This is a powerpoint that describes ECM or Enterprise Content Management, and the benefits of having a clear strategy and appropriate technology.

1. APAC
www.innov8apac.com
Experience knowledge capture, control, connectivity, collaboration and
information accessibility like never before.
Jill Nehrybecki
Managing Director

2. Innovation in Information Management
Innovation - new idea, product, or service with potential
to accelerate competitive advantage.
What began as a typewriter and fling cabinets is now a
digital landfill.

3. Content is…
And the list goes on…

4. Content is created by…
Engineering Enterprise Platform & Database
All staff & third parties
Maintenance & Asset
Management
Home grown systems
Customer
Transmittal Manager
Supplier PM

5. Drowning in Content, starved for
Information?
Paper Other Sites, Plants,
Archives, Project Offices &
Standards, Locations
In-trays
Engineering
Sharepoint Email Servers & Hard
(MOSS), Intranet Maintenance Copy WIP
etc
Operations External Distribution
Legal
Finance Home Production
ERP grown Systems
SAP, databases (Maximo
Oracle, & systems etc)
Clients
Other
Contractors & Suppliers
Internal Access & Distribution (and their third parties)
Loss, Theft,
USB’s,
Home PCs,
Desktops IP Theft
etc

6. ECM Under the hood

7. Right information, right person,
right time.
Find stuff fast
Fast to learn, easy to use
No lost knowledge nor
documents
Version control
Compliance
Collaboration
Improved & responsive
customer service
Productivity
Work anywhere, anytime

8. Automated compliant workflows
Every document follows its
exact required workflow
Approval processes
assured
Every action, on every
document is recorded and
auditable

9. Absolute version control
Only ever one version of
every document
Everyone working from
the same information
Compare, Roll back,
How do I tell
engineering
I cant believe derive or delete
we had to wait
what we
changed?
an hour for
the drawing
versions any time,
anywhere
Automatic & immediate
change notification

10. Mobilise your workforce
Work anywhere, anytime
Immediate access to all
enterprise information
No need to have native
software on your PC or Phone
Even compare, review, mark
up, redline and approve CAD
drawings with only a web link

11. Fast, efficient and real-time
collaboration
Global connectivity 24x7
Every department & every
location is connected
Multi-site workflow &
approval processes
streamlined
Streamlined operation.
Automatic & fast disaster
recovery

12. Productivity & extreme efficiencies
Determine the most efficient
way of doing business
System is built to meet your
requirements
Customised to your exact
processes
Adapts to changing
circumstances
Bottlenecks identified &
eradicated
No workarounds possible

13. Meet your deadlines, adhere to
maintenance schedules
Automatic deadline
notification
Faster time to market
Work automatically
prioritised
The right info is sent to the
right person , in the right
context, enabling them to
work more efficiently

14. Systems that actually speak to each
other
All content controlled by one
system
Systems and applications
share information “talk to
each other”.
Mergers and acquisitions
made easy

15. Compliance, completeness, best
practice
Compliance and approval
procedures assured.
Retention schedules
automatic, compliant, and
hassle free.
E-discovery and audits are
fast and complete
documentation can be
assured

16. Security security security
Restricted access
Secure & controlled access
to clients, contractors, and
any third party
Know who is doing what to
all documents, any time,
from anywhere
All enterprise knowledge &
IP safe and secure & every
action tracked

17. Profits up, costs down, risks minimised
Reduced hassles
Create Value
Reduced administration
• Leverage ALL
information Automatic email &
• Fit-for-purpose
business solutions
communication
• Customer service
excellence Reduced risk
Reduce carbon / greener
Manage Risk Absolute control
Reduce Costs • Governance,
• Run the business
efficiently
Compliance and Absolute compliance
management
Lower costs
Higher profits
Faster to market

18. It may all seem too hard but……
Being sued is no longer an “if “ but a “when”. One degree of
uncertainty in your content and content management
practices could prove extremely costly.
The smartest business decisions are made only by having
all information at hand.
Its not just the sizzle of technology but must be planned
and continually evolve with your business.
Old ways just don’t cut it any more – get specialist help and
get on with ECM before being knocked out of the park by
those of your competitors that do.

19. Continually driving “best practice” &
efficiency
Analyse
Involve stakeholders and
“influencers”
Plan, plan, plan
Customize
Pilot
Review
Enterprise roll out
Regular review
Continually improve &
innov8

20. The final word from some very happy
converts
“It is extremely important
that all parties work in one
system,” says Mr. Per
Skarung, Implementation
Facility Manager at
ExxonMobil Norway.
“Only in this way all
locations whether they are
onshore, offshore,
supplier, contractor or my
own office can be
guaranteed fast and easy
access so that document
availability is never an
issue.”
www.innov8apac.com
Phone: +61 2 4969 8800