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1. OPTIMIZING YOUR TIME
AND FOCUS
Presented by:
Jason W. Womack
805-798-1362
Jason@WomackCompany.com

2. To visit while you are waiting...
www.SurveyMonkey.com/s/ybb01
it will take less than a minute ...
I promise!

3. WELCOME
Before you take ANY action to
change the way you work, call this
number for tips on getting started:
(562) 319-4102
enter: IMS-VIP CODE: 122

4. Time Management
The Myth ...

6. PRODUCTIVITY
MEANS...
Please list THREE
(3) words to describe
“Productivity” on
Page One.

7. PRODUCTIVITY
MEANS...
Please list THREE
(3) words to describe
“Productivity” on
Page One.

9. WHAT DOES
“Better” mean to you?

11. Time Management
The Goal

15. YOU’RE UP...
Maximize your productivity
Be, work and live at your best
Achieve greater and more
rewarding results

16. Resources See
Quality Hear
Principles Practice
Performance Utilize
Productivity Improve
Opportunities Being
Priorities Managing
Team Taking
Organization Work
Behaviors Live
Systems Have
Improvement Synchronize
Seminar Design
Sustainable Leading
Vision Resulting
Role Coach

17. WORD TO IDENTIFY A
CLASS OF THINGS
NOUN
design
vision
process

18. WORD TO DESCRIBE
AN ACTION
VERB
action
task
delegate

22. TIME
96
15-minute blocks
- sleep
- commute
- meals
- everything else

23. ENERGY

24. THIS INCLUDES BOTH
mental AND physical energy

25. THE BRAIN
Functions
intellect
memory
comprehension

26. THE BODY
Composition
water
nutrients
bone

27. FOCUS
the center of interest or activity
an act of concentrating interest or
activity on something

29. ECOSYSTEM
Ecosystem: a biological community
of interacting organisms and their
physical environment

33. How it works...
•Ecosystem
•Focus
•Energy
•Time

34. How it works...
•Ecosystem
•Focus
•Energy
•Time

35. How it works...
•Ecosystem
•Focus
•Energy
Please turn to Page 7
•Time and write things you
know need your
time, energy or
focus.

36. How it works...
• Ecosystem
• Focus
• Energy
• Time

42. How it works...
•Ecosystem
•Focus
•Energy
•Time
“IF” this is is interesting to you, turn to
page 7, and please write:
google alerts

53. OPTIMIZING YOUR TIME
AND FOCUS
Presented by:
Jason W. Womack
805-798-1362
Jason@WomackCompany.com

54. Please take out your
BlackBerry / iPhone ...

55. Open to a NEW email message

56. In the body of that message,
type the word:
cant (just like that)
Press the space bar...

57. What happened?

58. cant became can’t

59. o = (805) 640-6401
m = (805) 798-1362
u = 020 8144 7000
olda = (600 word email about
how to maximize the Microsoft
Outlook Dashboard I write
about)

60. Jason@WomackCompany.com

61. REMEMBER...
Before you take ANY action to
change the way you work, call this
number for tips on getting started:
(562) 319-4102
enter: IMS-VIP CODE# 122

62. PAGE 7

63. GO FOR 40 ...
What’s Really Going On?
(Work To Think About)

66. Practice

67. Practice
makes

68. Practice
makes
habit.

69. Comfort doing the same thing
+
Number of Repetitions 1 2 3 4

70. What takes up your time,
energy and focus by mid-
morning most work days?
(Start with the obvious/easy ones!)

71. What tools, systems,
technology, gear do you
use during the work-day?
(Start with the obvious/easy ones!)

72. What do you do regularly
to re-invent and re-engage
with your life and work?
(Start with the obvious/easy ones!)

73. Could
practicing
something
new build a
new habit?

74. Our Philosophy of Productivity
Be, work and live
at your 100%
63

76. In order for
you to “be,
work, live”
at your
100%...

77. What will you need
to have done...

78. What will you need
to have done...how
will you need to
have been...

79. 8 on 9

80. I am at my best when ...
page 7

81. JASON@WOMACKCOMPANY.COM

88. Set up your
Daily Dashboard...
and review it several times
each day.
www.OutlookDashboard.com

90. Use signatures as templates to
answer frequently asked
questions or provide the same
information to a different group
or person.
Knowledge Base...

92. Please think of one topic/
question you know you type
repeatedly to anyone via e-
mail...

93. Please think of one topic/
question you know you type
repeatedly to anyone via e-
mail...
Directions...
Contact information...
How to...
What are the benefits of...
Where to find the...
etc...

94. Do you have a
signature with just
your contact
information?

95. Do you have a
signature with just
your contact
information?

101. This one “signature” is
1343 words long.
Enough to save me about
_?__ minutes of typing/thinking time.

102. This one “signature” is
1343 words long.
Enough to save me about
_?__ minutes of typing/thinking time.
If I typed 50 words a
minute...
26
minutes!

106. www.OutlookDashboard.com

107. www.OutlookDashboard.com

108. www.OutlookDashboard.com

109. www.OutlookDashboard.com

110. www.OutlookDashboard.com

111. www.OutlookDashboard.com

114. CONTROL + SHIFT + M =
A New E-mail Message
(While you’re reviewing your calendar!)

118. For complete directions on
setting up your Outlook
Dashboard…
Please visit:
! www.OutlookDashboard.com
We’ll send the 39-page eBook for free this
week…E-mail to request your own copy!

119. 12

121. 91

122. Identify ONE method or process you use
daily to manage your time effectively.
91

123. Identify ONE method or process you use
daily to manage your time effectively.
When you have written that down, please
stand up.
91

124. Identify ONE method or process you use
daily to manage your time effectively.
When you have written that down, please
stand up.
Next, share your idea with one person to
your left or your right.
91

125. Identify ONE method or process you use
daily to manage your time effectively.
When you have written that down, please
stand up.
Next, share your idea with one person to
your left or your right.
In 3 minutes, please walk around to collect
2 more ideas... talking to two other people.
91

126. Productivity is...
92

127. 93

128. Productivity:
“Doing what I said I would do, in
the time that I promised.”
93

129. 94

130. Productivity:
“Doing what I said I would do, in
the time that I promised.”
I.
D.
e.
A.
94

131. 95

132. Productivity:
“Doing what I said I would do, in
the time that I promised.”
I. Identify
D.
e.
A.
95

133. 96

134. Productivity:
“Doing what I said I would do, in
the time that I promised.”
I. Identify
D. Define
e.
A.
96

135. 97

136. Productivity:
“Doing what I said I would do, in
the time that I promised.”
I. Identify
D. Define
e. experiment
A.
97

137. 98

138. Productivity:
“Doing what I said I would do, in
the time that I promised.”
I. Identify
D. Define
e. experiment
A. Assess
98

139. 99

140. Create (and maintain, and
review!) agendas for people you
meet or speak with regularly
99

141. 100

142. Remember, all of these tips are
method first, technology second...
100

143. Remember, all of these tips are
method first, technology second...
This one tip can save you between
10-50% of the time you spend in
meetings, whether formal and scheduled
or impromptu “in the hallway.”
100

151. RIGHT-CLICK
Hold and Drag to
e-mail the agenda

154. 16

155. Work to Manage
Answer the question:
When am I finished on this?
107

156. Work to Manage
Using your lists of “think about/talk about” and
things to do, please write down several multi-step
outcomes you are managing
Answer the question:
When am I finished on this?
107

158. 17

159. Work to Do
Answer the question:
Where do I start on this?
110

160. Work to Do
Using your list of “think about/talk about” write
down several next actions you need to DO
as soon as possible
Answer the question:
Where do I start on this?
110

162. Important / Urgent
The “Eisenhower Principle”

163. Important / Urgent
The “Eisenhower Principle”
NOT URGENT + URGENT +
IMPORTANT IMPORTANT
NOT URGENT + URGENT +
NOT IMPORTANT NOT IMPORTANT

165. E
F
F
O
R
T
PAYO F F

167. Preparation
Prevention
Values Clarification
Planning
Relationship Building
True Recreation
Empowerment

168. Preparation
Prevention
Values Clarification
Planning
Relationship Building
True Recreation
Empowerment

169. 3 Kinds of Work We Have
118

170. 3 Kinds of Work We Have
Work we have to think about
118

171. 3 Kinds of Work We Have
Work we have to think about
Work to manage over time
118

172. 3 Kinds of Work We Have
Work we have to think about
Work to manage over time
Work to do sooner than later
118

174. Our specialty...the “-ologies”
What makes for a “productive” day?
120

175. Psychology:
What happens when you’re
thinking about working?
121

176. 122

177. Technology:
Wasn’t “gear” supposed to
make life and work easier???
123

178. 124

179. Sociology:
What happens when you sit
down with other people and
try to get things done?
125

180. 126

181. THANK
YOU

182. Mastering
Workplace Performance
presented by:
Jason W. Womack
Jason@WomackCompany.com

183. Join the Mastering
Workplace
Performance
Certification program
Email today for your information packet,
next session starts April 16th, 2012...
jason@womackcompany.com