More than 50 applications and tech tools specifically selected to help meeting planners as they work through the Meeting Planning Cycle. Presentation at the Florida Meeting Showcase by Adrienne Bryant and Karen Emanuelson.

1. Presented by
Adrienne Bryant &
Karen Emanuelson

2. PRESENTERS
Adrienne Bryant
Member Information & Database Manager,
Association of Florida Colleges
Committed to moving the
Tallahassee community forward
through emerging technologies,
both social and traditional
Karen Emanuelson
President,
Reciprocate LLC
Committed to combining marketing
vision, technology decisions and
overarching business knowledge to
create the best ROI

3. Lifecycle of Meeting Planning
Proposal
Inspiration&
Theme
Site
Selection
Invitations
Registration
Ticketing
List Mgmt
Site DesignSeating
Project
Mgmt
Time
Tracking
Check-In
Auction
Mobile
Follow-Up
KE

4. THE RIGHT TECHNOLOGY
Saves time Impresses bosses and attendees
KE

5. Old School New School
KE

6. SCHEDULING A MEETING
• Doodle
• Microsoft Outlook
AB

7. TEAM WORK
• Screenr
• Jing
• Screencast-O-Matic
• Camtasia Studio
• ConferenceCalling
• Speek
AB

8. COLLABORATION
• Cloud Storage
– DropBox
– SkyDrive
• Free Conferencing
– Live Minutes
• Task Management
– Producteev
– Asana
AB

9. PROPOSAL
AB

10. INSPIRATION
AB

11. ORGANIZATION
AB

12. SITE SELECTION
• TechSpec - App
Site-inspection checklists
• Eventup.com
• BizBash.com
• Cvent.com/RFP Supplier Network
• MCVenues.com
AB

13. INVITATIONS/REGISTRATION
KE

14. KE
Create
•contact forms
•online surveys
•invitations
INVITATIONS/REGISTRATION

15. TICKETING
KE
• EventBrite
• EventSpot
• Touchcode

16. LIST MANAGEMENT
KE

17. EVENT DIAGRAM
KE

18. SEATING
KE
•Auto seating
•Last minute changes
•Guest management
• Meal selection
• RSVPs
• Ticket type

19. PROJECT MANAGEMENT/COLLABORATION
• Trello - free
• Asana
• BaseCamp
KE

20. TIME TRACKING
KE
•Track Time
•Set Reminders
•Focus Time
•Invoicing
•Track Expenses
•Integrates with 50 apps

21. AUCTION
KE
• BidPal
• 501 Auctions

22. EXCITE – STARTING AT CHECK IN
KE
• Constant Contact
• Cvent
• Socialtables

23. EXCITE - NAME TAGS
KE

24. ENGAGE
AB

25. EDUCATE
• Hybrid Events
– GoToMeeting
– GoToWebinar
– Cisco – WebEx
– AnyMeeting.com
– Skype
– Join.me
– Google Plus (G+) Hangout
• Presentation Tools
– Prezi
– Present.me
AB

26. ATTENDEE MATERIALS
• Google Docs
• DropBox
• SlideShare
KE

27. MOBILE
AB

28. MORE MOBILE
AB

29. FOLLOW UP/ANALYTICS
KE
• SurveyMonkey
• Pathable - Online Communities
• Sherpa Solutions - Wi-Fi Tracking
• Scanalytics - Floor Sensor Pads

30. HOLISTIC SOLUTIONS
KE

31. Now what?
KE
Needs
•What
technology
solutions
match my
event’s
goals?
Audience
•What
technology
solutions will
resonate
with my
attendees?
Budget
•What is
within my
budget?
Plan
•Determine
how all your
technologies
will sync

32. Synchronizing Apps
KE

33. HOW TO KEEP UP
Blogs
• www.LizKingEvents.com/Blog
• www.JeffHurtBlog.com
• www.ConferencesThatWork.com
• www.EventManagerBlog.com
• http://blog.socialtables.com
• http://corbinball.wordpress.com
Email Newsletters
• BizBash Call Sheet
• SocialTables: The Insider
• BizBash
• Reciprocate LLC
KE
Magazines/Websites
• Meetings and Conventions
mcmag.com
• Exhibit Surveys
exhibitsurveys.com
• Associations Now
• Corbin Ball – corbinball.com

34. BE A HERO
We hope we shared some ideas with you that will let you
Adrienne Bryant
www.linkedin.com/in/abryant715
adriennebryant715@gmail.com
@adriennebryant
Karen Emanuelson
www.linkedin.com/in/karenemanuelson
kemanuelson@ReciprocateLLC.com
@KarenEman
KE
Presentation will be available on SlideShare
http://bit.ly/FMSApps13