Mr. Tanaka is an expert of the “Oobeya” method used to visually manage complex, transversal projects. At the European Lean IT Summit 2012, he presented his latest innovation: the “digital oobeya”, or how to combine technology and this state-of-the-art project management method in a distributed team context.

1. Copyright © Institut Lean France 2012
22 & 23 November, 2012
Paris, France
Digital Oobeya
By Takashi Tanaka, 3DS

2. 3DS.COM © Dassault Systèmes | Confidential Information | 03/12/2012 ref.: Document_Reference |
Takashi Tanaka
Digital Oobeya

3. Projects used Physical Oobeya
Vice Project
Time Location Detail Member
President Leader
1985 • Toyota: RAV4, Estima, E-com Y Y
Japan • Shimazu: MRI, CT, System Y Y
• Mitsubishi Chemical: Central Lab Y Y
1990
• Ford Europe: Sales, After sales Y Y
Germany
• Volvo: Car and Truck Y Y
France
• GM: Global platform, Factory Y Y
Italy
• Design Studio Y
USA
2000 • Harley Davidson: 5-Platform Y Y Y
• Boeing: Project A Y
Project B Y Y Y
USA
Project C Y
2010 Engineering VPs Y Y

4. Physical Oobeya: Basic Layout
Objective：
• Front loading
• Collaboration
• Bottle-neck solution

5. 3- Layers for Oobeya

6. Chief Engieer of Toyota
Oobeya: Engineering VP
CEO
VP Engineering
Chief
Project A Engineer
Project B CE --- CE
Cost Quality Delivery Matrix & Metrics Target
Body Under DOK 1st
proto break down
-10% 90% May 1
Chassis Platform Standardized committee
---- New navigation system committee
VP Production Cost Reduction
VP Marketing, Sales Executives lead cross-
functinal committee
...
-20% DOK On time
80% Dec 15

7. Oobeya: Engineering VP
Why using IT？ • Secret and too many data
Company • Cauterized & common information
Target
Program central (PRG)
Metrics Schedule
Engineering Month Week Issues
Matrix & Metrics Engineering
Quality Target
Achievable
Actual
Jan Feb Mar--- Dec
Production Cost
Actual
Achievable
Target
Jan Feb Mar--- Dec
Sales
Production
Live Collaboration(CPF)
Program central (PRG)
Quality Target
IT ENOVIA VPM central 担当者 タスク定義 WBS
Achievable
Actual
プロジェクトX
Jan Feb Mar--- Dec
タスク1
タスク1.1 Actual
Cost タスク1.2 Achievable
---- タスク2 Target
Jan Feb Mar--- Dec
タスク2.1
タスク2.2
IGES タスク3
タスク3.1
STEP

8. Oobeya: Projects
Designer Central (DEC) Live Collaboration
(CPF)
Requirements Central
(RMT)
Program central (PRG)
担当者 タスク定義 WBS
プロジェクトX
タスク1
タスク1.1
タスク1.2
タスク2
タスク2.1
タスク2.2
タスク3
タスク3.1
ENOVIA VPM Central
Live Collaboration(CPF)
ENOVIA V6
PROD.CONFIG1.1
PART1.1 PROD.CONFIG1
既
存
構 PART1
PART2 成
コ
ピ
ー PART2
ASSY1 PART3
PART3
MODEL3 Ｃ PART4
Ａ
Ｄ
／
MODEL3 Ｅ PART4
Ｂ PCB.Part6
Ｏ
Ｍ
同
期 PCB.Part6
Elec.PART1
ECAD.PCB6 Elec.PART1
Elec.PART2
ECAD.SCM6 Elec.PART2
CADの構成 アダプ レット or
外部ファ イ ル読込み WEBサービ ス 既存の構成
L Num. R Name Attr.
0 12000 6 PRODXX - - - - --
1 12300 4 ASSYX ----
2 12341 3 PARTX - -- - -
2 12369 1 PARTY - --
1 12400 2 ASSYY
CSVファ イ ル 外部のPDM/PLMシステム

9. Oobeya: Demo

10. Product Complexity
Software: Lines of code
Prius
Hybrid
Lexus LS
100M
787
6.5M
F-35
5.7M
Sources: IEEE Automotive designline
http://spectrum.ieee.org/green-tech/advanced-cars/this-car-runs-on-code

11. Concept of “Quality into Process”
Occurrence prevention
1 2 3 4 Inspection Delivery
No No No No
defect defect defect defect
Outflow prevention

12. “Quality into Process” Tools Right on time First
time
Planning Design Test Production Delivery Customer
2. Requirement Occurrence prevention 3. Standardization
• Product Design
4. Standardization
8. Feedback • Working Process
1. Oobeya
System
5. Design Review
Outflow prevention at each gate 6. Personnel Training
• Multi-skilled engineer
7. Check sheet

14. Copyright © Institut Lean France 2012
22 & 23 November, 2012
Paris, France
More Lean IT presentations and videos on
www.lean-it-summit.com