How to build on the policies and action plans you developed last year and incorporate new information and learnings, including the introduction of targets.

1. Updating Environmental Policies and Action
Plans for Creative Organisations
How to build on the policies and action plans you developed last
year and incorporate new information and learnings, including the
introduction of targets.
Christina Tsiarta and Lucy Latham – Julie’s Bicycle

2. Webinar Series
• Weekly webinars for NPOs, MPMs, MDP lead partners and Bridge
Organisations
• Now until May (reporting deadline is May 30th)
• http://www.juliesbicycle.com/resources/ace-npos/Webinars-2014
Environmental reporting: the basics 02/04/14
Updating Environmental Policy and Action Plan 02/04/14
Specialist advice: Cultural Buildings and Venues 09/04/14
Specialist advice: Offices 09/04/14
Environmental reporting: what it is, how does it affect you and why is it important? 16/04/14
Updating Environmental Policies and Action Plans for Creative Organisations: when, how and
what you should be including
16/04/14
Specialist advice: Outdoor Events 23/04/14
Going further: Sustainable Touring 30/04/14
Going further: Sustainable Productions and Exhibitions 30/04/14
Communicating success: how to effectively communicate your initiatives and stories 07/05/14
Staff engagement: planning, engaging, acting and maintaining momentum 14/05/2014

3. Today’s Agenda
• Introduction to Julie’s Bicycle
• Environmental reporting results from 2012/13
• Environmental reporting requirements – a reminder
• Timeline
• Refresh - what is an Environmental Policy and
Environmental Action Plan
• Developing your Policy and Action Plan
• Support and resources
• Trouble shooting Q&A

4. 3-year partnership with Arts Council England to
support major funded organisations – 2012 to 2015
Julie’s
Bicycle
Research Networks
Consultancy
Resources
Training
Events
Thought
Leadership

6. Arts Council Requirements
1. Update your environmental policy and
action plan.
– Notify us using the IG Tools
2. Collecting data on emissions from
energy and water use from April 2013 to
March 2014
– Submit using the IG Tools
Reporting deadline: 30th May 2014

7. Timeline
Input your
2013/2014 data and
review results
Policy and Action
Plan update
Notify JB on your
Policy and Action
Plan by 30th May
(IG Tools)
Annual submission
for Arts Council
England - Portal
opens 1st May and
closes 13 June
To do now

8. Environmental Policy and
Action Plan: Informing us

9. What is an Environmental
Policy and Action Plan
Policy: Your statement of commitment to sustainability, setting over-
arching ambitions
Action plan: How you’re going to achieve your objectives and targets
(what, who, how and when)

10. What further help is available?
www.juliesbicycle.com
• Key resource: Environmental Policy and Action Plan
Guidelines – includes a resource matrix for developing
your actions
• Example policies and plans from other organisations
• Email or phone support from Julie’s Bicycle
• Further webinars

11. Resource matrix

12. Developing your policy and
action plan: the next steps

13. What does my data tell me?

14. What does my data tell me?
• IG Tool pie chart
– Prioritising impacts
• Benchmarks
– Industry average, per
m2 per year

15. • Can do retrospective
comparisons
• Good for drawing
comparisons between
12/13 data and 2013/14
data
What does my data tell me?

16. IG Tools support
• To register/sign in: www.ig-tools.com
• Key resources:
www.juliesbicycle.com/resources/ace-npos/ace-ig-
tools
– Demo videos on ‘how to’
• Email or phone support from Julie’s Bicycle

17. Using my data
• Data analysis – IG Tools
• Peer review
• Engagement and feedback
• Other organisational intelligence

18. Updating your Environmental Policy
• Might not need to update it yet! - align with other policy reviews (3-
5 years cycle)
• Take out/revise achievements
• Renew ambition
• Use learnings to plot path for the future
• Feedback!!

19. Best practice
• Meaningful
• Venue-specific
• Up-to-date
• Top-level buy-in
• Inclusive
• Communication and accessibility

20. Updating your Action Plan
• Assess and evaluate your progress
• Remove what has been achieved or revise
• Use IG Tool data to set targets – prioritise impacts
• Widen scope of impacts considered e.g. bring in touring or
productions or events
• Identify new gaps
• Include learnings from initiatives & marketing campaigns run or
training provided
Influence
Control

21. Best practice
• SMART objectives – Specific, Measurable, Achievable,
Relevant, Time-bound
• Regularly reviewed
• Responsibilities
• Timeframes
• Communication and accessibility
• Accessible to all relevant staff
• “Live” document

22. Environmental Policy Case study:
Cornerhouse (Manchester)
• Meaningful and venue-specific: Initiated by staff and
developed in consultation, and now expanding to explore
cultural building-specific opportunities e.g. re-using installation materials
• Up-to-date: Commitment to regular updating is policy aim
• Top-level buy-in: The chief executive signs off policies with the support of SMT and the board
would be involved if there was a non-budgeted cost. Senior management visibly supporting
Environmental Policy through behaviour changes e.g. cycling to work, minimising taxi travel etc.
• Inclusive: All staff are aware of the Environmental Policy at Induction Training and through
ongoing briefings and training - all staff contribute to the implementation of sound environmental
practices
• Communication and accessibility: Policy is available on website
• Advertised to supply chain: Cornerhouse work with suppliers who have similar policies to
minimise the impact of their operation on the environment.
Bonus points! Cornerhouse has achieved a Gold Award in Manchester City Council’s
Environmental Business Pledge Scheme, in recognition of the measures taken to reduce their
environmental footprint and improve organisational sustainability.

23. Further support
• www.juliesbicycle.com/resources/ace-npos/help-guidance
• Key resources:
– Environmental Policy and Action Plan Guidelines
– Best practice examples
• Email or phone support from Julie’s Bicycle
• Further webinars
• Practical Guides and Fact sheets
• Case studies
• IG Tools videos

24. Thank you
www.juliesbicycle.com
Support@juliesbicycle.com
www.facebook.com/juliesbicycle
www.twitter.com/juliesbicycle

25. Any questions?
• Reporting deadline 30th May 2014
• Allow 4 – 6 weeks for reporting cycle
to take place within
• support@juliesbicycle.com
• www.juliesbicycle.com