2016 Roche National Conference Booklet

1. Long Beach Resort and Spa in Mauritius
Located on Coastal Rd, Belle Mare, on the East coast of Mauritius
It is a great pleasure to host you at the 2016 Roche Annual Confer-
ence, at the amazing Long Beach Resort and Spa in Mauritius. This
will be a place you call home for a few days.
The theme of the conference is “To be the best, you need to be a
cut above the rest”. The theme not only typifies 2016 but it creates a
platform for 2016 upon which we can be more successful as individu-
als and as a business. It’s an exciting time for Roche Management
Centre South Africa and we hope your stay will be an exciting and fun
experience.

3. Dining
For your enjoyment, the entire weekend, with just a few exceptions, is
with the compliments of Roche Diagnostics. You can select food at
any of the restaurants, with the exception of Hasu, which is an extra
cost restaurant, from the All Inclusive options (denoted with an *) on
the menus. But, if you decide to forego the All Inclusive (AI) options
and go al la carte, this will be for your own account.
Likewise, for drinks – it’s all on Roche Diagnostics! The bars and res-
taurants have a list of a wide selection of beverages you may order
(denoted with an *), anything off the list is for your account.
The all inclusive package is active from 10:00 – 24:00 each day and
thereafter any food or drink ordered will be for your own account.
You however do need to sign the receipts and anything that is includ-
ed (if not all) will not be billed to your room accounts.
Please note that in-room dining will be for your own account and is
not included in the meal plan.
Below is a brief overview of the All Inclusive package:
Restaurants - Le Marche (Breakfast and Dinner), Tides (Lunch and
dinner), Sapori (Lunch and dinner), Chopsticks (Lunch and dinner). A
la Carte with all All Inclusive items marked with a “green star”.

4. Bars - Shores bar and Tides bar. Locally bottled spirits – Selection of
imported wines (Sparkling Wines, Beers, Soft drinks, Juices, Local
Mineral water, Tea/coffee and a selection of cocktails and Mock tails.
Selected items marked with a ‘green star’.
Mini Bar - Beers, Soft drinks, Mineral Water, Tea/coffee, Crisps and
Chocolates. Selected items marked with a ‘green star’.
Room Service / In room dinning - Breakfast with a compulsory tray
charge

5. Date & Venue
The Annual Conference will take place from 20 - 25 January 2015
at Long Beach Resort and Spa. Below is the daily Programme:
Wednesday, 20 January 2016
18:30 Sales and Business Development Delegates arrive at the
hotel and Check-in
19:30 Welcome Cocktails at the Green Lawn in front of Shores
Bar
20:00 Dinner at Sapori
Thursday, 21 January 2016
18:30 Marketing Delegates arrive at the hotel and Check-in
19:30 Cocktails at the Sunken Lounge at Chopsticks
20:00 Dinner at Chopsticks
Friday, 22 January 2016
18:30 HR, SHE, Market Access, IT, Regulatory and Finance Dele
gates arrive at the hotel and Check-in
20:00 Pre-dinner drinks and Canapés at Oasis Garden in South
wing of hotel
20:30 Buffet Dinner - beach BBQ at Oasis Garden in South wing
of hotel
21:30 Warehouse, Operations and Technical Services Delegates
arrive and Check-in and proceed to Oasis Garden
21:30 Welcome speech by Rajen Bhimaraj

6. Saturday, 23 January 2016
06:30 Breakfast
08:00 Official opening of conference
10:30 15 Min break on Bombora Terrace
13:15 Lunch at Le Marche
14:15 Team Building (2 hours)
19:00 Gala Dinner (Ocean Lawn) - Theme: Top Billing
Sunday, 24 January 2016
06:30 Breakfast
09:00 Group Photo (Shores Bar overlooking the lawn)
09:30 Success Stories
10:00 Closing of Conference
12:00 Lunch (Le Marche)13:00 Leisure time
16:00 7-a-side soccer (1 hour)
20:00 Dinner (Bombora Terrace) - Theme: Denim and Diamonds
Monday, 25 January 2016
04:00 Wake-up call for early departures
05:15 Departures of first group of Delegates travelling on Air
Mauritius
13:00 Departures of second group of Delegates travelling on
SAA

7. Flight Details
Everybody should have received their flight details from Jennifer Arm-
strong. If not, please contact her on +27 82 331 0153. Everybody is
urged to be on time for their flight and to check-in online or arrive at
O.R. Tambo International Airport 2 hours before departure.
Conference Bag
Your Conference bag will be available for collection on Friday, 11
December 2015 from 14:30 – 16:00. The conference bag will be avail-
able for collection at the year-end Function. The SSA team will collect
their conference bags from the conference reception area at Long
Beach Resort and Spa. On Sunday Morning, you will be requested to
wear your conference blue shirt for a group photo in the morning with
jeans. The Group photo will take place on the steps of the Shores Bar
(overlooking the lawn).
Conference start time
The conference will start at 08:00 sharp on Saturday, 23 January 2016,
please make sure you are seated in the Bombora Conference room.
Room Check-in
Check-in time will be from the time you arrive as you will be arriving
in the late afternoon.
All bags should be tagged and clearly labelled before departure.
Additional tags will be available should you require more. Clearly
marked bags will be delivered to the allocated rooms.

8. Dress Code
We suggest casual dress throughout the conference formalities. How-
ever, tastes and professional preferences may differ. Appropriate attire
may include slacks, khakis, collared shirts and blouses. Please be ad-
vised that meeting room temperatures may vary, so a sweater or jacket
is recommended. Comfortable clothes and shoes for the Team building
session are recommended. A conference shirt will be supplied for you
to wear with your Jeans for the Roche group photograph. Saturday, 23
January 2016 is the Gala Dinner, themed “Top Billing” please bring
your evening wear and no jeans and sneakers are allowed. Sunday, 24
January 2016 is the last night and the theme is “Denim and Diamonds”
please dress according to the theme.
Weather
Summer season is from November to May in Mauritius. They experi-
ence hot, wet and humid summers that sees daily averages sit at about
20° C to 28° C, and reaching into the 30’s once you are on the coast.
WIFI / Internet Access
The hotel has free WIFI – this service is available in some of the public,
restaurant and bar areas, as well as in your rooms.
Smoking Rules
All hotel rooms and the restaurants are strictly non-smoking areas.
However, smoking is permitted on your room patio as well as a few
dedicated areas around the hotel.
Currency Exchange
The hotel offers a favourable rate for currency exchange. Reception
will be pleased to give you their current updated exchange rates. They
will not swop currency with credit cards. However if you know your
pin you can draw currency which is Mauritian Rupees at an ATM close
by and the exchange rate currently is at about Rs2.3 – R1.00. You can
also use your local debit card at these machines if you have a 4 digit
pin.
Essential items to bring
 Valid Passport which should be valid for six months from the date
of departure and your passport should have 3 empty pages.
 Evening wear for the Gala dinner - Saturday, 23 January 2016.
 Denim and Diamonds — Sunday, 24 January 2016.
Beach wear.

9. Spouses
 No family members are allowed during the conference from 20 –
25 January 2016, even if the Roche employee pays all expenses.
 The Roche employee’s ticket will be booked for the dates as per
the Roche Annual Conference, for additional days due to spouse
travel they will need to pay the cost of changing their ticket. They
bear all costs including booking the travel etc.
 Spouse joining must either be prior the Roche Annual Conference
start and the spouse must depart the day conference begins.
 If the stay is planned after conference then the spouse arrives on
the day we depart.
 The required leave for the staff must be approved by their line
manager as per the normal Roche policy.
 All costs associated with the additional days will be for the indi-
vidual Roche employees account; the hotel will be instructed in
advance about the extension and the associated costs.
 If the employee decides to use the same hotel or change to an-
other hotel, these arrangements are the responsibility of the em-
ployee and not the Roche team organizing the Roche Annual
Conference.
In your rooms you will find the Long Beach Resort and Spa brochure,
as well as a newsletter telling you about their numerous facilities and
things you can do in your own time. They offer a variety of Water
sports, Gymnasium, wall climbing, bocciball pith, tennis courts,
amongst many others.
We are here to set forth on our journey of 2016, one that will be driven
by change and one that will ensure we remain the best. Bring your
enthusiasm; it’s the key ingredients in making sure we all have a great
time at the amazing Long Beach Resort and Spa in Mauritius.
Remember!! “To be the best, you need to be a cut above the rest”.

10. Swimming safety
It is summertime in Mauritius and its prime time for ample amounts of
sunblock and swimming, no matter if it’s in a swimming pool or at the
beach. There are important differences between beach swimming and
pool swimming that could make a huge difference in your safety. As
you prepare for fun in the sun, review these important differences so
you can make the best decisions for your safety.
 Don’t swim under the influence of alcohol or drugs
 Don’t jump in without knowing depth of water
 Find out about the swimming place
 Before you get into the water, make sure you know where you are
going to get out
 Avoid leaving electrical appliances in around the pool which
could be hazardous
 Swim close to the shore
 Swim with someone else
 Start off swimming modest distances and then build up
 Beach swimming involves open water and strong tides
 Only swim in lifeguard-protected areas and designated as swim-
ming areas
 Obey all rules and instructions from lifeguards
 The weather can change from calm to ferocious in a matter of
minutes, it’s important to stay alert and keep up with the latest
weather conditions in the area
 Pay attention to warning flags and ask a lifeguard about current
water conditions and potential hazards

11. Conference Committee members
Alma Vos
Jennifer Armstrong
Kagiso Molefe
Lebogang Maisha
Lerato Mokgatle
Linda Manyathi
Mampho Mphahlele
Nobantu Phalatsi
Portia Pitse
Stephanie van Niekerk