Structured print systems reduce IT Overhead

1. SafeCom Sales Presentation
We help companies optimize print services
Cost control, efficiency, document security and environmental impact
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2. Why print management…?
• Gartner Group estimates that companies spend 1-3% of their annual revenue on
their print environment – ”a hidden gold mine of savings”
• Annual costs of unmanaged print per employee according to Newfield
• EUR 650 in Finance,
• EUR 500 in Government and Pharmaceuticals,
• EUR 350 in Education
• MFPs/MFDs are an integrated part of document input/output processes in almost
any company, influencing workflows and employee productivity,
• Document security and confidentiality become increasingly important since
more and more intelligence is built into MFPs/MFDs
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3. Cost control is a challenge...
1. Lack of central procurement policies and standards regarding preferred printer
vendors and models supported by IT may be costly,
2. Users and departments buy any printer whenever they need one, and then
expect central IT to support it,
3. Users prefer personal printers because it allows them to print when they want
without the risk of losing confidential documents,
4. Without central document accounting you cannot measure and control costs.
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4. The need for efficiency...
1. Without clearly defined standards IT ends up supporting different printers, print
drivers, and purchasing different types of consumables,
2. Scarce IT ressources spend valuable time supporting a dispersed printer fleet
that may not support the business and the way employees work,
3. Traditional printing does not allow users to print when and where they want –
printed documents do not wait for the user to collect them.
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5. Document security is always an issue...
1. Lack of overall company policy regarding document handling and security,
2. Free access to all networked printers allowing anybody to print, copy, fax, scan
or e-mail free of charge,
3. Often people forget having printed a document, even confidential documents.
Adding to the piles in the printer room, they might fall into the wrong hands.
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6. The challenge of sustainable printing...
1. No overall company policy regarding sustainable printing,
2. Regretted print jobs are printed with no chance to stop them at the printer, and
forgotten print jobs pile up in the printer room,
3. Users are not always aware of the cost of printing, which is why they often print
unnecessary online content, print draft documents in color, or do not use duplex
printing and other functions that reduce paper and toner waste.
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7. How SafeCom Smart Printing meets these challenges….
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8. SafeCom Smart Printing – Core functionality
• Central administration of users and devices,
• Document accounting of all print, copy, e-mail and scan activities,
• Access control protects devices and ensures confidential printing,
• Policy compliance motivating changes in user behavior and reducing
waste
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9. SafeCom controls print, copy, e-mail and scan
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10. The SafeCom Smart Printing Universe
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11. SafeCom – a benefit to the entire organization
Overall company Employees
• Reduce print costs by 40% • Print safely anytime, anywhere
• Protect output and devices • Go to the printer of your choice
• Eliminate waste • Avoid lost documents
IT Department Procurement
• Simplify print infrastructure • Centralize cost control
• Improve help desk efficiency • Accurate cost allocation
• Free up IT resources • Optimize print services
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12. Customers
“Not only have we reduced costs by 23%,
we have also lowered paper
consumption by 20%”
“SafeCom’s scalability is market leader”
“SafeCom’s server is the most robust
software on the market”
“SafeCom is the most open system on the
market… through its integration of APIs”
“SafeCom has the market’s most
comprehensive toolset for performance and
system verification”
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13. Nestlé Group Italy reduces print costs by 23%
Consolidate printing and imaging environment to lower costs, simplify management,
improve support, reduce consumable usage and introduce confidential printing.
Print Profile Before After Reduction
Number of pages printed per year 13.8 mio 11 mio 2,8 mio
Number of printers installed 400 132 268
Cost Savings per year Euro
Current costs (2.8 mio x 3,8 cents) 106.400
Printer Fleet Consolidation (268 x 900 euro) 241.200
Total savings per year 347.600
Price per printed black/white page is 3,8 cents and service, maintenance and toner per printer is 900 euro per year
Enhancing Environmental Credentials Trees CO2 Water kWh
Reductions 336 3.360 kg 84.000 liters 65.800
According to some environmental organizations one mature tree generates about 8,330 sheets of paper, and one sheet of paper
generates 1.2 gramme of CO2 and 1.000 A4 sheets of paper consumes 30 liters of water and 23,5 kWh
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14. Lancashire County Council - 36% cost reduction
Facing a three year print spend of over £12 million, the council aimed to reduce its
print costs by 36%. It also wanted to improve workflow and print management.
Print Profile Before After Reduction
Number of pages printed per year 7.2 mio 5 mio 2.2 mio
Number of printers installed 600 152 448
Cost Savings per year Euro
Current costs (2.2 mio x 3,8 cents) 83.600
Printer Fleet Consolidation (448 x 900 euro) 403.200
Total savings per year 486.800
Price per printed black/white page is 3,8 cents and service, maintenance and toner per printer is 900 euro per year
Enhancing Environmental Credentials Trees CO2 Water kWh
Reductions 264 2.640 kg 66.000 liters 51.700
According to some environmental organizations one mature tree generates about 8,330 sheets of paper, and one sheet of paper
generates 1.2 gramme of CO2 and 1.000 A4 sheets of paper consumes 30 liters of water and 23,5 kWh
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15. Turismo de Portugal reduces print costs by 20%
Focus on consolidation of the entire printer fleet, central administration and cost reductions.
Print Profile Before After Reduction
Number of pages printed per year 5.8 mio 4.6 mio 1.2 mio
Number of printers installed 460 166 294
Cost Savings per year Euro
Current costs (1.2 mio x 3,8 cents) 45.600
Printer Fleet Consolidation (294 x 900 euro) 264.600
Total savings per year 310.200
Price per printed black/white page is 3,8 cents and service, maintenance and toner per printer is 900 euro per year
Enhancing Environmental Credentials Trees CO2 Water kWh
Reductions 144 1.000 kg 36.000 liter 28.200
According to some environmental organizations one mature tree generates about 8,330 sheets of paper, and one sheet of paper
generates 1.2 gramme of CO2 and 1.000 sheets of paper consumes 0.16 liter water and 23,5 kWh

16. SafeCom Smart Printing
Reduce costs more than 40 % and be more efficient
 Simplify print infrastructure
 Reduce number of print servers
 Centralize administration and control
 Allocate costs accurately
 Secure Printing and Policy Enforcements
 Minimize need for bandwidth
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17. Company facts
• Started in 2002
• Owned 90% by employees
• 70 employees worldwide
• HQ in Copenhagen and subsidiaries in UK, US, DACH, Singapore
• SafeCom Certified Partners and Resellers Worldwide
• www.safecom.eu / www.safecom.us
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18. Milestones
1999 HP shows SafeCom at Network InterOP
2002 SafeCom a/s founded by former i-data employees and company lawyer
2003 Partner agreement with HP worldwide
2004 SafeCom HP Qualified Solution Supplier
2005 SafeCom patented, British patent approval: GB 2350 713 B, US patent US 6,952,780 B2
2006 Solution for Ricoh, SafeCom Ricoh Development Partner Premier Plus, and SafeCom
awarded the “Outstanding HP Partner Award”
2007 Solution for Xerox and SafeCom Xerox Alliance Partnership Gold
2008 Solution for Sharp, European patent approval: EP 1 120 701
2009 Solutions for Lexmark and Konica Minolta
2010 Solutions for FujiXerox, SafeCom G3
2011 Solutions for Samsung
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19. Print vendors
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20. Certified Business Partners Worldwide
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21. Contact
DENMARK UNITED KINGDOM UNITED STATES
SafeCom A/S SafeCom UK Ltd SafeCom US
Energivej 15 Suite 5, Fulshaw Hall 45 Park Place South no. 293
DK-2750 Ballerup Alderley Road, Wilmslow Morristown, NJ 07960
Denmark Chesire SK9 1RL, UK USA
Phone: +45 4436 0240 Phone: +44 (0) 845 838 7023 Phone: +1 (973) 457 0816
e-mail: info@safecom.eu e-mail: safecom-uk@safecom.co.uk e-mail: safecom@safecom-
us.com
DACH APAC
SafeCom GmbH SafeCom Asia/Pacific
Otto-Lilienthal-Straße 36 Suntec Tower One #08-08
DE-71034 Böblingen 7 Temasek Boulevard
Germany Singapore 038987
Phone: +49 (0)1805-7233266 Phone: +65 6493 1085
e-mail: info@safecom.eu e-mail: safecom-apac@safecom.eu
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