2. Table of Contents
• Dressbarn International Shipment………………………………………………………………… 3
• New Maurices Vendor Notification……………………………………………………………….. 3
• Request for International Shipment……………………………………………………………….. 4
• Purchase Order …………………………………………………………………………………………….. 5 -6
• Photo of style ordered ………………………………………………………………………………… 7
• Controlling Chart …………………………………………………………………………………..……… 8
• Dressbarn/Maurices Vendor Factory Document Requirements …………….. ……… 9
• Tweenbrands Contacts…………………………………………………………………………………… 10
• FFC (Fair Factory Clearinghouse)……………………………………………………………………… 10
• CPSIA……………………………………………………………………………………………….…………….. 11
• GCC………………………………………………………………………………………………………………… 11
• Booking Shipments…………………………………………………………………………………………. 12 – 13
• Broker Contacts……………………………………………………………………………………………… 13
• International Import Documentation…………………………………………………………….. 14
• Commercial Invoice………………………………………………………………………………………… 14 - 15
• Maurice Packing List………………………………………………………………………………………. 16 - 17
• Dressbarn Packing List……………………………………………………………………………………. 18
• Single Textile Declaration………………………………………………………………………………. 19
• Multiple Textile Declaration…………………………………………………………………………… 20
• Certificate of Origin………………………………………………………………………………………… 21
• Wearing Apparel Detail Sheet……………………………………………………….……………….. 22
• (IFI) - Interim Footwear Invoice…………………………………………………….……………….. 23
• Container Manifest/Load Plan (CY/CY) (FCL) ……………………………….……………….. 24
• Ocean Container Loading/Inspection Certificate………………………….……………….. 25
• Time Record Certificate (CY/CY) (FCL) ………………………………………….……………….. 26
• Trucker Receipt – Ocean Container…………………………………………….…………………. 27
• Inspection Certificate…………………………………………………………………………………….. 28
• Beneficiary Statement……………………………………………………………………………………. 29
• Knit to Shape…………………………………………………………………………………………………. 30
• Spinners Certificate……………………………………………………………………………………….. 31
• Seaway Bill of Lading…………………………………………………………………………………….. 31
• Original Bills of Lading…………………………………………………………………………………… 31
• FIRST SALE…………………………………………………………………………………………………….. 32
• ISF Requirements…………………………………………………………………………………………… 33
• Shipping Requirements………………………………………………………………………………….. 34
• Invoice and Payments……………………………………………………………………………………. 34
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3. Dressbarn International Shipment
db Inc. strongly believes in working with our business partners to meet our mutual goals. The complexity and
constant changes in regulation have led to many close relationships that make us find the best solution for db
and our partners. Our Import Requirements are designed to maintain compliance with Customs and C-TPAT
to avoid shipment delays, which ultimately causes lost of sales. It is important to continue reviewing, sharing
and expanding our areas for us to be successful. We actively encourage your ideas and recommendation as
we continue the journey of importing.
Through Dressbarn buys from Tweens related party office in Hong Kong and Korea.
New Maurices Vendor Notification
Upon receiving notice new Maurices vendor –
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4. Request for International Shipment – 2 copies –
Dressbarn will verify Duty, HTS, product description and assign Payment number.
Created by Dawn Dingman
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5. Purchase Order - Created by Maurice Buyer sent to Dawn Dingman
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9. Dressbarn/Maurices Vendor Factory
Document Requirements
For all new factories orders to be setup the following documents must be submitted and sent to –
Dawn Dingman – Dawn.Dingman@dressbarn.com
Andy Ventura – Andy.Ventura@dressbarn.com
1. Dressbarn Global Human Rights including the following signed documents -
* Certificate of Compliance signed by the factory owner or management stamped with factory seal.
* Assessment signed by Tweens Vendor Compliance Manager Donna Sikyta
2. Factory Profile
3. Picture of the factory facilities, ie. Building, Entrance, Security, Personnel, Trim/Fabric, etc
Andy Ventura provided the FFC (Fair Factory Clearinghouse) Instruction Manual for Donna Sikyta to upload
new factory documents on FFC.
Once the new factory has been uploaded Donna Sikyta will notify Dawn Dingman and Andy Ventura.
Tweens will have access to all Tween factory uploaded on the FFC. All new factories related documents will
remain active and require an annual review, updated documents or when Tweenbrands advise no longer use
factory.
Tween factories will be monitored and third party compliance service (ie. Intertek, STR, BV, etc) will perform
and advise the result of the audit. Based on the results of the audit the company may require corrective audits
to be performed until a satisfactory result is achieved.
A variety of audits may be selected for the third party compliance service to perform on its own or a
combination of the following areas –
- Social
- Security
- Environmental
- OPA/Manufacturing
All invoices and out-of-pocket expense for compliance services performed will be issued to the vendor.
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10. Tweenbrands Contacts
Dressbarn will contact the following Tweenbrands Sourcing office for all related correspondences –
Tweenbrands Sourcing Korea –
Item HTS Code Shipping Documentations
Casual Knit Top Suzie Heo Suzie Heo Janice Lee
Casual Knit Top Amy Byeon Amy Byeon Winnie Lee
Email Address
Suzie Heo – sheo@tweenbrands.com
Amy Byeon – abyeon@tweenbrands.com
Janice Lee – jalee@tweenbrands.com
Winnie Lee – wlee@tweenbrands.com
Tweenbrands Sourcing Hong Kong –
Item HTS Code Shipping Documentations
Denim Maxim Wong Maxim Wong Marco Fan / Cecilia Chan
Woven Fanny Fung Fanny Fung Marco Fan / Cecilia Chan
Email Address
Maxim Wong – mwong@tweenbrands.com
Fanny Fung – ffung@tweenbrands.com
Marco Fan – mfan@tweenbrands.com
Cecilia Chan – ccchan@tweenbrands.com
FFC (Fair Factory Clearinghouse)
A Non-Profit Organization Improving Business Conditions
Have a unique 501(c)(3) membership community of businesses collaborating to use technology to enable cost
effective, well-informed ethical business transactions and improved workplaces around the globe.
Offer a Full Package of Solutions for Improved Workplace Management
Provide web-based software to manage and share information about workplace conditions on labor, health &
safety, ethical, environmental and security standards -- leading to improved supply chain/workplace efficiency,
oversight, accountability and economy.
Offer Technology Innovation through Collaboration
The FFC is a member-driven organization and our members are actively engaged in the growth of our
software. As such, our software reflects the cumulative well-informed business requirements needs of our
members.
To learn more about participating go to http://www.fairfactories.org/
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11. CPSIA
For all Safety related information we suggest the following for your reference
Consumer Product Safety Improvement Act
To learn more http://www.cpsc.gov/about/cpsia/cpsia.html
GCC
General Conformity Certificate– A certificate issued by the Importer of Records to indicate compliance
For all related information on General Certificate of Compliance we suggest the following for your reference
To learn more http://www.cpsc.gov/about/cpsia/faq/elecertfaq.pdf
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12. Booking Shipments
To be done with DAMCO contacts at the following ports:
Hong Kong
Shanghai
Jakarta
Ho Chi Min
PRSLOGEAN [prslogean@damco.com]
Fergie in Shenzhen, China (w/handle Hong Kong shipments).
32F, Shun Hing Square, Di Wang Commercial Centre 信兴广场地王商业中心 32 层
5002 Shen Nan Dong Road, Luo Hu District, Shenzhen 深圳市罗湖区深南东路 5002 号
Shenzhen
Guangdong
518008
Phone: +86 400 8866118
Fax: +86 755 25833398
Email: prslogmng@damco.com
Portia Zhu
Assistant, Customer Service
Shanghai, China
P : +86 (21) 23062000*5507
F : +86 (21) 23061180
E: SGHLOGOTHUSA@DAMCO.COM
Web: www.damco.com
Pham, Thi Minh Hanh
Customer Service - North American Account
Ho Chi Minh City, Viet Nam.
Phone: + 08 3520 3584
Fax: + 08 3823 3516
Email: vnmlognam@damco.com
Web: www.damco.com
Booking Shipments (Continued)
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13. Wati Rahmawati
IEL–Growth
Damco
Jakarta, Indonesia
Phone : +62 21 30065766
Fax : +62 21 5745180
Email : jktlogliz@damco.com
jktlognam@damco.com
Broker Contacts
OHL Global Freight Management and Logistics
Kavita Patel Leticia Flores
Account Rep - Americas Account Rep - Americas
390 Franklin Avenue 9323 Bellanca Ave
Franklin Square, NY 11010 Los Angeles, CA 90045
T:(516)616-2948/ F: 616-2999 T:(310)258-7869/ F: 337-8335
kpatel@ohl.com lflores2@ohl.com
Lisbeth Batista David Hill
Team Leader - Americas Team Leader - Americas
390 Franklin Avenue 9323 Bellanca Ave
Franklin Square, NY 11010 Los Angeles, CA 90045
T:(516)616-2982/ F: 616-2999 310-642-5026
lbatista@ohl.com dhill@ohlogistics.com
Michael Piza Sara Bermejo
Station Manager - JFK Import Supervisor
390 Franklin Avenue 9323 Bellanca Ave
Franklin Square, NY 11010 Los Angeles, CA 90045
T:(516)616-2865/ F: 616-2999 tel: (310) 642-5066
M:(516)640-2249 fax: (310) 568-9450
mpiza@ohl.com email: sbermejo@ohlogistics.com
Joseph Caban
Dir Import Sales - AIR
147-40 184 St.
Jamaica, NY 11413
T: 718-244-1844
F: 718-995-0527
M: 516-445-5657
jcaban@activairnyc.com
International Import Documentation
Following Maurices/ Dressbarn International Import Documentation Requirements
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14. Listed examples for reference:
• Commercial Invoice (Form on File)
• Packing List (Form on File)
• Multiple or Single Textile Declaration (Form on File)
• Certificate of Origin
• Wearing Apparel Detail Sheet (Form on File)
• (IFI) Interim Footwear Invoice
• Container Manifest/Load Plan (CY/CY)(FCL) (Form on file)
• Ocean Container Inspection (Form on File)
• Time Record Certificate (CY/CY) (FCL) (Form on File)
• Inspection Certificate (Form on File)
• Seaway Bill of Lading
• Original Bills of Lading
• Beneficiary Statements (Form on File)
• First Sale invoices Middleman
• First Sale invoice: Factory invoice must state First Sale
• First Sale additional requirements after 90 days of Shipments
Commercial Invoice (Form on File)
CBP requires specific invoice requirements to be met on import shipments. These requirements must appear on
all commercial invoices from our suppliers in order to remain compliant. This list provides what is required on
the commercial invoice. Must be in English.
All the following information to be completed on the commercial invoice.
ETD and ETA
Vessel Name
Invoice #
Date of Invoice
FOB Port
Total Cartons and Pieces
Tickets supplied by U.S. Supplier must state American Good Returned.
Commercial Invoice
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16. maurices Packing List is required for use by all vendors. The Packing List is available at
http://vendors.maurices.com under Forms. The requirements for maurices Packing List are:
• maurices mandatory Packing List must be e-mailed to packinglist@maurices.com, as a Microsoft Excel
attachment. A Packing List must be sent for every shipment to maurices Distribution Center, including
floor set shipments.
• The Packing List must be e-mailed at the time the merchandise leaves the Vendor’s facility, as it is an
Advance Shipping Notice (ASN). If the Packing List is not received at least two business days (Monday
through Friday, from 7:30 a.m. to 4:00 p.m. Central time) prior to the arrival of the merchandise, a
chargeback will be issued.
• The Packing List e-mail must have the Purchase Order Number listed in the Subject line of the e-mail. If
the Purchase Order Number is not in the Subject line of the e-mail, a chargeback will be issued.
• The Packing List must reflect the exact contents of the shipment.
For example, if the Vendor is only shipping 200 cartons of PO 123456 via XYZ Trucking
Company, the Packing List must list the 200 cartons and their exact contents. Then if the Vendor
is shipping 15 cartons of PO 123456 via ABC Trucking Company, the Packing list must list the 15
cartons and their exact contents. The Packing List should not list cartons that are not being
shipped; and it must list all cartons that are being shipped.
(Note: in the example below, all 215 cartons of PO 123456 are shipping via XYZ Trucking Company.)
Maurices Packing List
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17. If there are any questions about maurices Packing List requirements, contact Vendor Services at
vendorservices@maurices.com prior to shipping merchandise.
Dressbarn Packing List (Form on File)
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18. All the following information must be completed on the Dressbarn packing list
Consignee name and address
Purchase Order # Style # Carton # PPK # of pieces per carton
Gross Weight , Net Weight , Net Net Weight
Measurements in CM
Carton Markings
Color and size breakdown
Single Textile Declaration (Form on File)
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19. Certifies the countries used to get material and timeline for production
Multiple Textile Declaration (Form on File)
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20. Certifies the countries used to get material and timeline for production
Certificate of Origin
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21. Issued by the country the merchandise is produced in
(WADS) - Wearing Apparel Detail Sheet (Form on File)
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23. Provides detailed information on the shoe. Along with the Duty and HTS code and related test.
Container Manifest/Load Plan (CY/CY) (FCL) (Form on file)
All the following information must be completed on the Container Manifest/Load Plan (CY/CY) (FCL)
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24. Date
Vendor
Buyer
Invoice #
Agent
Method of Payment
Container Size
Container #
Seal Number
Vessel/Voyage #
Carrier Booking #
Port Of Loading
Port of Discharge
Delivery Date
PO# --Style # --Dept. #--# of Cartons shipped-- Total Quantity-- Total Weight (KGS)-- Total CBM’s--Remarks
Signature
Ocean Container Loading/Inspection Certificate
All the following information must be completed on the Ocean Container Inspection
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25. Front Wall
Left Side Wall
Right Side Wall
Floor
Ceiling/Roof
Interior Dimensions
Inside/Outside Doors
Locking Mechanisms
Outside/Under Carriage
Time Record Certificate (CY/CY) (FCL) (Form on File)
All the following information must be completed on the Time Record Certificate (CY/CY) (FCL)
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26. Date
Name and address of the shipper
Container measurements
Shipping Information
Container # Seal # Container Size Vessel/voyage
Port of Loading Port of Discharge FCR if any Steamship line
Recorded time container left the facility
Arrival time at the Port or freight forwarder
Signature
Trucker Receipt – Ocean Container (Form on File)
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27. Issued by the factory provides the confirmation that the goods have not been tampered with entry into the container
from cargoes loading facility to the ocean terminal.
Signed by the trucker
Inspection Certificate (Form on File)
Issued by the agent provides the confirmation that the goods have passed inspection.
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28. Signed by the agent
Beneficiary Statement
Issued by the factory certify that the goods have all the requirements satisfied for shipment.
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29. Signed by the factory officer
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30. Knit to Shape
If applicable use the Knit to Shape Statement.
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31. Spinners Certificate
If applicable use the Spinner Certificate.
Seaway Bill of Lading
Issued by the steamship line as a non negotiable document but cannot be transferred by endorsing a bill of
lading, therefore other than Bangladesh all FCL shipments require a Seaway Bill of Lading.
Original Bills of Lading
Are required for Bangladesh shipments endorse from the bank.
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32. FIRST SALE
First Sale invoices Middleman same as above
Name and address of middleman
Consignee name and address
Terms of Sale
Statement if there is a related party
Cost Breakdown of the transaction
First Sale invoice: Factory invoice must state First Sale and must supply the following:
Name and address of Factory
Name and address of middleman
Name and address of consignee
Terms of Sale
Statement if there is a related party
Cost Breakdown of the transaction
Statement that the goods are sold for export to the U.S. only
First Sale additional requirements after 90 days of Shipments as follows
Purchase Order between Middleman and Factory
Proof of Payment from Middleman to Factory
Proof of Payment from Dressbarn to Middleman
Disclose all assists provided
Fabric and trim supplier purchase orders
Fabric and trim supplier invoices
Fabric and trim supplier proof of payment
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33. ISF Requirements
(ISF -10) Importer Security Filing Information
1. Manufacturer name and address
2. Seller name and address
3. Container stuffing location
4. Consolidator name and address
5. Buyer name and address
6. Ship to name and address
7. Importer of record number
8. Consignee number
9. Country of origin of the goods
10. Commodity Harmonized Tariff Schedule Number (6 digit)
(ISF-2) Provided by the Steamship Line
1. Vessel Stow Plan
2. Container Status Message
In addition to the 10+2 data elements the bill of lading number must be reported to tie the filing to the manifest.
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34. Shipping Requirements
On all shipping related aspects Tweens advise the following Dressbarn contacts:
Wendy Kirkwood – Wendy.Kirkwood@dressbarn.com
Jimmy Ching – Jimmy.Ching@dressbarn.com
Wing Leung – Wing.Leung@dressbarn.com
Ivonne Clayton - Ivonne.Clayton@dressbarn.com
Invoice and Payments
On all Invoice and Payments related aspects Tweens advise the following Dressbarn contacts:
Dawn Dingman – Dawn.Dingman@dressbarn.com
Peter Meniel – Peter.Meniel@dressbarn.com
Andy Ventura – Andy.Ventura@dressbarn.com
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