Strategies for Enhancing Learning and MemoryExtreme Engagement: Strategies for Enhancing Learning and Memory
Extreme Engagement: Strategies for Enhancing Learning and Memory
 
Exploring Unique Learning Formats
Exploring Unique Learning FormatsExploring Unique Learning Formats
Exploring Unique Learning Formats
 
What the travel, hospitality and tourism industry can do to stop human traffi...
What the travel, hospitality and tourism industry can do to stop human traffi...What the travel, hospitality and tourism industry can do to stop human traffi...
What the travel, hospitality and tourism industry can do to stop human traffi...
 
Social Media 201: Content Curation, Time Management and Audience Engagement
Social Media 201: Content Curation, Time Management and Audience EngagementSocial Media 201: Content Curation, Time Management and Audience Engagement
Social Media 201: Content Curation, Time Management and Audience Engagement
 
Social Media 101: Creating Your Digital Fingerprint
Social Media 101: Creating Your Digital FingerprintSocial Media 101: Creating Your Digital Fingerprint
Social Media 101: Creating Your Digital Fingerprint
 
Tech Tools for Multi-Platform Storytelling
Tech Tools for Multi-Platform StorytellingTech Tools for Multi-Platform Storytelling
Tech Tools for Multi-Platform Storytelling
 
Meeting & Event Planning: Beyond the Basics (Part 1)
Meeting & Event Planning: Beyond the Basics (Part 1)Meeting & Event Planning: Beyond the Basics (Part 1)
Meeting & Event Planning: Beyond the Basics (Part 1)
 
Meeting & Event Planning Pt. 2: Great Ideas
Meeting & Event Planning Pt. 2: Great IdeasMeeting & Event Planning Pt. 2: Great Ideas
Meeting & Event Planning Pt. 2: Great Ideas
 
Mastering the Art of Digital Storytelling
Mastering the Art of Digital StorytellingMastering the Art of Digital Storytelling
Mastering the Art of Digital Storytelling
 
Extreme Engagement: Strategies that Enhance Adult Learning & Memory
Extreme Engagement: Strategies that Enhance Adult Learning & MemoryExtreme Engagement: Strategies that Enhance Adult Learning & Memory
Extreme Engagement: Strategies that Enhance Adult Learning & Memory
 
Event Planning & Trends: Design, Technology & F&B
Event Planning & Trends: Design, Technology & F&BEvent Planning & Trends: Design, Technology & F&B
Event Planning & Trends: Design, Technology & F&B
 
Extreme Engagement: Choose Your Own Adventure
Extreme Engagement: Choose Your Own AdventureExtreme Engagement: Choose Your Own Adventure
Extreme Engagement: Choose Your Own Adventure
 
What's Your Digital IQ? Business Tech Trends & Applications by @PYMLIVE
What's Your Digital IQ? Business Tech Trends & Applications by @PYMLIVEWhat's Your Digital IQ? Business Tech Trends & Applications by @PYMLIVE
What's Your Digital IQ? Business Tech Trends & Applications by @PYMLIVE
 
Smarter, Faster, More Efficient: Tech Tools That Save Time & Money
Smarter, Faster, More Efficient: Tech Tools That Save Time & MoneySmarter, Faster, More Efficient: Tech Tools That Save Time & Money
Smarter, Faster, More Efficient: Tech Tools That Save Time & Money
 
Smarter, Faster, More Efficient: Tech Tools for Content Creators
Smarter, Faster, More Efficient: Tech Tools for Content CreatorsSmarter, Faster, More Efficient: Tech Tools for Content Creators
Smarter, Faster, More Efficient: Tech Tools for Content Creators
 
How to Create a Paperless Mobile Office
How to Create a Paperless Mobile OfficeHow to Create a Paperless Mobile Office
How to Create a Paperless Mobile Office
 
Tech Tools for Travel Writers & PR Professionals
Tech Tools for Travel Writers & PR ProfessionalsTech Tools for Travel Writers & PR Professionals
Tech Tools for Travel Writers & PR Professionals
 
Contract Negotiations: Beyond the Basics
Contract Negotiations: Beyond the BasicsContract Negotiations: Beyond the Basics
Contract Negotiations: Beyond the Basics
 

Kürzlich hochgeladen

Intellectual Property Licensing Examples
Intellectual Property Licensing ExamplesIntellectual Property Licensing Examples
Intellectual Property Licensing Examplesamberjiles31
 
Slicing Work on Business Agility Meetup Berlin
Slicing Work on Business Agility Meetup BerlinSlicing Work on Business Agility Meetup Berlin
Slicing Work on Business Agility Meetup BerlinAnton Skornyakov
 
The Vietnam Believer Newsletter_MARCH 25, 2024_EN_Vol. 003
The Vietnam Believer Newsletter_MARCH 25, 2024_EN_Vol. 003The Vietnam Believer Newsletter_MARCH 25, 2024_EN_Vol. 003
The Vietnam Believer Newsletter_MARCH 25, 2024_EN_Vol. 003believeminhh
 
Borderless Access - Global B2B Panel book-unlock 2024
Borderless Access - Global B2B Panel book-unlock 2024Borderless Access - Global B2B Panel book-unlock 2024
Borderless Access - Global B2B Panel book-unlock 2024Borderless Access
 
Ethical stalking by Mark Williams. UpliftLive 2024
Ethical stalking by Mark Williams. UpliftLive 2024Ethical stalking by Mark Williams. UpliftLive 2024
Ethical stalking by Mark Williams. UpliftLive 2024Winbusinessin
 
MoneyBridge Pitch Deck - Investor Presentation
MoneyBridge Pitch Deck - Investor PresentationMoneyBridge Pitch Deck - Investor Presentation
MoneyBridge Pitch Deck - Investor Presentationbaron83
 
Borderless Access - Global Panel book-unlock 2024
Borderless Access - Global Panel book-unlock 2024Borderless Access - Global Panel book-unlock 2024
Borderless Access - Global Panel book-unlock 2024Borderless Access
 
Lecture_6.pptx English speaking easyb to
Lecture_6.pptx English speaking easyb toLecture_6.pptx English speaking easyb to
Lecture_6.pptx English speaking easyb toumarfarooquejamali32
 
To Create Your Own Wig Online To Create Your Own Wig Online
To Create Your Own Wig Online  To Create Your Own Wig OnlineTo Create Your Own Wig Online  To Create Your Own Wig Online
To Create Your Own Wig Online To Create Your Own Wig Onlinelng ths
 
Tata Kelola Bisnis perushaan yang bergerak
Tata Kelola Bisnis perushaan yang bergerakTata Kelola Bisnis perushaan yang bergerak
Tata Kelola Bisnis perushaan yang bergerakEditores1
 
A flour, rice and Suji company in Jhang.
A flour, rice and Suji company in Jhang.A flour, rice and Suji company in Jhang.
A flour, rice and Suji company in Jhang.mcshagufta46
 
Q2 2024 APCO Geopolitical Radar - The Global Operating Environment for Business
Q2 2024 APCO Geopolitical Radar - The Global Operating Environment for BusinessQ2 2024 APCO Geopolitical Radar - The Global Operating Environment for Business
Q2 2024 APCO Geopolitical Radar - The Global Operating Environment for BusinessAPCO
 
Fabric RFID Wristbands in Ireland for Events and Festivals
Fabric RFID Wristbands in Ireland for Events and FestivalsFabric RFID Wristbands in Ireland for Events and Festivals
Fabric RFID Wristbands in Ireland for Events and FestivalsWristbands Ireland
 
Data skills for Agile Teams- Killing story points
Data skills for Agile Teams- Killing story pointsData skills for Agile Teams- Killing story points
Data skills for Agile Teams- Killing story pointsyasinnathani
 
Talent Management research intelligence_13 paradigm shifts_20 March 2024.pdf
Talent Management research intelligence_13 paradigm shifts_20 March 2024.pdfTalent Management research intelligence_13 paradigm shifts_20 March 2024.pdf
Talent Management research intelligence_13 paradigm shifts_20 March 2024.pdfCharles Cotter, PhD
 
BCE24 | Virtual Brand Ambassadors: Making Brands Personal - John Meulemans
BCE24 | Virtual Brand Ambassadors: Making Brands Personal - John MeulemansBCE24 | Virtual Brand Ambassadors: Making Brands Personal - John Meulemans
BCE24 | Virtual Brand Ambassadors: Making Brands Personal - John MeulemansBBPMedia1
 
Upgrade Your Banking Experience with Advanced Core Banking Applications
Upgrade Your Banking Experience with Advanced Core Banking ApplicationsUpgrade Your Banking Experience with Advanced Core Banking Applications
Upgrade Your Banking Experience with Advanced Core Banking ApplicationsIntellect Design Arena Ltd
 
Live-Streaming in the Music Industry Webinar
Live-Streaming in the Music Industry WebinarLive-Streaming in the Music Industry Webinar
Live-Streaming in the Music Industry WebinarNathanielSchmuck
 
IIBA® Melbourne - Navigating Business Analysis - Excellence for Career Growth...
IIBA® Melbourne - Navigating Business Analysis - Excellence for Career Growth...IIBA® Melbourne - Navigating Business Analysis - Excellence for Career Growth...
IIBA® Melbourne - Navigating Business Analysis - Excellence for Career Growth...AustraliaChapterIIBA
 

Kürzlich hochgeladen (20)

Intellectual Property Licensing Examples
Intellectual Property Licensing ExamplesIntellectual Property Licensing Examples
Intellectual Property Licensing Examples
 
Slicing Work on Business Agility Meetup Berlin
Slicing Work on Business Agility Meetup BerlinSlicing Work on Business Agility Meetup Berlin
Slicing Work on Business Agility Meetup Berlin
 
The Vietnam Believer Newsletter_MARCH 25, 2024_EN_Vol. 003
The Vietnam Believer Newsletter_MARCH 25, 2024_EN_Vol. 003The Vietnam Believer Newsletter_MARCH 25, 2024_EN_Vol. 003
The Vietnam Believer Newsletter_MARCH 25, 2024_EN_Vol. 003
 
Borderless Access - Global B2B Panel book-unlock 2024
Borderless Access - Global B2B Panel book-unlock 2024Borderless Access - Global B2B Panel book-unlock 2024
Borderless Access - Global B2B Panel book-unlock 2024
 
Ethical stalking by Mark Williams. UpliftLive 2024
Ethical stalking by Mark Williams. UpliftLive 2024Ethical stalking by Mark Williams. UpliftLive 2024
Ethical stalking by Mark Williams. UpliftLive 2024
 
MoneyBridge Pitch Deck - Investor Presentation
MoneyBridge Pitch Deck - Investor PresentationMoneyBridge Pitch Deck - Investor Presentation
MoneyBridge Pitch Deck - Investor Presentation
 
Borderless Access - Global Panel book-unlock 2024
Borderless Access - Global Panel book-unlock 2024Borderless Access - Global Panel book-unlock 2024
Borderless Access - Global Panel book-unlock 2024
 
Lecture_6.pptx English speaking easyb to
Lecture_6.pptx English speaking easyb toLecture_6.pptx English speaking easyb to
Lecture_6.pptx English speaking easyb to
 
To Create Your Own Wig Online To Create Your Own Wig Online
To Create Your Own Wig Online  To Create Your Own Wig OnlineTo Create Your Own Wig Online  To Create Your Own Wig Online
To Create Your Own Wig Online To Create Your Own Wig Online
 
Tata Kelola Bisnis perushaan yang bergerak
Tata Kelola Bisnis perushaan yang bergerakTata Kelola Bisnis perushaan yang bergerak
Tata Kelola Bisnis perushaan yang bergerak
 
A flour, rice and Suji company in Jhang.
A flour, rice and Suji company in Jhang.A flour, rice and Suji company in Jhang.
A flour, rice and Suji company in Jhang.
 
Q2 2024 APCO Geopolitical Radar - The Global Operating Environment for Business
Q2 2024 APCO Geopolitical Radar - The Global Operating Environment for BusinessQ2 2024 APCO Geopolitical Radar - The Global Operating Environment for Business
Q2 2024 APCO Geopolitical Radar - The Global Operating Environment for Business
 
Fabric RFID Wristbands in Ireland for Events and Festivals
Fabric RFID Wristbands in Ireland for Events and FestivalsFabric RFID Wristbands in Ireland for Events and Festivals
Fabric RFID Wristbands in Ireland for Events and Festivals
 
Data skills for Agile Teams- Killing story points
Data skills for Agile Teams- Killing story pointsData skills for Agile Teams- Killing story points
Data skills for Agile Teams- Killing story points
 
Talent Management research intelligence_13 paradigm shifts_20 March 2024.pdf
Talent Management research intelligence_13 paradigm shifts_20 March 2024.pdfTalent Management research intelligence_13 paradigm shifts_20 March 2024.pdf
Talent Management research intelligence_13 paradigm shifts_20 March 2024.pdf
 
WAM Corporate Presentation Mar 25 2024.pdf
WAM Corporate Presentation Mar 25 2024.pdfWAM Corporate Presentation Mar 25 2024.pdf
WAM Corporate Presentation Mar 25 2024.pdf
 
BCE24 | Virtual Brand Ambassadors: Making Brands Personal - John Meulemans
BCE24 | Virtual Brand Ambassadors: Making Brands Personal - John MeulemansBCE24 | Virtual Brand Ambassadors: Making Brands Personal - John Meulemans
BCE24 | Virtual Brand Ambassadors: Making Brands Personal - John Meulemans
 
Upgrade Your Banking Experience with Advanced Core Banking Applications
Upgrade Your Banking Experience with Advanced Core Banking ApplicationsUpgrade Your Banking Experience with Advanced Core Banking Applications
Upgrade Your Banking Experience with Advanced Core Banking Applications
 
Live-Streaming in the Music Industry Webinar
Live-Streaming in the Music Industry WebinarLive-Streaming in the Music Industry Webinar
Live-Streaming in the Music Industry Webinar
 
IIBA® Melbourne - Navigating Business Analysis - Excellence for Career Growth...
IIBA® Melbourne - Navigating Business Analysis - Excellence for Career Growth...IIBA® Melbourne - Navigating Business Analysis - Excellence for Career Growth...
IIBA® Melbourne - Navigating Business Analysis - Excellence for Career Growth...
 

F&B Budgeting & Negotiation Strategies

  • 1. #YAYPYM 1 F&B Budgeting and Negotiating Strategies Presented by: Paula J. Rigling, CMP President Meeting Planning Professionals
  • 2. #YAYPYM 2 Saving money on F&B starts at the very beginning of the planning process, with the RFP. ! If you sign the contract before considering F&B, you lose your chance to negotiate.
  • 3. #YAYPYM 3 Saving Money Starts with the RFP ! ! ! ! ! What are your F&B essentials?
  • 4. #YAYPYM 4 RFP F&B Concessions • Rebates on rooms to apply toward F&B • 10-15% overall F&B Discount • Lock in current menu pricing
  • 5. #YAYPYM 5 RFP F&B Concessions • Comp welcome reception or coffee break • Waived bartender and cashier fees with minimum bar sales • Waived attendant fees for carving stations
  • 6. #YAYPYM 6 RFP F&B Concessions • Food & Beverage Minimum – State your F&B minimum, less 20% allowable a rition (i.e., $30k F&B minimum X 20% a rition = $24k final guarantee) • Performance Damages – Based on lost profit, not lost revenue (i.e., $10k F&B revenue X 35% profit = $3500)
  • 7. #YAYPYM 7 RFP F&B Concessions • No charge for less than minimum buffets • No charge for Coke vs Pepsi products • Minimum oversets of 5% vs 3%
  • 8. #YAYPYM 8 RFP F&B Concessions • Reduced priced menus ( ie- $30 incl. for breakfast, $50 incl. for lunch) • If you can’t get reduced pricing, negotiate upgraded menus or beverages, as that is sometimes easier to get • Negotiate a corkage fee to bring in donated beverages (the fee itself can also be negotiated)
  • 9. #YAYPYM 9 F&B Minimum • Ask the hotel up-front what their F&B minimum is for your dates – not your program • This number varies based on the time of year. • It’s a great number to have before you start negotiating. • Let’s you see if the hotel is the right fit for you and gauge if you have leverage with the hotel already built into your budget
  • 10. #YAYPYM 10 F&B Maximum Clause • Too o en we only worry about an F&B Minimum and lose negotiating power if we have a history of a higher F&B Spend • Use your history to negotiate additional concessions that will create real value for your group ! “If we spend at least $20,000 on F&B, we’ll unlock these additional concessions.”
  • 11. #YAYPYM 11 Money Saving Tips When Ordering • Share your budget with the Chef and ask for special menus to meet your pricing • For larger groups, NEVER order per person for continental breakfast or breaks, ALWAYS order a la carte as it is much cheaper – Exception: When ordering for a small group of less than 15-20 is it usually cheaper to pay per person than to order a la carte
  • 12. #YAYPYM 12 Do the Math- Save Money at Continental Breakfast ! For continental breakfast order: • Regular Coffee- 1 gallon per 30 a endees • Decaf Coffee- 1 gallon per 75 a endees • Hot Water- 1 gallon per 100 • Sodas/Water- Order for 25% of group • Pastries- Order for 75-90% of the group
  • 13. #YAYPYM 13 Do the Math- Save Money on Breaks ! For breaks order: • Regular Coffee- 1 gallon per 50 a endees • Decaf Coffee- 1 gallon per 50 a endees • Hot Water- 1 gallon per 100 • Sodas/Water- Order for 70% of group
  • 14. #YAYPYM 14 Do the Math- Save Money on Coffee One gallon of coffee will serve the following: • 21 6-oz cups • 16 8-oz cups • 10 12-oz cups
  • 15. #YAYPYM 15 Save Money on Breaks • Skip the bottled water, and use hydration stations • Ice down all bottled sodas and juice as people are less likely to grab extras for their bag if they are dripping wet • Offer only one item at break — grab and go items work great — whole fruit, protein bars • Shrink the cups. Ask for 6 oz cups and eliminate “to go” cups as they are usually larger
  • 16. #YAYPYM 16 Save Money at Meals • Skip the juice on plated breakfasts and place ice water on the tables instead • Skip dessert at lunch, few people eat it • Eliminate coffee at lunch • Serve lunch dessert at the a ernoon break- those same people who decline it at lunch will eat it at 3:00
  • 17. #YAYPYM 17 Save Money at Receptions • For a hosted bar, offer limited options: beer, wine and sodas are fine • Get pricing for dra vs bo led beer • Pass the Hors d’ Oeuvres instead of placing them on a buffet, as people usually only take one from a waiter but load up their plate
  • 18. #YAYPYM 18 Save Money at Receptions • The more options you offer, the more likely people are to take one of each • Request smaller plates or no plates • Fewer appetizer stations in a big room reduces consumption. ! Remember: A hosted bar increases consumption as people stay longer …
  • 19. #YAYPYM 19 Do the Math- Save Money on Hors d’ Oeuvres Length & Type of Reception
 Type of Eaters # pieces of
 Hors d ’Oeuvres
 Per Person Less than 1.5 hours
 with dinner following Light
 Medium
 Heavy 4-5 pieces
 7-8 pieces
 10+ pieces Less than 2 hours
 with no dinner following Light
 Medium
 Heavy 6-8 pieces
 10-12 pieces
 14+ pieces 2 to 3 hours with
 no dinner following Light
 Medium
 Heavy 8-10 pieces
 10-12 pieces
 16+ pieces
  • 20. #YAYPYM 20 ! Contact me: Paula J. Rigling, CMP President, Meeting Planning Professionals pjrig@aol.com 512-791-4701