1. Time
Management
Developing skills to have better time
management
Instructors Manual
Presented by Kelsey Hoffman

2. Table of Contents
1. Introduction
2. Training objective
3. What is Time management?
4. Exercise
5. Scoring

3. Introduction:
If you can call yourself a procrastinator,
then time management could be the answer
you’re looking for!
You'll learn a lot about why you waste time
and you'll discover some possible solutions to
your time management problems.
Training Objective:

4. By the end of the training session,
trainees should be able to describe
and provide examples of three
skills for improving time
management.
What is time management?
Time man·age·ment
Noun

5. 1.The ability to use one's time effectively or
productively, especially at work.
2."time management is the key to efficient
working"
Exercise:
Please answer the 10 questions and score according to the answer sheet
provided on the next page.
Question 1
I keep my TO-DO list on a chart that indicates High/ Medium/ Low degrees of
importance. I take care of the H and M's first.
a. Almost never true
b. Seldom true
c. Often true
d. Almost always true

6. Question 2
I plan in "an appointment with myself for some thinking time" each day, at a time of
day when I'm usually the most alert and creative. I protect this time as if it were
as critical as an appointment with my boss or an important client or customer.
a. Almost never true
b. Seldom true
c. Often true
d. Almost always true
Question 3
My desk is organized so that I know how to get to materials and information I need
important tasks easily.
a. Almost never true
b. Seldom true
c. Often true
d. Almost always true
Question 4
I have a plan for each week and month and each day, to plan in sufficient advance
time for important deadlines or projects.
a. Almost never true
b. Seldom true
c. Often true
d. Almost always true
Question 5

7. I have learned how to delegate tasks in ways that get the job done and make people
feel happy to be included in the process.
a. Almost never true
b. Seldom true
c. Often true
d. Almost always true
Question 6
I seem able to priorities multiple tasks by asking a few questions about how they
relate to the over-all goals of a team at any point in time. (Hint: using the H/M/L
list over time helps with developing this ability).
a. Almost never true
b. Seldom true
c. Often true
d. Almost always true
Question 7
I maintain strong relationships with other people and work groups to help me know
what the competition and others are doing, in order to have better information for
prioritizing my many tasks.
a. Almost never true
b. Seldom true
c. Often true
d. Almost always true
Question 8
I make judgments about what to do first based on what's most important to my over-
arching goals, not on who's complaining the loudest
a. Almost never true
b. Seldom true
c. Often true

8. d. Almost always true
Question 9
I have a clear calendar that I follow every day, with "contingency time" built in for
the day's emergencies and glitches.
a. Almost never true
b. Seldom true
c. Often true
d. Almost always true
Question 10
I get enough sleep each night
a. Almost never true
b. Seldom true
c. Often true
d. Almost always true
Scoring instruction:

9. 40 - 35
Hard work pays off! You're heading up the ladder to the land of realised
potential. For all your hard work and dedication give yourself a treat.
34 - 27
You're flying high-chances are you've just been or soon will be promoted. Go
out and teach what you know to others on your team!
26 - 19
Good leadership potential here, but there's something askew with either your
time-protection or self-protection mechanisms. Read over the quiz again
carefully and make some notes about where you scored "not usually" and put
those items on your "things to learn" list.
18 – 11
You're shooting yourself in the foot. Be sure you read over all the items on
the quiz where you scored "not usually" and take lots of notes about skills to
learn. You might also be a good candidate for some professional coaching.
Less than 10
Call the career doctor! You're well on your way to the land of unrealized
potential. It's hard to know which will come first-missing promotions, losing
your job or getting sick.
Your SCORE: _____________________